Carlin - Industrial Hygiene Administrative Assistant

Nevada Gold Mines; Elko (NV); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Bonuses

Stock purchase plans

Job summary

Nevada Gold Mines is seeking an Administrative Assistant to support the Carlin Industrial Hygiene department, reporting to the Carlin Surface Industrial Hygiene General Supervisor. The role provides clerical support and coordinates schedules for the IH team.

The ideal candidate will have at least two years of clerical experience, strong MS Office skills, and the ability to handle confidential information. You’ll collaborate with cross-functional teams to improve processes and ensure smooth

Qualifications

• Two (2) years of clerical/secretarial experience preferred.
• Excellent customer service skills with internal and external stakeholders.
• Ability to handle confidential information with discretion.
• Advanced knowledge of MS Office; Oracle/SAP or similar ERP experience.
• Strong time management to handle a heavy workload.

Responsibilities

• Under limited supervision, perform administrative duties per department policies.
• Schedule appointments and meetings; plan events as needed.
• Liaise between leadership and employees for coordination.
• Auditing, uploading documentation, drafting reports, and data extraction.
• Scan, filing, and maintain files with strong organization.
• Prepare correspondence, edit documents, and transcribe minutes.
• Manage office supplies, quotes, payments, and invoicing.
• Support tracker management and regulatory/compliance requirements.

Skills

Customer service

Microsoft Office

Communication skills

Time management

Data entry

Office equipment

Education

High school diploma or equivalent

Tools

Microsoft Office

Oracle

SAP

Job description

Would you like to have a career with a collaborative, diverse, and dynamic mining company? We have an exciting opportunity for you!

Position Description

Our people division is growing, and we are looking for an Administrative Assistant to join the Carlin team, reporting to the Carlin Surface Industrial Hygiene General Supervisor . The successful Administrative Assistant candidate will be responsible for administrative support for the Carlin Industrial Hygiene department.

At Nevada Gold Mines, our vision is to be the world’s most valued gold mining business by finding, developing, and operating the best assets with the best people. We are committed to a safe work environment, sending every person home safe and healthy every day and leaving a sustainable legacy on our host communities.

Responsibilities

• Under limited supervision, perform a variety of administrative duties, requiring knowledge of department policies and procedures.
• Utilize peers and direct supervisor for a moderate amount of guidance.
• Serve as a liaison between leadership and employees, schedule appointments, meetings, event planning and coordination as necessary.
• Coordinate with divisional teams and the IH team to schedule meetings or events as needed.
• Auditing, uploading documentation, drafting reports, pulling system data, and other aspects of the associated applications and systems.
• Scanning, filing, and maintaining files with advanced knowledge of storage systems.
• Assist with tracker management and record retention requirements to meet regulatory and company requirements as well as support continuous improvement.
• Compose correspondence, edit documents, and transcribe meeting minutes as necessary.
• Maintain office supplies, order, obtain quotes, generate requests for payment, and invoice management.
• Perform copying, collating, binding, packaging, etc., of documents as requested by department personnel including mail/messenger/meeting preparations.
• Effective time management, trouble shooting and problem solving for assignments and project coordination as requested.
• Interact with groups and effectively express ideas.
• Continuously collaborate with subject matter experts to gain knowledge and understanding of industrial hygiene processes and systems.
• Seek out and optimizes on development opportunities.
• Perform other duties as assigned.

Qualifications

• Knowledge and skills equivalent to that gained through a minimum of two (2) years clerical/secretarial experience; preferred
• Excellent front line, professional environment customer service skills with the ability to communicate and interact effectively with internal and external stakeholders required
• Ability to handle confidential information with discretion required
• Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, Power Point, Visio) Oracle, SAP, or similar ERP required
• Effective time management to organize and prioritize a heavy workload in a fast-paced, demanding environment required
• Ability to work unsupervised, and understand/follow work standards and procedures required
• Advanced experience with electronic filing systems and excellent organizational skills preferred

What We Can Offer You

• A comprehensive compensation package including bonuses benefits, and stock purchase plans where applicable
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• An Opportunity to transform Traditional Mining into the future of Digital Mining
• Opportunities to grow and learn with the industry colleagues are endless
• Access to a variety of career opportunities across Nevada Gold Mine locations
• Nevada Gold Mines is committed to creating a diverse environment and is proud to be an equal opportunity employer