Case Manager

SchoolHouse Staffing; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

SchoolHouse Staffing is seeking an organized Special Education Case Manager (LBS1) in Chicago, IL to lead the school’s IDEA compliance for a K–8 partner. This in-person, full-time role involves managing a caseload of about 95 students with IEPs and Section 504 plans, coordinating meetings, and ensuring timely, accurate documentation.

You will serve as the central liaison among teachers, families, and administrators, ensuring services are delivered as written and audits are prepared.

Qualifications

• Illinois Professional Educator License (PEL) is required.
• LBS1 (Learning Behavior Specialist 1) endorsement is required.
• Strong knowledge of IDEA, Section 504, and Illinois compliance timelines.
• Excellent organizational, communication, and coordination skills.

Responsibilities

• Own IDEA compliance timelines (evaluations, re-evaluations, annual reviews, eligibility determinations).
• Manage caseload of ~95 students with IEPs and 504 plans across K–8.
• Coordinate IEP/504 meetings with proper notice and documentation.
• Maintain audit-ready records in IEP/student information systems.
• Serve as primary contact for families, staff, and providers on IEP/504 matters.
• Support eligibility determinations and district/state reporting.

Skills

Organizational skills

Attention to detail

Communication

Caseload management

Collaborative teamwork

Education

Illinois PEL

LBS1 endorsement

Tools

IEP management systems

Student information systems

Job description

About the Role

SchoolHouse Staffing is hiring an organized, detail-driven Special Education Case Manager (LBS1) to lead special education compliance at a partner school serving grades K–8 in Chicago, IL. This is an in-person, full-time role for a licensed professional who thrives on systems, deadlines, and getting the details right for every student.

As Case Manager, you'll own the school's IDEA compliance — making sure every timeline is met and every plan is current — while managing a caseload of approximately 95 students with IEPs and Section 504 plans across grades K–8. You'll be the central point of coordination between teachers, related-service providers, families, and administrators. If you're the person who keeps everyone on track and never lets a deadline slip, this role is built for you.

What You'll Do

• Own overall special education compliance for the school, ensuring all IDEA timelines — evaluations, re-evaluations, annual reviews, and eligibility determinations — are met on schedule.
• Manage a caseload of approximately 95 students with IEPs and Section 504 plans across grades K–8.
• Coordinate, schedule, and facilitate IEP and 504 meetings, ensuring proper notice, participation, and documentation.
• Maintain accurate, audit-ready records and documentation in the school's IEP/student information systems.
• Track compliance timelines proactively, flagging upcoming deadlines to teachers, providers, and administrators before they come due.
• Serve as the primary point of contact for families, staff, and related-service providers on IEP and 504 matters.
• Support eligibility determinations and re-evaluations in compliance with IDEA, Section 504, and Illinois state requirements.
• Collaborate with teachers and related-service providers to ensure services are delivered as written in each plan.
• Prepare for and support district/state reporting and special education compliance audits.

What You'll Need (Required)

• Illinois Professional Educator License (PEL) — required.
• LBS1 (Learning Behavior Specialist 1) endorsement — required.
• Strong working knowledge of IDEA, Section 504, and Illinois special education compliance and timelines.
• Exceptional organization, attention to detail, and ability to manage a high-volume caseload under deadline.
• Ability to work in person, full-time (40 hours/week) at a Chicago-area campus.
• Excellent communication and coordination skills with students, families, colleagues, and administrators.

Nice to Have (Preferred)

• Prior special education case management or IEP/504 coordination experience.
• Experience facilitating IEP meetings and managing eligibility/re-evaluation processes.
• Proficiency with IEP management and student information systems.
• Experience across K–8 grade levels.
• Bilingual (English/Spanish) a plus.

Why You'll Want to Join Us

• A leadership-level role central to the school's special education program and student outcomes.
• Ownership and autonomy — you run the compliance engine for the whole school.
• A collaborative environment with teachers, related-service providers, and administrators who rely on and support you.
• Full-time stability with a clear, defined scope and the backing to do it well.