Cash Operations Coordinator - Finance Division

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Retirement plan

Tuition benefits

Paid time off

Bus pass

Fitness center

Job summary

Carnegie Mellon University in Pittsburgh seeks a Cash Operations Coordinator to manage cash, check, and card transactions across campus. You will oversee deposits, PCI compliance, merchant services, and ecommerce storefront processes, ensuring accurate records and secure operations.

Ideal candidates have 3–5 years in cash management, a HS diploma (Bachelor's preferred), and strong analytical and communication skills. This role offers comprehensive benefits and opportunities within the Treasury.

Qualifications

• Three to five years of cash management experience.
• HS Diploma or GED required; Bachelor's degree preferred.
• Successful pre-employment background and credit check.
• Authorized to work in the United States; CMU sponsorship not available.

Responsibilities

• Process cash and check deposits; reconcile deposits and cash forecast reporting.
• Maintain inventory and PCI compliance for merchant service accounts; support audits.
• Oversee ecommerce storefront processes and bank access management; develop metrics for leadership.

Skills

Cash handling

Attention to detail

Strong communication

Analytical thinking

Education

HS Diploma or GED

Bachelor's degree preferred

Job description

The Finance Division at Carnegie Mellon University is responsible for providing financial management, enterprise planning and stewardship in support of education, research, and strategic goals of the university. We are seeking a Cash Operations Coordinatior within Treasury! The Cash Operations Coordinator leads the processing and reconciliation of physical cash, check and credit card transactions on behalf of the university. They oversee the processes and infrastructure that support cash collections and merchant services, including information security and regulatory requirements and the administration of a centralized e-commerce application. The oversight of these duties requires significant individual discretion and judgement as well as frequent interaction with campus partners to find common solutions. The Cash Operations Coordinator aggregates, monitors, assesses and analyzes data and makes recommendations related to the business processes they supervise. They prioritize responsibilities to manage around seasonality, as well as adapt to emerging issues, and independently research and solve problems.

Core responsibilities include:

• Cash Ops Operating Activities: Processing cash and check (including foreign) deposits from campus units, and recording all related activity. Scanning checks, maintaining a supply of coin and currency, reconciling deposits and ensuring the accurate recording of deposit activity in the AR module, and cash forecast reporting.
• Credit Card: Maintain inventory of all merchant service accounts, collaborator contacts and devices. Support the PCI compliance audit process for the university by preparing broadly shared communications, organizing trainings and supervising unit level assessments annually.
• Ecommerce: Oversee the process for users to request, develop, manage, and operate storefronts with their own URLs. Prepare and monitor Treasurer’s Office purchase orders. Oversee bank access management for bank counterparties, and review access monthly for terminations and review entitlements quarterly. Creates metrics related to the Cash Operations Office activity and presents to leadership. Works cross-functionally with teams in the Finance Division and across campus.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University.

We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate: High attention to detail Strong communication skills Improvement in execution mindset.

Qualifications:

• Education: HS Diploma or GED required; Bachelors degree preferred
• Years of experience: Three to five years of cash management experience. A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful pre-employment background check including credit check

Sponsorship:

Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Benefits:

• Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions.
• Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
• Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Location Pittsburgh, PA

Job Function Treasury

Position Type Staff – Regular Full Time/Part time Full time Pay Basis Hourly

More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

Learn more about Student Employment. Please see Faculty Careers.

For technical assistance, email HR Services or call 412-268-4600. We are committed to providing an accessible experience throughout our recruitment process. If you need assistance or a reasonable accommodation at any stage of the application, interview, or hiring process, please contact Equal Opportunity Services by email at [e-mail] or by phone at 412-268-5072.