Catering Coordinator

Proof Of The Pudding; College Park (GA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Daily meals per shift

Flexible schedule

Advancement opportunities

On-the-job training

Job summary

Proof Of The Pudding is seeking a Catering Coordinator in College Park, GA to support our Sales Team with data entry, proposals, and event documentation. You will assist client communications, coordinate event details, manage billing, and oversee vendor services for on-site events.

Ideal candidates are detail-oriented, organized, and capable of balancing admin tasks with exceptional customer service. 75% in-office, 25% at events, with growth opportunities.

Qualifications

• Associate degree required or equivalent in accounting, business, hospitality, or related field.
• 2+ years catering hospitality or admin/customer support experience.
• Proficiency with Microsoft Office; Delphi experience a plus.

Responsibilities

• Provide administrative and clerical support to Sales Team (data entry, contract/BEO updates, proposals).
• Assist with client communications by responding to calls and emails and coordinating event planning.
• Coordinate and distribute event details to staff to ensure flawless execution.
• Support client billing, invoicing, and reconciliation with Accounting Team.

Skills

Organizational skills

Attention to detail

Customer service

Time management

Communication

Education

Associate’s Degree in Accounting, Business, Hospitality, or related field

Bachelor’s degree preferred

Tools

Microsoft Office

Delphi

Job description

Proof of the Pudding is a chef-led hospitality company delivering food and beverage experiences at some of North America’s most complex sports, entertainment, cultural, and live-event venues.Founded in Atlanta in 1979, Proof has built a national reputation for doing hospitality differently — from-scratch cooking at scale, hyper-local sourcing, and a partnership-first approach that treats clients as collaborators, not contracts. The company serves professional and collegiate sports venues, convention centers, cultural institutions, and large-scale destination events across the United States and Internationally.We are seeking a Catering Coordinator to support our team. This role combines administrative and customer service support for catering and event operations. The ideal candidate is detail-oriented, organized, and a self-starter who can balance event coordination and admin tasks with accuracy and professionalism.The position will be based out of the GICC office but only support/coordinate City of College Park events.Duties may include but are not limited to:Provide administrative and clerical support to the Sales Team, including data entry, contract/BEO updates, proposals, and correspondence.Assist with client communications by responding to calls and emails, supporting event planning, and ensuring excellent customer service throughout the event process.Coordinate and distribute event details to internal staff and departments to ensure flawless execution.Support client billing, invoice processing, and reconciliation in collaboration with the Accounting Team.Manage outsourced vendor services for events, including orders, confirmations, and invoice processing.Create and distribute materials such as menu signs, proposals, sample menus, and event documentation.Participate in tastings, client walk-throughs, BEO meetings, and other event-related activities as needed.Perform other related duties as needed.QUALIFICATIONSEducation and/or ExperienceAssociate’s Degree in Accounting, Business, Hospitality, or related field; Bachelor’s degree preferred.2+ years of experience in catering hospitality, or a related administrative/ customer support role.Proficiency in Microsoft Office (Excel, Word, PowerPoint); Delphi is a plus.Strong organizational skills with attention to detail and accuracy.Strong knowledge of catering, event coordination, and operations; general interest in food, menu design, and creative event development is a plus.Ability to manage multiple priorities, communicate effectively, and provide excellent customer service.Must be comfortable commuting to College Park, GA.Specialized Qualifications:Excellent listening and communication skillsStrong customer service mindset with a desire to exceed client expectationsExceptional time management, organization, and attention to detailAbility to work independently as well as collaboratively within a teamSelf-starter with the ability to learn and adapt quicklyWork EnvironmentThis position is 75% in office work; computer work in a cubicle, speaking to clients on the phone, inter-departmental meetings, and assisting with pre-event logistics as needed. 25% of this role can be assisting at events, attending walk throughs, running errands, and assisting Account Executives on the go as needed.Physical Demands:Long periods of computer work and sitting at a deskPeriods of standing, moving through an event space, and traveling from venue to venueBending, lifting, scooping, and carrying miscellaneous equipment and food itemsAbility to perform physical tasks; such as but not limited to, lifting approx. 25 lbs.CORE VALUE AND COMPETENCY REQUIREMENTSBusiness Acumen - Demonstrate comprehension of the job, including policies, practices, and relationships. Possess the expertise and skill levels required of the job and perform with quality.Dedication - Dependable, reliable and follows through on projects from inception to completion. Willing to put in as much time as necessary to complete tasks. Demonstrate a win-win attitude: “see it, own it, solve it.”Ethics and Integrity - Acts with integrity, honesty and knowledge that promote the company’s culture, values and beliefs while maintaining the highest standards of professional conduct.Safety & Security - Observe safety and security standards. Use equipment and materials properly. Comply with safety standards and personal protective equipment requirements. Report potential unsafe conditions or practices to appropriate person immediately. Promote restaurant safety, cleanliness and security compliance at all times.Teamwork - Cooperate and be willing to work as a team player to achieve goals and tasks accurately, efficiently and timely.Communication - Communicate clearly and effectively with mutual respect, understanding and trust to fellow associates, managers, supervisors and guests. Listen carefully to opinions and views of others; state understanding of what has been heard.Initiative - Contribute new ideas and suggestions to enhance productivity and efficiency. Be proactive in troubleshooting problems or issues and take action to mitigate potential problems.Adaptability & Planning - Possess the ability to learn new tasks and adjusts well to new situations. Perform well under tight time schedules and pressures to change direction quickly.Service Orientation - Demonstrates a sense of urgency. Is welcoming, friendly and smiles when visible to guests.Position Salary & Benefits:Competitive pay based on experience.Benefits include daily meals per shift.Flexible schedule, in unique and exciting work locations.Opportunity for advancement.On-the-job training that can be applied industry wide.Proof of the Pudding and its affiliates are an Equal Opportunity Employer committed to inclusion and employing a diverse workforce. All applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, or other legally protected characteristics.