Case Coordinator (Legal Secretary)

TEKsystems; Los Angeles (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

An established industry player seeks an enthusiastic individual with strong communication skills for a hybrid role in Los Angeles. This position involves crucial responsibilities such as analyzing arbitration pleadings, managing electronic files, and coordinating hearings. The ideal candidate will have a degree and law office experience, with a focus on project coordination and legal support. This role offers a dynamic work environment where you can contribute to meaningful dispute resolution processes while enjoying a range of benefits, including medical and transportation perks. Join a company committed to diversity and equal opportunity!

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k)

Life insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program (EAP)

Paid Time Off (PTO)

Qualifications

• Degree required, law office experience preferred.
• Enthusiastic communicator with project coordination skills.

Responsibilities

• Analyze arbitration pleadings and appoint arbitrators.
• Manage electronic files and schedule conferences.
• Coordinate hearings and maintain files.

Skills

Project coordination

Administrative skills

Legal support

Legal administrative support

Education

Degree in relevant field

Job description

Description

Looking for someone who is enthusiastic and a great communicator. The candidate should have a degree, law office experience, and be willing to work in the office at least twice a week. Interest in dispute resolution is a plus but not required.

Essential Job Functions

1. Analyze arbitration pleadings.
2. Appoint arbitrators to cases.
3. Manage electronic files.
4. Discuss administrative procedures with counsel and arbitrators.
5. Schedule conference calls and meeting rooms.

This position involves appointing arbitrators, scheduling and rescheduling conferences and hearings, and performing tasks such as generating memos, electronic filing, and setting up hearing rooms. It requires proficiency in assigned roles, ability to prioritize, handle routine and complex matters, and work under supervision.

Additional Responsibilities

• Generate, mail, and publish memos to the ODR Portal.
• Manage arbitrator lists, document changes, and contact arbitrators.
• Coordinate and notify parties of hearings.
• Reschedule hearings as needed.
• Maintain electronic and physical files.
• Input case notes and hearing dates.
• Reserve hearing locations and prepare hearing rooms.
• Handle recording requests and digital recordings.
• Answer questions from parties and arbitrators.
• Process emails, faxes, arbitrator oaths, and expense reports.
• Assist in forming arbitration panels, review arbitrator information for conflicts.
• Review vendor invoices for submission to Finance.

Skills & Qualifications

Project coordination, administrative skills, legal support, legal administrative support.

Additional Requirements

This role requires going into the LA office twice a week. Parking costs around $25/day.

Position Details

• Experience Level: Intermediate
• Pay Range: $25.00 - $32.00/hr
• Location: Los Angeles, CA (hybrid)
• Application Deadline: May 12, 2025

Benefits

Includes medical, dental, vision, 401(k), life insurance, disability, HSA, transportation benefits, EAP, PTO, and more. Eligibility depends on employment status and classification.

About TEKsystems

Leading provider of business and technology services, working with Fortune 500 companies globally. Committed to diversity and equal opportunity.