Career Services Graduate Assistant

Stubblefield Institute; Shepherdstown (WV); On-site; USD 21,000 - 28,000; Full time

Job summary

Stubblefield Institute is seeking a Graduate Assistant in Career Services to support career education, employer engagement, and student-facing programs. This hands-on role provides professional experience in higher education and post-graduate readiness for a graduate student.

The GA will assist with planning career programs, support students with résumés and job-search tools, coordinate events, and help manage communications and data reporting.

Qualifications

• Enrollment in a graduate degree program in higher education, student affairs, counseling, business, communications, or related field.
• Strong written and oral communication skills.
• Demonstrated organizational skills and attention to detail.
• Ability to work independently while also contributing effectively as part of a team.
• Proficiency with standard office software (e.g. Microsoft Office, Google Workspace).

Responsibilities

• Assist with the planning, coordination, and delivery of career programs, workshops, and events (e.g., career fairs, employer panels, classroom presentations).
• Provide front-line support for students seeking career-related information, including résumé resources, internship and job search tools, and career platforms.
• Support employer engagement efforts, including communication, event logistics, and data tracking.
• Assist with creation and management of marketing and communication materials (email campaigns, flyers, social media content, website updates).
• Collect, analyze, and report data related to student engagement, employer participation, and program outcomes.
• Collaborate with campus partners, faculty, and staff to support career development initiatives.
• Provide backup support to the Academic Advising team by assisting with student walk-ins as needed.
• Perform additional administrative and special project responsibilities as assigned.

Skills

Communication skills

Organizational skills

Independent work

Team collaboration

Written and verbal communication

Education

Graduate degree program enrollment

Tools

Microsoft Office

Google Workspace

Job description

The Graduate Assistant (GA) in Career Services supports the mission of the Office of Career Services by assisting with career education, employer engagement, and student-facing programs that promote student achievement and post-graduate readiness. This position provides hands-on professional experience for a graduate student interested in higher education, career development, or related fields.

Key Responsibilities

• Assist with the planning, coordination, and delivery of career programs, workshops, and events (e.g., career fairs, employer panels, classroom presentations).
• Provide front-line support for students seeking career-related information, including résumé resources, internship and job search tools, and career platforms.
• Support employer engagement efforts, including communication, event logistics, and data tracking.
• Assist with creation and management of marketing and communication materials (email campaigns, flyers, social media content, website updates).
• Collect, analyze, and report data related to student engagement, employer participation, and program outcomes.
• Collaborate with campus partners, faculty, and staff to support career development initiatives.
• Provide backup support to the Academic Advising team by assisting with student walk-ins as needed.
• Perform additional administrative and special project responsibilities as assigned.

Minimum Qualifications

• Enrollment in a graduate degree program in higher education, student affairs, counseling, business, communications, or related field.
• Strong written and oral communication skills.
• Demonstrated organizational skills and attention to detail.
• Ability to work independently while also contributing effectively as part of a team.
• Proficiency with standard office software (e.g. Microsoft Office, Google Workspace).

Preferred Qualifications

• Prior experience in career services, higher education, employer relations, or event planning.
• Familiarity with career management platforms (e.g., Handshake or similar systems).
• Experience with social media, design tools, or data reporting.

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Transcripts
• Letter of Recommendation

VISIT 301 N KING ST, SHEPHERDSTOWN, WV 25443

MAIL P.O. BOX 5000, SHEPHERDSTOWN, WV 25443