Case maintenance Clerk I

Seminole County Clerk of the Circuit Court and Comptroller; Sanford (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

Seminole County Clerk of the Circuit Court and Comptroller is seeking a Deputy Clerk I to input traffic citations, criminal cases, and related information into the case management system under the Case Maintenance Team Leader. You will set court events, docket and update dispositions for criminal and traffic matters.

The role requires a high school diploma or GED, 35 CWPM typing, and a valid Florida driver’s license, with non-exempt overtime as needed.

Qualifications

• High school diploma or GED required.
• Must type 35 CWPM.
• Valid Florida driver’s license required.
• Equivalents may be substituted with education/experience as approved.

Responsibilities

• Input data into case management database for traffic, criminal, and related matters.
• Set court events, docketing, updates to dispositions, and assign judges as needed.
• Open and process mail, assign case numbers, verify statutes.
• Monitor calendar and generate reports; distribute to relevant parties.
• Answer phones and route inquiries; perform other similar duties as needed.
• Attach images to entries and process electronic images.

Skills

Typing 35 CWPM

Office procedures

Attention to detail

Customer service

Teamwork

Education

High school diploma or GED

Florida driver’s license

Tools

Case management software

Data entry systems

Job description

Under the direction of the Case Maintenance Team Leader, the Deputy Clerk I is responsible for the inputting of traffic citations, criminal cases and other related information into computer database. This position is classified as non-exempt from the overtime provisions of the Fair Labor Standards Act.

• Inputs detailed data into case management database, including traffic citations, system update and docketing information. Sets court events, ticklers, and updates disposition of cases for both criminal and traffic.
• Opens, sorts, and clocks in citations and other mail. Assigns case number, verifies statute numbers, and assigns Judges as appropriate.
• Monitors calendar and orders various reports/forms accordingly; distributes reports to appropriate party or agency.
• Assist in answering phones; takes messages and/or refers parties to correct agency when necessary.
• Performs other duties of a similar nature/level.
• Attaches images to entries and accepts / processes electronic images.

• High school diploma or its equivalent (G.E.D.)
• Must be able to type 35CWPM
• Valid Florida Driver's license
  An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above may be substituted.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of general office procedures.
• Skill in taking initiative to complete assignments.
• Skill in organizing and prioritizing work.
• Skill in the operation of computer software and hardware sufficient to enter, retrieve, and manipulate data.
• Skill in active listening.
• Skill in detail oriented work.
• Skill in recognizing and diffusing dissatisfied customers.
• Ability to fully train in all areas of the department, including Civil and Criminal.
• Ability to fluently read, interpret, speak, write, and understand the English languageincluding use of proper spelling and punctuation.
• Ability to interact professionally and maintain effective working relationships with superiors, coworkers, customers, and others.
• Ability to maintain composure under pressure.
• Ability to work effectively in a team setting.
• Ability to maintain a positive demeanor.
• Ability to follow directions
• Ability to reliably fulfill employment obligations.
• Ability to fluently speak the Spanish language helpful but not required.
• Ability to adapt to changing priorities.
• Ability to make decisions.

PHYSICAL ACTIVITIES:

• Manual dexterity, Hearing, Talking, Repetitive motions.

PHYSICAL REQUIREMENTS:

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

VISUAL ACUITY:

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.