Senior Financial Administrator - Department of Student Affairs

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Comprehensive medical, prescription,,7

Dental and vision insurance

Retirement savings plan with employer-

Tuition benefits

Paid time off and observed holidays

Free Pittsburgh Regional Transit bus</

Family Concierge for childcare

Fitness center access

Job summary

Carnegie Mellon University’s Division of Student Affairs seeks a Senior Financial Administrator to support departmental financial operations across 20 departments. You will conduct monthly analyses, generate reports for directors, and help ensure compliance with university policies in collaboration with the Finance team.

Key duties include developing standard operating procedures for dining services billing, reconciling accounts, processing transactions, and assisting with year-end closing

Qualifications

• Bachelor’s Degree in Finance or Accounting, or related business field required.
• Three to five years’ experience in financial or accounting oversight, preferably in an academic setting.
• Dining or retail industry with Point-of-Sale experience is preferred but not required.
• Demonstrated ability to manage multiple projects simultaneously in different stages of development.

Responsibilities

• Develop monthly, quarterly, and year-end financial reports.
• Reconcile accounts and ensure compliance with university policies.
• Process financial transactions including purchasing cards, expense reports, journal entries, and deferred revenue.
• Assist with managing Dining Services budgeting, billing, and vendor invoicing.

Skills

Communication skills

Organizational skills

Education

Bachelor’s Degree in Finance or Accounting

Tools

Point-of-Sale

Job description

Carnegie Mellon University is a highly selective global research university with more than 13,900 students and nearly 6,000 faculty and staff. Recognized for its exceptional arts and technology programs, we collaborate across subject areas and empower creative leadership in the fields of Business Administration, Computer Science, Engineering, Fine Arts, Humanities and Social Sciences, Public Policy & Information Systems, and Science. Carnegie Mellon is consistently ranked among the top 25 universities in the United States.Carnegie Mellon University’s Division of Student Affairs is searching for a Senior Financial Administrator. This is an excellent opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing essential support by conducting detailed monthly analysis of accounts with report generation for directors and coordinators within the division’s 20 departments. You will assist with day-to-day operational oversight in support of all departmental, divisional and university financial policies with direct support of the Dining Services program. This position reports directly to the Senior Financial Manager for Student Affairs and will work closely with all members of the Finance team as a department within Student Affairs’ Business and Financial Operations.Core responsibilities will include:Developing business processes and standard operating procedures to support all financial functions of the university’s Dining Services program.Working closely with Dining Services staff and independent restaurant vendors to ensure accurate billing of services. Responsible for completing sales by location reports for each vendor and resolving any discrepancies, in support of weekly invoice processes.Conducting regular account reconciliations across multiple systems to ensure accurate reporting of financial activity, and compliance with university policies and procedures.Processing financial transactions for Dining Services and other departments as needed. This includes purchasing card transactions, expense reports, journal entries, managing deferred revenue accounts, and other accounting activities. Responsible for the financial functions of the university’s internal catering business, including paying invoices and distributing charges to university departments.Assisting with managing meal plan programs including generating reports, transferring funds, and verifying plan usage across all locations.Preparing monthly, quarterly, and year-end financial reports and assisting with year-end closing activities.Other duties as assigned in service to the broader Carnegie Mellon community.Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.You should demonstrate:Excellent communication and organizational skills including ability to prioritize work and handle several tasks simultaneouslyAbility to understand and follow university guidelines and provide guidance; ability to build and maintain accurate and detailed recordsAbility to interact effectively with the campus community, students, and vendorsQualifications:Bachelor’s Degree in Finance or Accounting, or related business field requiredThree to five years’ experience in financial or accounting oversight, preferably in an academic setting. Dining or retail industry with Point-of-Sale experience is preferred but not required. Demonstrated ability to manage multiple projects simultaneously in different stages of development.A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.Requirements:Successful completion of a pre-employment background checkCredit checkJoining the CMU team opens the door to an array of exceptional benefits.Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits , take well-deserved breaks with ample paid time off and observed holidays , and rest easy with life and accidental death and disability insurance.Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access , and much more!For a comprehensive overview of the benefits available, explore our Benefits page .At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.Are you interested in an exciting opportunity with an exceptional organization?! Apply today!LocationPittsburgh, PAJob FunctionFinancial Planning, Analysis, Accounting and ReportingPosition TypeStaff – RegularFull Time/Part timeFull timePay BasisSalary