Case Manager - IBHS Program

Kaleidoscope Family Solutions ABA, Inc.; Pennsylvania; On-site; USD 42,000 - 64,000; Full time

Job summary

Kaleidoscope Family Solutions ABA, Inc. is hiring an IBHS Case Manager in Bryn Mawr, PA to oversee health and proactive relationships with children, families, and schools served by the IBHS program.

You will coordinate services, monitor outcomes, maintain the census, and ensure eligibility with CBH, collaborating with BCBA/LBS teams and clinicians.

Bachelor's degree required and at least three years of related experience; strong organization and transportation are essential.

Qualifications

• Bachelor's degree in social work, social science, nursing, or BA from an accredited institution.
• Minimum of three years' case management or related mental health experience with children and families.
• Reliable transportation and knowledge of IBHS regulations is a plus.

Responsibilities

• Assess service needs based on physician/psychologist evaluation via IBHS intake.
• Identify and coordinate services including IBHS packets and onboarding children.
• Ensure CBH eligibility for IBHS participation.
• Coordinate with clinical and recruiting teams and CBH/schools.
• Maintain weekly follow-up meetings with client and parent.
• Document care coordination in the electronic health record.
• Support billing documentation and weekly service hours.

Skills

Case management

Counseling

Communication

Education

Bachelor's degree in social work or related field

Job description

Location: Bryn Mawr, PA 19010

Date Posted: 11/02/2026

Category: Administrative

Education: Bachelors Degree

Title: Case Manager - IBHS Program

Class: Case Management

Type: PERMANENT ONLY

Ref. No.: 1311387-12

BC: #KFS210

Company: Kaleidoscope Family Solutions ABA, Inc

Contract Contact: HQ Careers

Office Email: [e-mail]

Office Phone: 877-ABA-0399

Position Description

The IBHS Case Manger position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism. This role's primary responsibility is to manage the health and proactive relationship with children, families, and school communities serviced under Kaleidoscope ABA IBHS program. The IBHS Case Manager will work to maintain a census/caseload that meets the standards as set in the program budget to provide care coordination support to children and families in the program.

Summary of Essential Functions

• Assess the service needs based on a Physician/Psychologist evaluation by completing the IBHS intake
• Identify, link, and coordinate services including preparation and distribution of IBHS packets and starting up new children.
• Ensure children are CBH eligible to participate in IBHS
• Facilitate access to services, coordinate with the clinical and recruiting teams
• Maintain a schedule of key deadlines for each case
• Work with clinical team to monitor the effectiveness of services. Reassess service needs.
• Maintain appropriate documentation of all care coordination/case management services provided in the electronic health record
• Meet with the client and responsible parent within established parameter of the initial contact and maintain follow-up meetings weekly
• Establish and maintain coordination with CBH, schools, day care, providers, or other child serving systems to ensure coordination of care
• Work collaboratively with the clinical treatment team (BCBA, LBS, BHT) to ensure services are coordinated
• Coordinate weekly service schedules of assigned providers
• Support the collection and verification of weekly services hours and documentation for appropriate billing.
• Assume other duties assigned by Clinical Supervisor/Lead Clinician and/or Team Leader

Requirements

• Bachelor's degree in social work, Social Science, Bachelor of Science in Nursing, or Bachelor of Arts Degree from an accredited educational institution.
• Minimum of three (3) years' case management, counseling, or direct care mental health experience with children and families.
• Knowledge of IBHS Regulations a plus
• Reliable transportation

About the company

Kaleidoscope ABA offers services that support child with autism. We provide integrated therapy that promotes learning and growth, developing individual potential and increasing social engagement and happiness.

Kaleidoscope ABA is an Equal Opportunity and Aff...