Casual Staff - Procurement Coordinator

Yeshiva University; New York (NY); On-site; USD 34,000 - 41,000; Part time

Job summary

The Katz School at Yeshiva University is seeking a part-time purchasing specialist to act as the central hub for program managers, coordinating with University Procurement and Accounts Payable. You’ll track requisitions, vendor setups, and payments, while keeping fields reconciled and audit-ready.

You'll use Microsoft Lists, Planner, and AI tools to streamline processes, and you’ll work up to 19 hours per week with a flexible schedule in a dynamic university environment.

Qualifications

• Associate degree or equivalent experience; background in purchasing, accounts payable, or finance/admin support is a plus.
• Strong Excel skills including formulas, sorting/filtering, and basic pivot tables.
• Experience with Microsoft Lists and Planner or similar tracking tools.
• Comfort using AI tools (Claude) to draft, summarize, and simplify routine work.

Responsibilities

• Be the central purchasing contact between program managers and Procurement/Accounts Payable.
• Review requests, verify funding/approvals, and submit requisitions in Maccabuy.
• Help program managers understand the process to pass through on the first attempt.
• Coordinate new vendor setup and onboarding, track orders through to payment.
• Build expenditure reports in Excel and keep records organized and audit-ready.

Skills

Excel skills

Purchasing experience

Accounts payable experience

AI tools (Claude)

Vendor onboarding knowledge

Discretion with financial information

Independent work

Interpersonal skills

Education

Associate's degree or equivalent

Tools

Microsoft Lists

Planner

Maccabuy

Banner

Jaggaer

Claude

Job description

Position Summary

Katz College is one of the fastest-growing parts of Yeshiva University, with graduate programs in AI, data science, health sciences, nursing, and more. Every program needs supplies, software, services, and equipment to run, and this role makes that happen.

This role will be reporting to the Director of Administrative Operations (or designee). You'll be the school's purchasing hub. Program managers come to you with what they need. You get it through the system, keep things moving with University Procurement and Accounts Payable, and make sure the numbers reconcile at the end of the month. You'll see across the whole school and work with a wide range of people, and when things run smoothly, it will be because of you.

This role is a good fit for someone who likes order, enjoys solving problems, and wants to work in a modern way. We use Microsoft Lists, Planner, and AI tools to cut the busywork, and we're open to your ideas for making the process even better.

Casual positions offer flexible hours, with no more than 19 hours per week.

Position Responsibilities

Be the go-to for purchasing

• Act as the central contact between Katz program managers and University Procurement and Accounts Payable
• Review incoming purchasing requests, check that funding and approvals are in place, and submit requisitions in Maccabuy
• Help program managers understand the process so their requests go through the first time
• Coordinate new vendor setup and help vendors get onboarded
• Track orders through approval, delivery, and payment, and follow up so nothing gets stuck

Keep the books clean

• Reconcile monthly P-Card statements, making sure receipts, coding, and approvals are in order
• Match purchase orders, invoices, and payments, and track down and resolve discrepancies

Make the work visible

• Manage the Katz purchasing request tracker in Microsoft Lists or Planner, so program managers always know where things stand
• Build regular expenditure reports in Excel for school leadership
• Keep purchasing records organized and audit-ready

Experience & Educational Background

• An associate's degree or equivalent work experience
• Background in purchasing, accounts payable, or finance/admin support is a plus
• Strong Excel skills (formulas, sorting and filtering, basic pivot tables)
• Experience with Microsoft Lists and Planner, or similar tracking tools
• Comfort using AI tools such as Claude to draft, summarize, and simplify routine work, plus curiosity about doing things smarter
• A sharp eye for detail and the follow-through to close the loop
• The confidence to work independently and the people skills to keep many stakeholders happy
• Discretion with financial information
• Experience with procurement
• Nice to have: experience with MaccaBUY/Jaggaer or Banner, P-Card reconciliation, or higher education

Salary Range

$25.00 - $30.00 per hour

About Us

The Katz School of Science and Health, with 1300 master's and doctoral students, is now the largest graduate school at Yeshiva University. Located in the heart of New York City, Yeshiva University is a US News and World Report Top 100 University.

We are research scientists, tech builders, and entrepreneurs, and patient-centered clinicians working on problems that matter. We focus on industry sectors that are central to the modern economy: Artificial Intelligence, Biotechnology, Computer Science, Cybersecurity, Data Analytics, Digital Media, and Fintech, as well as Physician Assistant Studies, Nursing, Occupational Therapy, and Speech-Language Pathology.

Katz School faculty take an interdisciplinary approach to research and education, fostering the creativity, collaborative thinking, and builder mindset required to take on today's toughest problems. Over the last five years, we have launched ten master's and doctoral programs with 92% graduation rates, 100% licensure pass rates, 95% post-graduation employment in high-paying careers, and students and alumni from over 30 countries.

The Katz School is a close-knit community with a big network, nestled in the heart of a big city. We are global in reach, with faculty and students from across the United States and around the world-and also deeply embedded in New York City's rich professional and social fabric. With a vibrant campus life and city at our fingertips, the Katz School is where bold, purpose-driven people come to create, connect, and explore. Read aboutprojectsat Katz.

The mission of Yeshiva University - the world's flagship Jewish university - is to educate, empower, and inspire our students to become the next generation of leaders, guided at all times by our core values. We do this through a transformative, world-class, and interdisciplinary education that is deep and broad and that cultivates in our students a sense of meaning, purpose, and drive to make the world a better place - for themselves and for future generations.

Equal Employment Opportunity

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.