Legal Secretary

Vedder Price; Los Angeles (CA); On-site; USD 65,000 - 93,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Secretary to provide essential support to attorneys and paralegals in their Los Angeles office. This role involves preparing legal documents, managing travel arrangements, and ensuring efficient client service. The ideal candidate will possess strong organizational skills, a solid understanding of legal terminology, and the ability to thrive in a fast-paced environment. Join a team that values dedication and offers a comprehensive benefits package, including competitive salary, health plans, and professional development opportunities.

Benefits

Competitive Salary

Bonus Program

Retirement Planning

Health and Wellness Programs

Paid Time Off

Professional Development Opportunities

Employee Recognition Programs

Hybrid Work Model

Employee Discount Program

Fitness Center Discounts

Qualifications

• 3+ years of legal secretarial experience in a law firm environment.
• Ability to manage multiple tasks and meet strict deadlines.

Responsibilities

• Prepare and revise a variety of legal documents.
• Manage travel arrangements and client billing.

Skills

Legal Document Preparation

Communication Skills

Organizational Skills

Time Management

Problem Solving

Education

Bachelor's Degree

Tools

Microsoft Word

Adobe

Excel

Job description

Join to apply for the Legal Secretary role at Vedder Price

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Join to apply for the Legal Secretary role at Vedder Price

Vedder Price's Los Angeles office is seeking a Global Transportation Finance Secretary. The GTF Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.

As a GTF Legal Secretary, your duties will include but not be limited to:

• Prepare and revise, format and finalize a wide variety of legal documents
• Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
  
  

Skills & Competencies:

• Experience as a corporate / finance secretary working with complicated documents
• Knowledge of corporate transactional and closing processes
• Knowledge of legal terminology
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Personable, professional, detailed-oriented and a problem solver
• Able to prioritize tasks in a high-pressure environment
• Strong organizational skills combined with the ability to work independently and be resourceful with problem solving
  
  

Qualifications & Required Experience:

• Bachelor’s degree preferred
• Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys required
• Position also requires the ability to work under pressure to meet strict deadlines
  
  

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Proficient in Word
• Adobe
• Excel
  
  

Compensation Range: $65,000/yr. to $93,000/yr.

At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.
  
  

Join Vedder Price and be part of a team that values hard work and dedication!

Equal Employment Opportunity:

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice and Legal Services

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