Case Manager

JAMS; San Francisco (CA); On-site; Full time

Job summary

A leading company in alternative dispute resolution is seeking a passionate Case Manager to provide essential support in managing arbitrations and mediations. You will play a key role in maintaining smooth case processes and enhancing client relationships, contributing to the ongoing success of the organization. Ideal candidates will have a Bachelor's degree and relevant experience in case management or legal services.

Qualifications

• 2-4 years in case management and legal client service roles.
• Proficiency in ADR processes including mediation and arbitration.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Manage case files and maintain accurate records.
• Coordinate hearings and assist panelists with administrative tasks.
• Communicate effectively to resolve inquiries during the case lifecycle.

Skills

Written and verbal communication skills

Emotional intelligence

Organizational skills

Adaptability under pressure

Education

Bachelor's Degree in Business, Operations, or Management

Tools

ADR processes and procedures knowledge

Computer literacy

Job description

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Overview

We are passionate about what we do, the services we provide, and the clients we serve. If you're looking for an opportunity to join a company that values collaboration, innovation, and dedication, we're the right place for you.

A Brief Overview

The Case Manager ("CM") provides vital administrative and operational support to panelists who handle arbitrations and mediations while ensuring smooth case management processes and experiences. The CM focuses on mastering the fundamentals of case management while maintaining excellent client relationships and contributing to the overall success of the alternative dispute resolution ("ADR") process.

Overview

We are passionate about what we do, the services we provide, and the clients we serve. If you're looking for an opportunity to join a company that values collaboration, innovation, and dedication, we're the right place for you.

A Brief Overview

The Case Manager ("CM") provides vital administrative and operational support to panelists who handle arbitrations and mediations while ensuring smooth case management processes and experiences. The CM focuses on mastering the fundamentals of case management while maintaining excellent client relationships and contributing to the overall success of the alternative dispute resolution ("ADR") process.

Responsibilities

What you will do

• Manages case files, maintains accurate records and ensures that all case-related documents are up to date.
• Prepares and distributes panelist lists in response to arbitration filings or client requests, in partnership with local management, the Arbitration Practice Team, and ADRC, ADRS, and SCM colleagues.
• Schedules and coordinates hearings, conference calls, and other case-related activities to meet client and panelist needs.
• Provides exceptional client service by responding promptly to general inquiries and website information requests.
• Supports their assigned panelists with basic administrative tasks related to their ADR practices; ensures timely follow-up on case-related actions.
• Monitors case timeliness and deadlines; ensures all milestones are met.
• Communicates effectively with clients, panelists, and team members to resolve basic questions or issues that arise during the case lifecycle.
• Engages in learning opportunities to expand knowledge in the company’s processes and tools to become proficient in case management systems and workflows.
• Builds foundational knowledge of ADR practices and procedures through training and hands-on experience.
• Other duties as assigned within similar scope.
  
  

Qualifications

• Bachelor's Degree in Business, Operations, Management, or related field. (Preferred)
• 2-4 years of working in case management. (Required)
• 2-4 years of working in legal and client service role. (Required)
• 1-3 years For internal candidates, proven ability as a Case Coordinator, or similar position. (Required)
• Proficiency in all ADR processes and procedures including mediation, arbitration and court reference matters. (Required proficiency)
• Knowledge of Panelists’ proficiency, practice areas and preferences in the local Resolution Center (RC). (Preferred proficiency)
• Computer literate and proficient in all software programs required for the position. (Required proficiency)
• Written and verbal communication skills. (Required proficiency)
• Emotional intelligence and adaptability under pressure. (Required proficiency)
• Ability to organize, prioritize, and manage multiple responsibilities and tasks in a quick-paced environment. (Required proficiency)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

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