Catering & Conference Svs Coordinator

Navajo Nation Gaming Enterprise; Flagstaff (AZ); On-site; USD 42,000 - 66,000; Full time

Job summary

Navajo Nation Gaming Enterprise is seeking an experienced event planner to lead catering operations and special events at our venues. You will serve as the primary contact for catering sales, coordinate with clients on event requirements, and oversee space contracts, food and beverage, and AV arrangements to ensure high-quality productions.

Responsibilities include budgeting, resource coordination, and on-site management from setup to wrap-up.

Qualifications

• High school diploma or GED plus three years’ experience in event planning or banquet/catering operations.
• Prefers casino or hospitality experience; must obtain Food Handlers Card and Navajo Nation/AZ Alcohol Server certifications.
• Must be twenty-one years of age and pass pre-employment checks including background, drug screen, and gaming license.

Responsibilities

• Plan and operate all catering functions and special events; act as primary catering sales contact.
• Discuss events with clients; propose space contracts, book event space, arrange F&B and AV equipment.
• Prepare budgets, negotiate with vendors, and manage on-site production and clean-up.
• Prepare materials, nametags, seating, and ensure décor aligns with enterprise standards; close out events with reports.

Skills

Food & beverage knowledge

Event planning

Negotiation & contracts

Budgeting & financial reporting

Interpersonal & communication skills

MS Office proficiency

Conference facilities & AV knowledge

Vendor coordination

English communication

Education

High school diploma or GED

Tools

Word

Excel

Access

PowerPoint

Job description

Minimum Qualifications

High school diploma or GED plus three (3) years’ experience in event planning or

Minimum Qualifications

High school diploma or GED plus three (3) years’ experience in event planning or

banquet/catering operations. Casino or hospitality experience preferred. Must be able

to obtain and maintain Food Handlers Card and Navajo Nation and AZ Alcohol Server

certification. Must meet all knowledge, skills and abilities. Must be twenty-one years

• of age. No felony, theft or stealing convictions. Must be able to successfully pass a

pre‑employment drug/alcohol screen, background investigation, obtain and maintain gaming license. Navajo preference.

Essential Duties & Responsibilities

Responsible for the planning and operation of all catering functions and special events. Works as a primary contact person for catering sales and promotions. Discuss events with clients and offer suggestions to ensure that requests are met. Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.) to meet the quality expectations of the standard of enterprise. Aggressively gather information on each project to achieve quality event productions. Conduct research, make site visits, and find resources to help staff make decisions

About Event Possibilities.

Create and revised room layouts for each event. Propose new ideas to improve the event planning and implementation process. Serve as liaison with vendors on event-related matters. Assist with managing on-site production and clean-up for events as necessary. Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc. Close out all events as required. Assist with preparing budgets and provide periodic progress reports to Manager for each event project. Keep track of event finances including check requests, invoicing, and reporting. Coordinate appointments and visits to see our space, and scheduling of events on the calendar. Prepare and modify event contracts as requested. Maintains confidentiality of all privileged information.

Performs Other Duties As Required

Knowledge, Skills and Abilities:

• Knowledge of the principles and practices within the food and beverage/hospitality industries.
• Knowledge of computer utilization in marketing/business operations.
• Knowledge and understanding of banquet/catering and event planning principles, requirements, procedures, and available resources.
• Knowledge of conference facilities, technology, and equipment.
• Skill in organizing resources and establishing priorities.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
• Skill in graphic design and web design skills.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Ability to communicate effectively in the English language, both verbally and in writing with staff and the general public.
• Ability to gather and analyze statistical data and generate reports.
• Ability to work independently and meet strict time lines.
• Ability to create, compose, and edit written materials.
• Ability to manage a number of priorities simultaneously.
• Ability to negotiate and manage contractual arrangements.

Physical Demands

While performing the duties of this job, the employee may be required to sit for prolonged periods, walk and stand; use hands for dexterity of motion; stoop, bend, kneel or crouch, and have normal auditory, visual acuity, and verbal communications skills. The employee must occasionally lift and/or move up to 40 pounds.

Work Environment

Work is generally performed in convention rooms and Casino setting with exposure to second-hand smoke and a high noise level. Evening, graveyard, holiday and/or weekend work are required. Extended hours and irregular shifts may be required. Tight time constraints and multiple demands are common.