Cash-Flow Advocate: Billing & Collections Specialist

Mood-Media; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Mood Media in Austin, TX is seeking a Billing & Collections Specialist to manage invoicing for non-standard invoices and drive timely cash collection. The role involves submitting invoices to various AP portals, formatting invoices to customer templates, and ensuring accurate billing for assigned accounts.

You will monitor portal status, resolve rejections, and maintain delivery requirements while collaborating across teams.

Qualifications

• High School diploma or GED; 2–4 years in AR/Collections/Billing or customer-facing finance operations.
• Experience with national/enterprise retail, restaurant or hospitality billing preferred.
• Proficient in submitting invoices via customer AP portals and resolving disputes.

Responsibilities

• Submit invoices to customer AP portals on each billing cycle.
• Convert invoices into customer-required formats and provide backup.
• Maintain account delivery requirements: portal credentials, PO numbers, required fields, deadlines.
• Monitor portal status, fix rejections quickly and resubmit.
• Own AR for assigned accounts: aging, past-due follow-up, payment forecasts.
• Communicate with customer AP and business contacts to secure payment.

Skills

MS Excel

Communication skills

Multitasking

Attention to detail

Tools

Oracle Receivables

Esker

Salesforce

EDI formats

Job description

Mood Media in Austin, TX is seeking a Billing & Collections Specialist to manage invoicing for non-standard invoices and drive timely cash collection. The role involves submitting invoices to various AP portals, formatting invoices to customer templates, and ensuring accurate billing for assigned accounts.

You will monitor portal status, resolve rejections, and maintain delivery requirements while collaborating across teams.