Care Coordinator Specialist, Full-time

Dartmouth Health; Hartford (VT); On-site; USD 49,000 - 75,000; Full time

Benefits offered by this job

Employee Referral Bonuses

Clinical CEUs

Online LinkedIn Learning

Generous paid time off and holidays

Extensive health, dental, and life保险

Job summary

Dartmouth Health Home Care is seeking a Care Coordination Specialist to join the day-shift team. The role serves as the operations hub, guiding referrals from receipt to start of care, coordinating orders, authorizations, scheduling, and documentation to ensure seamless patient experiences.

You will partner with patients, families, pharmacies, providers and the care team, maintaining clear communication, accurate records, and compliance with home health requirements.

Qualifications

• Bachelor’s degree preferred; each year of approved education may substitute for experience.
• Three to four years of experience in home health coordination or a related role preferred.
• Ability to work in a fast-paced, multidisciplinary environment with competing priorities.
• Strong communication and organizational skills; attention to detail.

Responsibilities

• Leads end-to-end referral process with orders, documentation, and authorizations to SOC.
• Maintains ongoing communication with patients, families, pharmacies, providers, and the care team.
• Manages SOC paperwork and records to ensure regulatory and home health compliance.
• Coordinates scheduling with PODs and manages provider calendars for efficiency.
• Collaborates with audit and compliance to identify gaps and support corrective actions.
• Manages referral queues and documentation accuracy while educating patients and families.
• Focuses on high-quality, service-oriented interactions and exceptional customer experience.

Skills

Communication

Organization

Multitasking

Attention to detail

Education

Bachelor’s degree preferred

Tools

Electronic Health Records

Referral Management Systems

General Computer Applications

Job description

Overview

Care Coordination Specialist

Full-time, days

Why work as a Care Coordination Specialist at the Dartmouth Health Home Care?

• You experience satisfying and challenging work that makes a difference, every day.

• You really get to know your patients and become an integral part of their care team.

• You are provided broad independence but are also part of a cohesive interdisciplinary team.

• You get to be an important part of the community where you live.

• You have a work/life balance that can match the flexibility you need.

Benefits include:

• Employee Referral Bonuses

• Clinical CEUs

• Online LinkedIn Learning

• Generous paid time off and holidays

• Extensive health, dental, and lifestyle benefits that come with being part of the renowned Dartmouth Health system

Locations:

• Upper Valley and surrounding areas

Dartmouth Health Home Carecovers more than 70 towns delivering superior nursing, rehabilitation, hospice, and personal care services with proven effectiveness, integrity, and compassion. Our only goal is to help the people in our communities. When you join the Dartmouth Health Home Care, you’ll become part of a dedicated team delivering outstanding home health and hospice services that enrich the lives of the people we serve.

We would love to meet you and tell you more about this engaging and fulfilling part of our healthcare delivery system. Our Hiring Managers can explain the different roles, our service area, the unique aspects of home and hospice care, and the many benefits we can offer your career and personal life.

Responsibilities

The Care Coordination Specialist is a key contributor within the Home Healthcare Care Coordination model, ensuring that each referral moves efficiently from receipt to a completed start of care (SOC). This role drives throughput by coordinating all referral components—orders, documentation, authorizations, scheduling, and communication—serving as the operational hub between sales, intake, scheduling, and clinical teams. The Care Coordination Specialist uses critical thinking, prioritization, and communication expertise to deliver a seamless experience for patients, families, and referring partners. This position operates as a care logistics specialist, ensuring readiness, accuracy, and timely activation of services rather than functioning as a transactional data processor.

• Leads the end-to-end referral process by obtaining necessary orders, documentation, authorizations, and ensuring each referral progresses efficiently into a start of care (SOC).

• Develops and maintains ongoing communication with patients, families, pharmacies, providers, and the care team to ensure timely responses and coordinated care.

• Manages all SOC paperwork, documentation, and recordkeeping to maintain full regulatory and home health compliance.

• Champions the scheduling workflow by coordinating with PODs according to the POD charter, managing provider calendars, and adjusting schedules to optimize patient care and provider efficiency.

• Collaborates with audit and compliance teams, identifying gaps, resolving exceptions, and supporting corrective actions as needed.

• Manages operational workflows, referral queues, and documentation accuracy while providing education and guidance to patients and families throughout the coordination process.

• Ensures high-quality, service-oriented interactions with families, referral sources, and partners, focusing on referral conversion, readiness, and an exceptional customer experience.

This job description is not meant to be exhaustive and may be modified as needed. Employees may be assigned other related duties to meet organizational needs.

Qualifications

REQUIRED QUALIFICATIONS

• Bachelor’s degree preferred; each year of approved experience may be substituted for one year of education.

• Three to four years of experience in a home health agency, healthcare coordination, or a related role preferred. Each year of approved formal education may be substituted for one year of work experience.

• Demonstrated ability to work in a fast-paced, multidisciplinary environment with competing priorities.

• Excellent communication skills for interacting with patients, families, referral partners, and clinical teams.

• Strong organizational and multitasking abilities with high attention to detail.

• Proficiency with electronic health records, referral management systems, and general computer applications.

PREFERRED QUALIFICATIONS

• Scheduling experience strongly preferred.

Required Licensure/Certifications

• None

• Area of Interest:Secretarial/Clerical/Administrative

• Pay Range:$48,651.20/Yr. - $75,420.80/Yr. (Based on 40 hours per week, otherwise pro rata)

• FTE/Hours per pay period:1.00 - 1.00 - 40 hrs/week

• Shift:Day

• Job ID:41965

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more:Benefits | Dartmouth Health Home Care Careers

Dartmouth Health is an Equal Opportunity and Affimative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy-related conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local law.

Dartmouth Health provides reasonable accommodations to qualified individuals with disabilities and to applicants and employees with sincerely held religious beliefs in accordance with applicable law. Applicants who require an accommodation during the application or interview process may [e-mail] assistance.

Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.