Category / Buyer Assistant - Candy

Nassau Candy; Hicksville (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Annual budgeted salary reviews

Paid vacation

Medical, dental, vision insurance

401(k) plan

Employee discounts

Collaborative work environment

Job summary

Nassau Candy in Hicksville, NY is seeking a detail-oriented Administrative Support Associate to assist the Confectionery Category team with data, purchasing, and reporting.

You will set up product data, coordinate with Marketing and Art for images and specs, generate reports in Excel, handle vendor communications, and support day-to-day buying activities in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred.
• Intermediate Excel and general computer skills.
• Experience supporting a buying or sales team in manufacturing or distribution preferred.
• Highly organized, detail-oriented, able to manage multiple priorities.
• Strong written and verbal communication, capable of conveying actionable information to management and vendors.
• Resourceful, diligent, and adaptable in a fast-paced environment.

Responsibilities

• Set up new confectionery items and maintain product data in internal systems daily.
• Coordinate with Marketing and Art to ensure images, descriptions, pack sizes, and specs are accurate for web/print materials.
• Generate reports and maintain Excel spreadsheets to support pricing, assortment, and performance tracking.
• Process and coordinate customer sample requests.
• Maintain professional relationships with vendors and brokers to support purchasing initiatives.
• Administer vendor chargebacks accurately and timely.
• Perform additional administrative, data entry, and departmental support tasks as assigned.

Skills

Excel proficiency

Administrative support

Communication skills

Organization

Attention to detail

Vendor coordination

Education

Bachelor's Degree

Tools

Microsoft Excel

Internal systems

Job description

Salary Range: $60,000.00 To $65,000.00 Annually

Nassau Candy is a premier importer, manufacturer, and distributor of specialty confections, fine foods, and promotional products.

We are currently hiring a detail-oriented administrative support associate for our exciting Confectionery Category team!

This critical role will provide operational support to the Confectionery Category Managers and buying team. This position plays a critical role in the team's day-to-day purchasing activities by maintaining accurate item data, coordinating with internal departments, and assisting with vendor and reporting needs in a fast-paced, deadline-driven environment.

Key Responsibilities

• Set up new confectionery items and maintain existing product data in internal systems on a daily and seasonal basis.
• Partner with Marketing and Art departments to ensure product images, descriptions, pack sizes, and specifications are accurate for web and print materials.
• Generate reports and maintain Excel spreadsheets to support Category Managers with pricing, assortment, and performance tracking.
• Process and coordinate customer sample requests.
• Maintain professional relationships with vendors and brokers to support purchasing and product initiatives.
• Administer and process vendor chargebacks accurately and in a timely manner.
• Perform additional administrative, data entry, and departmental support tasks as assigned.

Key Qualifications

• Bachelor’s Degree preferred.
• Intermediate proficiency in Microsoft Excel and overall computer skills required.
• Prior experience providing administrative support to a buying or sales team within a manufacturing or distribution environment preferred.
• Highly organized, detail-oriented, and able to manage multiple priorities independently and collaboratively.
• Strong written and verbal communication skills; comfortable communicating actionable information to management, internal stakeholders, and vendors.
• Resourceful, diligent, and adaptable in a fast-paced, deadline-driven environment.

Benefits

• Competitive salary with annual reviews
• Paid vacation / PTO
• Medical, dental, vision, AFLAC, and pet insurance
• 401(k) plan
• Entrepreneurial, collaborative work environment
• Employee discounts…and more!

This is an excellent opportunity to join a well-established and thriving company who promotes from within!