Caregiver Manager

TheKey of Illinois, LLC; Park Ridge (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

TouchCare VirtualCare

Life Insurance

Health Savings Account

Flexible Spending Account

401(k) Matching

Employee Assistance Program

PTO Plan for Non-Exempt Employees

Flexible PTO Plan for Exempt Employees

Holidays and Floating Holidays

Pet Insurance

Job summary

TheKey of Illinois, LLC is seeking a Caregiver Manager to oversee caregiving services, coordinate caregiver schedules and ensure high-quality client care. You will lead caregiver supervision, onboarding, licensing compliance, and ongoing training while maintaining accurate records and effective communication with office staff.

The role requires strong leadership, compassion, and organizational skills to keep operations efficient and ensure top-tier care in home settings across our service area.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2 years experience in health care, elder care, social work, or related field.
• 1 year scheduling experience in health care or human services setting with online system preferred.
• Ability to multi-task and manage changing priorities under deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Train and supervise caregivers, providing guidance and support to deliver compassionate care.
• Supervise caregivers including coaching and performance improvement plans.
• Conduct evaluations and develop skills and performance.
• Match caregivers to clients based on needs, skills, and availability.
• Develop and manage caregiver schedules with coverage and timely changes.
• Coordinate with administrative staff for seamless communication and workflow.
• Ensure compliance with organizational standards and state regulations.
• Implement quality improvement initiatives based on feedback.
• Support ongoing caregiver training and licensing/compliance updates.
• Maintain caregiver records, timekeeping, and availability in systems.
• Enter client and caregiver scheduling data accurately; assist payroll processing.
• Review and approve caregiver time off requests for payroll.
• Schedule client visits per care plans and staff availability.
• Document client concerns and report trends to management.
• Educate on schedule accuracy, rates, and care notes; meet payroll and billing deadlines.
• Meet retention guidelines and develop retention improvement plans.
• Support workers' compensation claims from start to finish with timely processing.
• Collaborate with Workers' Compensation team to ensure compliance.
• Comply with health and safety regulations; provide after-hours support as needed.

Skills

Leadership

Scheduling

Coaching

Compliance

Communication

Organization

Training

Education

Bachelor’s degree or equivalent experience

Tools

Online scheduling system

Job description

For nearly 20 years, TheKey has helped clients achieve successful long-term aging at home with comprehensive, concierge-based care. Ensuring the dignity, safety, and independence of its clients, TheKey is committed to changing how the world lives and ages at home. Employee-teams get the training, resources, and support they need to deliver an exceptional care experience for clients and their families. Founded in Silicon Valley, TheKey has grown from a single location to service coverage throughout North America enabling clients to live life on their own terms, in their own homes.

The Caregiver Manager will play a pivotal role in overseeing and coordinating caregiving services within TheKey. This role will manage and support caregivers, ensuring the delivery of high-quality care to clients.

This role will coordinate the daily schedules of assigned caregivers and clients. Ensuring that the caregiver experience is supported, including caregiver inquiries and concerns, onboarding, compliance, and ongoing training. This role will ensure that all shifts are staffed accurately, and appropriately and will work to drive high-quality service to our caregivers and the clients they support. This role requires strong leadership, compassion, and excellent organizational skills to maintain efficient operations and uphold standards of care.

Essential Duties and Responsibilities:

• Train and supervise caregivers, providing guidance, mentorship, and support to ensure they deliver compassionate and effective care to clients.
• Provide supervision to the caregivers, including coaching, counseling, and corrective action, ensuring the caregivers are fully prepared for assigned duties
• Conduct performance evaluations, offer feedback, and implement development plans to enhance caregiver skills and performance.
• Ensure that caregivers are matched appropriately with clients based on the needs of the client, the caregivers' skills, experience, and availability.
• Develop and manage caregiver schedules, ensuring adequate coverage for all clients and responding promptly to changes or emergencies.
• Coordinate with administrative staff to facilitate seamless communication and efficient workflow between caregivers and the office.
• Conduct regular assessments of care services to ensure compliance with established organizational standards and state regulations.
• Implement quality improvement initiatives based on feedback and evaluation results to enhance the quality of care provided.
• Support and facilitate ongoing training for caregivers to enhance their skills.
• Ensure caregivers are up to date in their licensing and compliance.
• Serve as point of contact for caregivers in communications and/or troubleshooting when trying to resource assistance from benefits, payroll, and corporate human resources.
• Maintain accurate records ensuring that caregiver profiles, timekeeping, and availability are kept up to date.
• Responsible for properly entering client and caregiver scheduling information into appropriate systems and updating as necessary.
• Review caregiver payroll, including timekeeping, time off requests and approve daily/weekly for payroll processing.
• Schedule client visits according to care plans and staff availability.
• Document incoming concerns from clients and report to management as applicable; identify trends and offer suggestions to improve the overall effectiveness of Caregivers.
• Understand client and caregiver schedules including educating on the importance of accuracy in schedules, rates, personnel, and care notes, meeting payroll and billing deadlines.
• Meet caregiver retention guidelines, and develop and implement retention improvement plans.
• Support workers' compensation claims from start to finish, ensuring timely and accurate processing.
• Work closely with our Workers' Compensation team to ensure compliance with all workers' compensation laws and regulations.
• Comply with all relevant health and safety regulations to maintain a secure workplace for all staff.
• On-call and after-hours support as needed
• Additional duties as assigned

Required Skills, Education, and Certifications:

• Bachelor’s degree in a related field or the equivalent experience.
• Two (2) years experience in health care, elder care, social work, or related industry
• One (1) year of scheduling experience in a health care or human services setting using an online scheduling system is preferred
• Ability to multi-task, work under pressure with changing priorities and stated deadlines, and effectively handle a heavy workload
• Ability to effectively communicate, both orally and in writing, with clinical and non-clinical personnel
• Computer proficiency and ability to document timely and accurate notes in the system

Physical Requirements:

• Ability to travel approximately up to 10% of the time
• Ability to lift and carry up to 15-20 pounds
• Ability to sit, stand, and walk for prolonged periods of time throughout the workday
• Ability to use standard office equipment

The information contained here is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Reasonable accommodations may be made to assist qualified disabled persons to perform the essential functions of the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Benefits for full time employees

• Medical/Dental/Vision Insurance
• TouchCare VirtualCare
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• 401(k) Matching
• Employee Assistance Program
• PTO Plan for Non-Exempt Employees
• Flexible PTO Plan for Exempt Employees
• Holidays and Floating Holidays
• Pet Insurance

TheKey is an equal opportunity employer. TheKey prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

California Residents Only:

In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. If an applicant has been convicted of a non-exemptible crime, and in compliance with all applicable state and local laws, their conditional offer will be rescinded.

TheKey is the comprehensive care solution for seniors who wish to age well in their home. The company offers concierge-level care management and dependable in-home assistance to seniors across over 150 locations throughout North America. A mission-driven organization, the Company’s dedicated experts proudly assist thousands of clients in optimizing their quality of life as they “age in place” in the comfort of their homes. The holistic approach to care is based on the lifestyles of the longest-living people in the world and promotes a healthy mind, body, and spirit. TheKey prides itself on its people and is seeking exceptional talent to join our team. TheKey continues to expand its reach in helping more families with all they need to allow their aging loved ones to live well at home. Building upon a legacy of excellent customer service, innovation and great people, TheKey is just getting started on the impact the organization can make on the community.