Cashiering and Fees Manager (WMS Band 1)

State of Washington; Lacey (WA); On-site; USD 95,000 - 120,000; Full time

Job summary

Department of Ecology is seeking a Cashiering and Fees Manager to lead revenue collection, daily cash deposits, and fee receivables, ensuring resources for environmental programs. You will guide invoicing, collections, and policy development, serving as the liaison to the Office of Financial Management.

You will supervise fiscal analysts, oversee cashiering and accounts receivable, and ensure compliance with state and federal requirements for loan programs.

Qualifications

• At least three years of supervising or leading fiscal positions.
• Thorough knowledge of state fiscal and accounting systems, laws, policies, and procedures.
• Strong communication and collaboration skills with all management levels.
• Experience in process development and continuous improvement.
• Ability to plan and organize workloads to meet deadlines.
• Professional judgment and discretion in financial decisions.

Responsibilities

• Oversee agency revenue collection, daily cash deposits, and fee receivables.
• Provide expert-level financial consultation to agency programs for compliance with state and federal requirements.
• Monitor and ensure compliance for loan programs and related funds.
• Supervise a team of fiscal analysts providing revenue and collection services.
• Manage cashiering, revenue tracking, billing systems, accounts receivable, and collections for fees.
• Assist in developing agency policies for receivables and revenue collection.

Job description

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Cashiering and Fees Manager (WMS Band 1) within the Financial Services Division.

Location

• Headquarters Office in Lacey, WA.
• Upon hire, you must live within a commutable distance from the duty station.

Schedule

• This position is eligible for telework and flexible schedule options.
• At least three days per week in the office is required. Additional in-person days may be needed at times based on team needs.
• Schedules are dependent upon position needs and are subject to change.

Application Timeline

• Apply by August 27, 2026
• Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.

As the Cashiering and Fees Manager, you will oversee agency revenue collection, daily cash deposits, and fee receivables. Your work ensures Ecology has the financial resources needed to protect, preserve, and enhance Washington’s environment. In this role, you will guide invoicing and collection processes, administer relevant laws and policies, and serve as Ecology’s primary liaison to the Office of Financial Management on all revenue and fee receivable matters.

This position offers meaningful opportunities to support critical environmental programs, provide expert-level financial consultation, and help ensure compliance for multimillion-dollar loan programs. You will supervise a team of fiscal analysts and play a key role in maintaining the integrity of the agency’s financial systems, gaining valuable experience in statewide financial operations, revenue management, and cross-agency coordination within Ecology’s Financial Services Division.

What you will do

• Guide and influence agency invoicing and collection processes and while administering all applicable laws, regulations, rules, and policies.
• Provide expert-level consultation and technical support to all agency programs to ensure compliance with state and federal requirements for revenue collection and recording agency fee receivables.
• Oversee compliance with federal and state requirements related to the agency’s multimillion-dollar loan programs.
• Supervise, coach, and direct a team of fiscal analysts who provide revenue and collection services for the agency.
• Manage and monitor agency cashiering, revenue tracking, billing systems, accounts receivable, and collections for fees.
• Support development of agency policies for receivables and revenue collection that reflect business best practices.
• Assign and oversee daily, monthly, and annual workload priorities for the Cashiering and Fees Unit.

Required Qualifications

• At least three (3) years of supervising or leading fiscal positions.
• State Fiscal and Accounting Systems – Thorough knowledge of and ability to effectively use state accounting systems, state laws, policies, and procedures for fiscal and administrative issues, and federal laws impacting financial activities.
• Communication and Collaboration – Demonstrated ability to communicate effectively, work collaboratively with, and present complex financial material to all levels of management and staff.
• Process Development and Continuous Improvement – Demonstrated ability in process development/improvement and implementation.
• Planning and Organizational Skills – Demonstrated ability to plan and organize workloads to meet deadlines.
• Professional Judgment and Decision-Making– Ability to use professional, technical, and instinctual judgment in making decisions on a daily basis and exercise extreme confidentiality, discretion, and professional decorum at all times.

Education involving a major study in a financial-related field; certification as a Public Accountant, Internal Auditor, Certified Government Financial Manager, or Management Accountant; or any field which involves 18 quarter or 12 semester credits in accounting, auditing, or budgeting.

Examples of how to qualify

• 8 years of experience.
• 7 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 6 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
• 5 years of experience AND 90-119 semester or 135-179 quarter college credits.
• 4 years of experience AND a Bachelor’s degree.
• 3 years of experience AND a Master’s degree or higher.

Special Requirements/Conditions of Employment

• Employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A), Internal Control Responsibility (Part B), and Safeguarding and Preventing Misuse of Ecology's Data (Part C).

Desired Qualifications

• Strategic Decision-Making and Problem Anticipation – Demonstrated ability to anticipate problems, to make critical independent decisions, and develop contingency plans.
• Advanced Computer and Technology Proficiency – Skills to use a personal computer to its full capabilities (word processing, spreadsheet preparation, database querying, Internet research, networking, etc.).
• Financial Coding and Reporting Design – Ability to design expenditure and revenue codes, systems, and reports that meet agency management's needs and align with environmental programs’ goals.

If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Application Process

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:

• Cover letter, describing your interest in and qualifications for this position
• Resume

Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.

For detailed application information, please visit our Recruitment website.

Application Attestation

By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation?

• Please contact us at 360-407-6186 or [e-mail]
• If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.

Questions?

• For specific questions about the position location options, schedule, or duties, please contact Beth Swanson at [e-mail]
• If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at [e-mail]

About the Department of Ecology

As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Diversity, Equity, Inclusion, and Respect (DEIR)

are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentive, Combined Fund Drive, SmartHealth *Click here for more information

To learn more about Ecology, please visit our website, explore Working at Ecology, check out Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.

Equal Opportunity Employer

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Note: This recruitment may be used to fill other positions of the same job classification across the agency.

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