Case Manager

York-County; Pennsylvania; On-site; USD 55,000 - 75,000; Full time

Job summary

York County Government seeks a Case Manager to coordinate all administrative and logistical aspects of prosecuting assigned caseloads in south-central Pennsylvania. You will create and maintain computerized case files, prepare charging documents, and track court stages from arraignment through post-sentencing appeal and probation supervision.

The role requires a bachelor’s or associate degree in related fields or substantial criminal justice/paralegal experience, plus keen analytical skills,

Qualifications

• Bachelor? s degree or equivalent in criminology, sociology or justice administration as preferred.
• Associate degree with two years Paralegal experience or five years criminal justice experience including two years Paralegal experience.
• Candidates must demonstrate objectivity, integrity and accuracy in duties.

Responsibilities

• Ensure J-NET and NCIC/CLEAN inquiries are conducted properly for each case.
• Verify prior offenses with out-of-county/out-of-state agencies and translate to Pennsylvania statutes.
• Calculate prior record score and sentencing guidelines ranges; document on sentencing forms.
• Enter case sentence information into the SGS Web system.
• Remain knowledgeable about current law regarding sentencing guidelines and alternatives.
• Respond to inquiries from judicial, law enforcement or custody agencies regarding York County histories.
• Prepare Information charging documents and notify Clerk of Courts of changes submitted by the Magisterial District Justice.
• Monitor prosecutions from pre-arraignment through disposition and ensure accurate Clerk of Courts data entry.
• Coordinate scheduling for arraignment, pretrial conference, trial and related events with Judges and staff.
• Assist with file location and provision to prosecutors for daily ad hoc warrant hearings.
• Attend and assist Prosecutors with Court sessions and live docketing during proceedings.
• Assist in training and evaluation of new Case Managers.
• Perform data mining, collection and analysis as needed by Executive Staff.
• Use ready trial lists to assign appropriate 'trial ready' designations in the Prosecutor Management System.
• Other duties as assigned by supervisor or Executive Staff.

Skills

Analytical skills

Attention to detail

Proactive to assist prosecutors

Integrity

Objectivity

Education

Bachelor's degree in criminology/sociology/administration of justice

Associate degree with two years Paralegal experience

Five years criminal justice experience including two years Paralegal experience

Job description

A Case Manager is assigned to one or more trial teams or special prosecution units in the office. This individual is directly responsible for monitoring and facilitating all administrative and logistical aspects of the prosecution of their assigned caseload. For each assigned case, the Case Manager shall: create and maintain the computerized case file; prepare criminal Information charging documents; recommend to the prosecuting attorney the acceptance, amendment or rejection of charges received from the Magisterial District Justice; determine the nature and extent of each defendant's prior criminal history; determine the appropriate sentencing guidelines ranges, enhancements and mandatory provisions to be considered when imposing sentence; prepare the sentencing guidelines form; track, record and when necessary facilitate the scheduling of each stage of prosecution from arraignment through post-sentencing appeal and probation/parole
supervision; attend and assist the prosecutors as needed with Court sessions. This position requires a bachelor's degree, preferably in criminology, sociology or the administration of justice from an accredited institution, Associate degree with two (2) years of Paralegal (or equivalent) experience, or five (5) years criminal justice experience including two (2) years Paralegal (or equivalent) experience. This
individual must have excellent analytical skills, must demonstrate keen attention to detail and must be proactive to assist the prosecutors and other Court personnel with scheduling matters. This individual must maintain a reputation for objectivity, integrity and accuracy in the performance of his or her duties so as to instill confidence and trust in the minds of the Judges, Prosecutors and Defense Attorneys who must rely upon the documents prepared by the Case Manager.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

• Ensure that required J-NET and NCIC/CLEAN terminal inquiries are conducted properly for each case.
• Contact out-of-county and out-of-state agencies to verify the specific nature and disposition of prior offenses, translate into equivalent Pennsylvania statutes all prior convictions from other states and obtain any required certified documentation from other jurisdictions.
• Calculate the prior record score, current offense gravity score, and appropriate sentencing guidelines ranges and document these calculations on a sentencing guideline form for each case.
• Enter case sentence information into the SGS Web system.
• Remain knowledgeable as to the current law regarding sentencing guidelines and alternatives, to include mandatory sentences and sentencing enhancements, treatment programs and facilities, diversionary programs and other factors and options to be considered by Prosecutors.
• Respond to inquiries from other judicial, law enforcement, correctional or custody agencies and institutions regarding criminal histories originating in York County.
• Prepare criminal Information charging documents and notify the Clerk of Courts of the acceptance, amendment or withdrawal of each count as submitted by the Magisterial District Justice.
• Monitor the progress of all prosecutions from pre-arraignment through primary disposition, review entries made to the Clerk of Courts’ dockets and ensure accurate entry of relevant data in the District Attorney’s computer database.
• Coordinate scheduling) for arraignment, pretrial conference, trial, issuance of bench warrant, appearance upon service of bench warrant and other events with the Judges, Court Administrator, Probation Department, Sheriff, Prison staff and other parties.
• Assist with file location and provision to prosecutors for daily ad hoc warrant hearings.
• Attend and assist Prosecutors with Court sessions, including the process of live docketing data entry during court proceeding.
• Assist with the training and evaluation of newly assigned Case Managers.
• Perform data mining, collection and analysis work as Executive Staff and Administration deem appropriate.
• Utilize initial ‘ready’ trial lists to assign appropriate ‘trial ready’ designations in the Prosecutor Management System.
• Any other duties as assigned by a supervisor or member of the Executive Staff.

• Schedule: Full-Time, Day Shift
• Supervision Level: Minimal Supervision
• Initiation of Work: Must Initiate Own Work
• Independence: Ability to Complete Assignments with Little Oversight Required
• Work Routine: Routine Changes Often; Little Structure to Task Sequence
• Rate of Work: Fast Pace
• Following Directions: Full Understanding of Written and Verbal Instructions Required
• Communication: Excellent Verbal Communication Skills in English
• Functional Reading: Fluent Reading in English
• Hearing: Ability to Hear Required
• Seeing: 20/20 Vision with Corrective Eyewear
• Functional Math: Simple Computational Skills (Add, Subtract, Multiply, Divide, Percents)
• Interaction with Customers: High Visibility, Frequent Interaction Required
• Appearance Requirements: Compliance with Employee Dress Code Required
• Time: Must Tell Time to the Minute
• Orientation (Familiarity with Surroundings): Building Only
• Mobility Skills: Mobility Within the Building
• Sitting / Standing: 50 - 75% Sitting and 25 - 50% Standing
• Bending: Knees and Waist
• Lifting: 10 - 30 Pounds
• Reaching: 2 - 6 Feet

If you have any questions, please contact the county's Department of Human Resources at [e-mail].