Case Manager / Admissions Nurse (Licensed Nurse) - Martha & Mary

Martha-; Poulsbo (WA); On-site; USD 49,000 - 65,000; Full time

Job summary

Martha & Mary in Poulsbo, WA is seeking a Case Manager / Admissions Nurse (RN or LPN) to oversee the care experience from admission through discharge. This exempt role provides care coordination across teams and partners with families to support informed decisions.

You will lead care conferences, manage admissions/discharges, and supervise licensed staff, while upholding regulatory standards and a resident-first approach in a dynamic long-term care setting.

Qualifications

• Associate degree required.
• RN or LPN license in Washington required.
• Sub-acute care or Skilled Nursing experience preferred.
• Strong communication and customer service skills.
• Highly organized with strong documentation abilities.
• Ability to collaborate with interdisciplinary teams.
• Proficiency with MS Office and healthcare systems including Answers on Demand, ADP, DocSTAR, FaxCORE, and mobile technology.

Responsibilities

• Oversee care experience from admission to discharge.
• Coordinate admissions, discharges, transfers, and bed management.
• Lead care conferences and family conferences.
• Ensure evidence-based practices and regulatory compliance.
• Collaborate with internal and external stakeholders.
• Provide leadership to licensed staff and NACs.
• Participate in weekly Case Management meetings.

Skills

Communication

Organizational skills

Team collaboration

Education

Associate Degree

Bachelor’s Degree preferred

Tools

MS Office

Answers on Demand

ADP

DocSTAR

FaxCORE

Mobile technology

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Case Manager / Admissions Nurse (Licensed Nurse) - Martha & Mary

NONE Full Time Poulsbo, WA, US

Salary Range: $35.50 To $47.49 Hourly

Case Manager / Admissions Nurse (RN or LPN)

Location: Martha & Mary
Status: Non-Exempt | Full-Time
Pay Range: $35.50/hr. - $47.49/hr. based off applicable years of experience

About Martha & Mary

At Martha & Mary, we are called to bridge generations and enrich lives. Our team is committed to providing compassionate, coordinated, and high-quality care to those we serve. If you are a skilled nurse with a passion for care coordination, advocacy, and collaboration, we invite you to join our mission-driven organization.

Position Summary

The Case Manager / Admissions Nurse oversees, manages, and coordinates the care experience for residents and patients from admission through discharge. Serving as the primary point of contact for care coordination, this role ensures seamless communication across interdisciplinary teams, external providers, residents, and families.

The Case Manager plays a critical role in utilization management, discharge planning, quality outcomes, and patient advocacy while also providing leadership and oversight to licensed nursing staff and NACs. This position functions as an exempt role and requires flexibility to meet the needs of residents and patients.

Key Responsibilities

Care Coordination & Clinical Oversight

Coordinate and integrate case management and social service functions into individualized plans of care and discharge planning.

Conduct medical record reviews, utilization reviews, and quality assessments from admission through discharge.

Oversee direct provision of care and ensure evidence-based practices are delivered.

Conduct Care Conferences, Warm Handovers, interdisciplinary rounds, and family conferences.

Assist with admission assessments, orders, and paperwork per DNS direction.

Coordinate admissions, discharges, transfers, and bed management with nursing leadership and admissions teams.

Communicate with primary care providers, hospital partners, and external specialists throughout the resident stay.

Initiate and present NOMNOC (denial) letters as appropriate.

Work closely with internal partners including Nursing Leadership, Social Work, Rehab Services, MDS, HIM, A/R, Therapists, and Operations.

Collaborate with external stakeholders such as family members, hospitals, discharge planners, HMOs, physicians, home health agencies, and other providers.

Serve as a resident and patient advocate, ensuring informed decision-making and family education.

Monitor RUG utilization, PDPM outcomes, and appropriate service use.

Conduct reviews related to falls, wounds, medication errors, readmissions, pharmacy discrepancies, and other quality indicators.

Ensure appropriate testing, timely results, and adherence to regulatory and payer requirements.

Participate in weekly Case Management meetings and continuous quality improvement initiatives.

Leadership & Supervision

Provide day-to-day leadership, guidance, and supervision to Licensed Nurses and NACs.

Participate in hiring, performance management, coaching, and employee development in alignment with organizational values.

Troubleshoot care concerns, complaints, and conflicts, escalating to DNS or Operations leadership as needed.

Additional Duties

Perform medication destruction and disposal oversight.

Assist nursing staff with care activities as needed.

Perform all regular RN or LPN duties per licensure and job description.

Support and uphold Martha & Mary’s mission, vision, and values.

Maintain confidentiality and professionalism at all times.

Demonstrate reliability, flexibility, and strong teamwork.

Manage multiple priorities in a fast-paced, changing environment.

Approach challenges with initiative, diplomacy, and a sense of humor.

Exhibit a genuine interest in caring for the elderly and long-term care residents.

Required Qualifications

Education

Associate Degree required

Bachelor’s Degree preferred

Licensure

Current RN or LPN license in the State of Washington (required)

Experience

Sub-acute care or Skilled Nursing experience preferred

Knowledge, Skills & Abilities

Strong knowledge of Medicare, HMO contracts, MDS, PDPM utilization, and evidence-based practices

Exceptional communication and customer service skills

Highly organized with strong documentation abilities

Ability to collaborate effectively with interdisciplinary teams

Proficiency with MS Office Suite and healthcare systems including Answers on Demand, ADP, DocSTAR, FaxCORE, and mobile technology

Ability to safely use medical devices and equipment

Why Join Martha & Mary?

Mission-driven, values-based culture

Collaborative interdisciplinary team environment

Opportunity to make a meaningful impact on resident and family experiences

Competitive compensation and comprehensive benefits

Martha & Mary offers fair wages, competitive benefits and supportive work environments, where we become friends and family.

The following benefits/compensation are offered at Martha & Mary.

• Paid Time Off (PTO) is accrued at varying rates depending on length of employment. Accrual rates begin at 5.32 hours per month based on a 40-hour workweek. These accruals include the required sick leave per Washington State’s Paid Sick Leave Law
• 40% discount on child care services while working
• Comprehensive benefit package after 60 days to include medical, dental, vision and life insurance options for full time employees.
• Career advancement opportunities across multiple sites and departments
• 403(b) Retirement Savings Plan is available immediately upon hire
• 5 Paid Holidays
• Employee Assistance and Counseling for life’s challenges outside of the workplace
• Cell phone, Health Club and Auto service discounts
• And much more

Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today’s market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status. Salary ranges, benefits and other compensation are subject to change.

Martha & Mary is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.