Care Navigator

Ramey-Estep / Re-group; Crestview Hills (KY); Hybrid; USD 25,000 - 36,000; Full time

Job summary

Ramey-Estep / Re-group is seeking a Care Navigator to serve as a central contact for behavioral health, primary care, and community-based services in a hybrid in-person and telehealth setting.

You will coordinate with clinicians, case managers, and community partners to remove barriers, support recovery, and ensure timely access to services, with an emphasis on person-centered planning and HIPAA-compliant documentation.

Qualifications

• Knowledge of community resources, health systems, and behavioral health navigation is required.
• Experience in behavioral health, case management, or community navigation is strongly preferred.

Responsibilities

• Welcome and support clients in-person, via phone, or telehealth.
• Conduct initial screenings to determine eligibility and service needs.
• Complete intake forms, consent, and release documents (HIPAA/42 CFR Part 2 compliant).
• Educate clients on available services, rights, grievance procedures, and community resources.
• Connect clients to behavioral health, primary care, and community support services.
• Track and follow up on referrals to ensure successful connection.
• Help clients overcome barriers such as transportation, housing, employment, insurance, or documentation.
• Collaborate with clinical and case management teams on individualized care plans.
• Maintain consistent contact with clients through calls, virtual check-ins, and in-person visits.
• Support clients in setting and achieving personal goals.
• Monitor client progress, identify unmet needs, and elevate risks to the care team.
• Participate in treatment team meetings, case reviews, and care planning discussions.
• Participate in community outreach events and rotating crisis/on-call support as directed by supervisor(s).
• Respond to urgent client needs in coordination with crisis and clinical teams.
• Assist in safety planning, Psychiatric Advance Directives (PADs), and connection to stabilization resources.
• Support transitions and discharges, ensuring continuity of care and follow-up.
• Document client interactions, progress notes, referrals, and care plan updates in the EHR.
• Track outcomes using agency-approved tools (PHQ-9, GAD-7, CANS, etc.).
• Assist with data collection for Continuous Quality Improvement (CQI) and program reporting.
• Provide in-person support for high-need clients, intakes, and community events.
• Conduct telehealth check-ins and administrative follow-up remotely.
• Adapt flexibly between fieldwork and virtual tasks to meet client and program needs.
• Performs other duties as assigned.

Skills

Behavioral health navigation

Community resources knowledge

Leadership

Organizational skills

Communication

Conflict resolution

Telehealth platforms

Microsoft Word

Microsoft Excel

PowerPoint

English proficiency

Education

High School Diploma or equivalent

Associate’s or Bachelor’s Degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Care Navigator is a central point of contact for individuals accessing behavioral health, primary care, and community support services through Ramey-Estep/Re-group. This hybrid role combines in-person engagement with remote telehealth and administrative support to ensure clients receive timely, person-centered care. The Care Navigator works closely with clinicians, case managers, and community partners to reduce barriers, coordinate services, and promote recovery, wellness, and long-term stability in alignment with Certified Community Behavioral Health Clinic (CCBHC) standards.

Organizational duties & responsibilities:

1. The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients.
2. Supports the mission, vision, and values of RE. Facilitates and adheres to the agency’s code of ethics, policies, and procedures.
3. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies.
4. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties: individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff.
5. Exhibits effective communication skills, including proper use of agency communication systems.
6. Participates in appropriate professional development programs to attain and maintain competency.
7. Effectively manages financial and physical resources to achieve the mission of RE.
8. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE.

Essential Duties and Responsibilities:

1. Welcome and support clients in-person, via phone, or telehealth.
2. Conduct initial screenings to determine eligibility and service needs.
3. Complete intake forms, consent, and release documents (HIPAA/42 CFR Part 2 compliant).
4. Educate clients on available services, rights, grievance procedures, and community resources.
5. Connect clients to behavioral health, primary care, and community support services.
6. Track and follow up on referrals to ensure successful connection.
7. Help clients overcome barriers such as transportation, housing, employment, insurance, or documentation.
8. Collaborate with clinical and case management teams on individualized care plans.
9. Maintain consistent contact with clients through calls, virtual check-ins, and in-person visits.
10. Support clients in setting and achieving personal goals.
11. Monitor client progress, identify unmet needs, and elevate risks to the care team.
12. Participate in treatment team meetings, case reviews, and care planning discussions.
13. Participate in community outreach events and rotating crisis/on-call support as directed by supervisor(s).
14. Respond to urgent client needs in coordination with crisis and clinical teams.
15. Assist in safety planning, Psychiatric Advance Directives (PADs), and connection to stabilization resources.
16. Support transitions and discharges, ensuring continuity of care and follow-up.
17. Document client interactions, progress notes, referrals, and care plan updates in the EHR.
18. Track outcomes using agency-approved tools (PHQ-9, GAD-7, CANS, etc.).
19. Assist with data collection for Continuous Quality Improvement (CQI) and program reporting.
20. Provide in-person support for high-need clients, intakes, and community events.
21. Conduct telehealth check-ins and administrative follow-up remotely.
22. Adapt flexibly between fieldwork and virtual tasks to meet client and program needs.
23. Performs other duties as assigned.

Working conditions/environment:

1. Schedule is typically Monday – Friday, day shift.
2. Holidays, weekends, and extra hours may occasionally be required.
3. A fast-paced environment with the need for quick decisions to deal with any crisis that may arise.
4. This position is based onan office,community, and remote responsibilities model with extensive computer usage.
5. Occasionalregional travel to meet clients and attend partner meetings.
6. Maintains a positive, professional attitude, contributing to a supportive work environment.

minimum job requirements:

Education:

• A High School Diploma or equivalent is required.
• An Associate’s or Bachelor’s Degree in healthcare, social services, or a related field from an accredited school/university is preferred.

Experience:

• Knowledge of community resources, health systems, and behavioral health navigation is required.
• Experience in behavioral health, case management, or community navigation is strongly preferred.

Specific Skills and

requirements:

• Must be at least 21 years of age.
• Must have strong leadership and organizational skills.
• Must maintain a valid Driver’s License and insurability.
• Must have excellent communication and conflict-resolution skills.
• Technical requirements include proficiency with telehealth platforms, Microsoft Word, Excel, PowerPoint, and any other applications the organization or regulatory agencies use.
• Ability to understand and relate to the needs of clients from diverse backgrounds.
• Ability to read, write and converse in English.
• Successful completion of a pre-employment drug screen.
• Successful completion of a background screening.
• Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation.

Specialized Licenses or training:

• Successful completion of Excellent Foundations.
• Maintain 40 hours of annual training.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, talk, hear, and smell. The employee frequently is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, and climb stairs. The employee is occasionally required to climb, balance, or run. The employee must frequently lift and/or move up to 20 pounds or more. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision.

Supervisory Requirements:

N/A

This position is eligible for our full-time employee benefit package, which offers a generous 401(k) program with immediate vesting with dollar-for-dollar matching up to 6%, paid leave, health/dental/vision, and other competitive benefits!

The rate of pay for this position starts at $22.00/hour.