Catalog Maintenance Assistant - Part Time

Virginia Commonwealth University; Richmond (VA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement planning

Job summary

Virginia Commonwealth University is consolidating selected library collections into a high-density storage facility. The Catalog Maintenance Associate will supervise daily catalog corrections, verify inventory accuracy, and collaborate with project stakeholders to keep operations on track.

Working onsite, you will use Alma and Google apps (Sheets, Meet, Gmail) to support the consolidation effort. This is a two-year project with emphasis on precision, data integrity, and timely workflow

Qualifications

• Familiarity with identifying bibliographic and call-number information from physical materials.
• Aptitude for accuracy, handling detailed data, and multistep workflows.
• Ability to follow procedures independently and in a team setting.
• Experience in recognizing problems and seeking input for process improvement.
• Strong time management and task prioritization.

Responsibilities

• Catalog maintenance: verify inventory and bibliographic data, edit records to ensure data integrity.
• Operate within Alma and related Google applications to support consolidation project workflows.
• Monitor routing of catalog exceptions and ensure timely return to active project workflows.

Skills

Data accuracy

Bibliographic searching

Team collaboration

Independent work

Detail-oriented

Tools

Alma

Google Sheets

Gmail

Google Meet

Job description

Unit:

VCU Libraries MBU

Department:

Cabell Library

Department Summary:

VCU Libraries supports learning,research, and creativity across Virginia Commonwealth University.With locations at James Branch Cabell Library on the Monroe ParkCampus and the Health Sciences Library on the MCV Campus, we helpstudents, faculty, and staff access the information, spaces, andservices they need to succeed. Our team values collaboration,innovation, and service, creating an environment where ideas thriveand learning flourishes.

Duties & Responsibilities:

VCU Libraries is consolidating selected collections into adedicated high-density storage facility. Under the directsupervision of the department head, the Catalog MaintenanceAssociate will serve as the primary catalog maintenance liaison forthis consolidation project. This role requires active dailycollaboration, including attending daily on site check in meetingswith project stakeholders to keep operations moving smoothly.

In this role, you will be responsible for the daily review ofexceptions arising from the consolidation project, routing them tothe responsible departments, and performing routine corrections tocatalog data for selected collections spanning both the JamesBranch Cabell and Health Sciences Libraries. This is aproject-limited position not to exceed two years.

Primary Responsibilities:

• Catalog Maintenance: Assess the accuracy of inventory and bibliographic information on items of the VCU Libraries collections. Perform bibliographic searching and edit bibliographic and physical inventory records to ensure absolute data integrity.
• Systems & Tools: Work primarily within Alma, our integrated library management system, alongside Google applications such as Sheets, Google Meet, and Gmail.
• Workflow Coordination: Monitor the routing of catalog exceptions to ensure their timely return to the active project workflows and resolve catalog reviews of physical inventory.

Qualifications:

Minimum Qualifications

• Familiarity with using/accessing library collectionsdemonstrated by the ability to identify bibliographic and callnumber information from handling physical materials.
• Aptitude for accuracy, manipulating detailed data, data fields,and multistep workflows.
• Ability to follow detailed procedures, working bothindependently and as part of a team.
• Demonstrated experience in recognizing and communicatingproblems and seeking input from stakeholders and supervisor forprocess improvement.
• Demonstrated excellence in time management, includingprioritizing and continuously monitoring tasks to resolution.

Preferred Qualifications

• Familiarity with using/accessing academic library collectionsdemonstrated by the ability to search and retrieve libraryresources in a patron-facing library search.
• Experience with Alma or other staff-facing integrated librarysystem catalog.
• Familiarity with MARC bibliographic and holdings records.
• Familiarity with Library of Congress (LC) classification andCUTTER Expansive Classification.
• Familiarity with the physical processing of library materials,especially barcode and spine labels.
• Ability to push a 50-lb cart.

Salary Range:

$22.00 per hour

Benefits

All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annualand holiday leave, generous tuition benefits, retirement planningand savings options, tax-deferred annuity and cash match programs,employee discounts, well-being resources, abundant opportunitiesfor career development and advancement, and more.

This is a 100% onsite position, hence reliable transportation isrequired.

FLSA Exemption Status:

Non-Exempt

Hours per Week:

up to 29

Restricted Position:

No

Flexible Work Arrangement:

Fully Onsite - Parking is notprovided