Category Manager

vcuhealth; Mechanicsville (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

VCU Health System seeks an experienced Category Manager to manage contracting for supplies and purchased services. You will draft, review, and analyze contract documents, ensuring compliance with organizational policies and regulatory requirements.

You will build relationships with suppliers and internal stakeholders and maintain contract documents in the repository. You will coordinate with leadership and internal reviewers, support value analyses, and administer Workday Sourcing processes.

Qualifications

• Bachelor's degree in supply chain, business, or related field.
• Combination of education and experience may be considered in lieu of a degree.
• Certification in paralegal studies is preferred.
• 2+ years of sourcing and contracting experience.
• Proficiency with Microsoft Word, Excel and PowerPoint.

Responsibilities

• Draft, review, revise and analyze contract documents.
• Perform contracting for supplies and purchased services following VCU Health System requirements.
• Build and maintain relationships with suppliers and internal stakeholders.
• Maintain a current list of internal reviewers and stakeholders for category assignments.
• Assist in preparation of contracts and sourcing documents, including research and value analysis.
• Administer systems to track and manage documents in Workday Sourcing; provide updates to clients including senior leadership.
• Ensure contract documents are maintained in the contract repository per department leadership.
• Support diversity, equity and inclusion initiatives across the health system.
• Serve as backup for Category Managers and perform other duties as needed.

Skills

Integrity

Discretion

Project management

Multitasking

Effective communication

Education

Bachelor's degree in supply chain, business, or related field

Combination of education and experience may be considered in lieu of degree

Certification in paralegal studies (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Workday Sourcing

Job description

The Category Manager is responsible for performing contracting functions for VCU Health System and its owned and controlled affiliates on behalf of the Supply Chain. Primary responsibilities include management of processes surrounding contracts and other documents submitted to Supply Chain for review, assessment with contracting compliance guidelines, and routing to the appropriate parties for approval and signature.

Under the direction of Supply Chain Leadership, the Category Manager serves an important role in mitigating organizational risk by requiring review and due diligence before advancing documents for signature.

The Category Manager is responsible for preparing, redlining, processing, and maintaining contracts in keeping with requirements of VCU Health system and regulatory bodies.

Essential Job Statements

Under the direct supervision of Leadership, draft, review, revise and analyze contract documents

Perform the process of contracting for supplies and purchased services while adhering to requirements determined by VCU Health System Leadership (Supply Chain, Office of General Counsel, Privacy Office, Insurance Services, Information Systems, Finance, etc.). The process of contracting includes, but is not limited to, creating, reviewing, redlining, executing, and maintaining contract documents while meeting VCU Health System requirements.

Build and maintain relationships with key suppliers and internal stakeholders to align with organizational objectives.

Maintain and utilize a current list of internal reviewers and stakeholders for category assignments

Assist in the preparation of contracts and sourcing documents, including all related research and value analysis through collaboration and implementation of initiatives across assigned categories.

Administer systems and processes to track and manage documents submitted to Workday Strategic Sourcing for processing; and managing expectations and providing updates to clients including senior leadership on an as needed basis, navigating competing priorities and serving as a voice of the Supply Chain Department.

Ensure contract documents are maintained within VCU Health System's contract repository and related systems as required by department leadership. Proactively respond to stakeholder and leadership requests in a timely manner.

Ensure responsibility and visible commitment of diversity equity and inclusion programs/initiatives through collaboration and implementation of initiatives across the health system

Ensure contracting and sourcing activities performed meet and advance requirements of VCU Health System's supplier engagement program.

From time to time, as a core team member in the Supply Chain team, the Category Manager may serve as backup for Category Manager Seniors, Category Manager Leads, and other team members to facilitate consistent coverage; and/or perform other duties as requested.

Additional duties may arise based on the organization's needs and evolving industry trends, it is important to understand this role will require flexibility and adaptability

Patient Population

Not applicable to this position.

Employment Qualifications

Required Education

Bachelor's degree in supply chain, business, or related field (supply chain, contract negotiations/sourcing experience may serve in lieu of degree)

Combination of education and experience may be considered in lieu of a degree.

Preferred Education

N/A

Licensure/Certification Required

N/A

Licensure/Certification Preferred

Certification in paralegal studies

Minimum Qualifications

Years and Type of Required Experience : 2+ years prior experience sourcing and contracting (negotiating terms and conditions) functions

Other Knowledge, Skills and Abilities Required

• Microsoft Word, Excel and PowerPoint
• High level of integrity, professionalism, and discretion
• Excellent project management and multitasking abilities

Other Knowledge, Skills and Abilities Preferred

• Supply Chain experience .

Working Conditions

• Periods of high stress and fluctuating workloads may occur .
• General office environment .
• May be exposed to adverse weather conditions; cold, hot, dust, wind, etc.
• Long-distance or air travel as needed- not to exceed 10% travel.
• May have periods of constant interruptions.
• Prolonged periods of working alone.

* Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.

Physical Requirements

Physical Demands: Lifting/ Carrying (0-50 lbs.) , Lifting/ Carrying (50-100 lbs.), Push/ Pull (0-50 lbs.), Stoop, Kneel , Squat , Crawling, Climbing, Balance, Bending

Work Position : Sitting, Walking, Standing

Additional Physical Requirements/ Hazards

Physical Requirements: Manual Dexterity (eye/hand coordination), Reach above shoulder, Repetitive arm/hand movements, Finger Dexterity, Color Vision, Acuity - far, Acuity - near

Hazards: N/A

Mental/Sensory - Emotional