Catering Administrative Coordinator

Chartwells Higher Education Dining Services; Waltham (MA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

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Retirement Plan

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Job summary

Chartwells Higher Education Dining Services in Waltham, MA is hiring for a Catering Administrative Assistant on both full- and part-time schedules. The role requires 1–2 years of catering experience and strong computer skills (CaterTrax plus MS Office).

Pay ranges from $28.00 to $34.00 per hour and work is on-site at Bentley University. Responsibilities include coordinating event logistics, posting BEOs, client communication, and general admin support.

Qualifications

• Three years of related administrative assistance experience in a fast-paced organization is required.
• Proficient computer skills are required.
• Catering experience (1–2 years) and ability to manage multiple orders and priorities.

Responsibilities

• Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines.
• Assists in managing calendars and tracking PTO.
• Handles incoming calls and correspondence and responds independently as directed.
• Mantains office supply inventory and orders supplies.
• Prepares memorandums outlining and explaining administrative procedures and policies.
• Arranges programs, events, or conferences including booking facilities and caterer as needed.
• Directs preparation of records such as agendas, notices, and minutes.
• Monitors company credit card transactions and prepares expense reports.
• Books travel plans and itineraries and compiles documents for travel-related meetings.
• Performs other duties as assigned.

Skills

Catering experience

Multitasking

Tools

CaterTrax

Microsoft Word

Excel

Outlook

Teams

Job description

Chartwells Higher Education Dining Services in Waltham, MA is hiring for a Catering Administrative Assistant on both full- and part-time schedules. The role requires 1–2 years of catering experience and strong computer skills (CaterTrax plus MS Office).

Pay ranges from $28.00 to $34.00 per hour and work is on-site at Bentley University. Responsibilities include coordinating event logistics, posting BEOs, client communication, and general admin support.