Care Coordinator - NYC

Atria Health and Research Institute; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Flexible Time Off

401k with 4% match

CME opportunities

Fitness Perks

Job summary

Atria Health and Research Institute in New York City is seeking a Care Coordinator to streamline member scheduling, referrals, and administrative support for our clinical team. You will work closely with physicians, hospitality, and membership staff, maintain EMR records with confidentiality, and ensure timely, thoughtful care that enhances the member experience in a fast-moving environment.

We value accuracy, professionalism, and proactive communication, and offer comprehensive health benefits,

Qualifications

• Bachelor’s degree required.
• 5+ years customer service experience in clinical, hospitality, or membership role.
• Experience with health information management/EMR is preferred but not required.
• Knowledge of HIPAA privacy & security is preferred but not required.

Responsibilities

• Schedule appointments, referrals, and other interactions for clinical staff and membership teams.
• Support physicians and specialists and coordinate their panels.
• Collaborate with Care Coordination, Hospitality, Membership, and Clinical Operations teams to deliver integrated care.
• Provide administrative support: phones, meetings, calendars, and conference calls.
• Maintain and update backend administrative systems and ensure accurate communication.
• Assist with obtaining medical records and follow-up notes from external practices.

Skills

Customer service

Communication

Detail oriented

Adaptability

Education

Bachelor’s degree

Tools

Zendesk

Spruce

Slack

EMR

Job description

About Atria The Atria Health Institute is a membership-based primary and specialty health care practice with a focus on prevention and longevity. We bring together a multidisciplinary team of renowned physicians to provide proactive, preventive, and precision-based care for Atria members and their families. All care, including primary care, advanced screening and diagnostics, urgent care, specialty care, 24/7 home visits, and imaging is included in members’ annual fee.

About Atria The Atria Health Institute is a membership-based primary and specialty health care practice with a focus on prevention and longevity. We bring together a multidisciplinary team of renowned physicians to provide proactive, preventive, and precision-based care for Atria members and their families. All care, including primary care, advanced screening and diagnostics, urgent care, specialty care, 24/7 home visits, and imaging is included in members’ annual fee. Our mission is to make healthspan and lifespan equal for all by translating science into medicine in real-time, all while bringing humanity back into health care. Delivering such robust, personalized, and preventive health care is complex and requires a team-wide dedication to excellence. We successfully opened our flagship Institute in New York in 2022, expanded to South Florida in 2024, and will be bringing the Atria experience to the West Coast with the launch of our Los Angeles Institute in late spring 2026.

About This Role This is an extraordinary opportunity to join our flagship NYC team as a Care Coordinator. You will use your superior administrative and customer service skills to support the best possible experience for our members and redefine the standard in care coordination. We are seeking organized, thoughtful, people-obsessed problem solvers to work alongside our world-class clinical team. Our ideal candidate doesn't just coordinate visits; they design immaculate health care experiences. You understand that for our members, peace of mind is the greatest luxury, and your job is to protect it. You are the "calm in the storm" for our members and the "engine" that drives their care forward. You are committed to excellence, high standards, and collegiality. You are versatile, flexible and self-motivated. You get the details right. You demonstrate excellent customer service and interpersonal skills with our members, potential members, and colleagues. You are able to work in a fast-paced environment where quick responses are expected and valued by members. You have experience with and a belief in the importance of customer service as a foundational aspect of business success—you enjoy going the extra mile to make things right and people supremely happy.

What You’ll Do

• Serve as the primary point of contact for member scheduling and administrative needs. Accurately and efficiently schedule appointments, referrals, and other interactions for clinical staff and membership teams.
• Directly support physicians and specialists and manage coordination of their respective panels.
• Collaborate with a larger Care Coordination team, as well as Hospitality, Membership, and Clinical Operations teams, to ensure members receive thoughtful, integrated, and streamlined care.
• Provide high-level administrative support to clinical teams including answering phones, coordinating/preparing for meetings, maintaining physician calendars, and arranging conference calls.
• Assist the clinical team in maintaining and updating backend administrative systems to ensure the loop gets closed and communicated accurately.
• Assist with procuring medical records and follow-up notes from external practices
• Utilize an EMR and other databases to provide appropriate records for clinical interactions and maintain these records with the highest degree of confidentiality
• Ensure the clinical team remains organized and on-schedule through proactive, consistent communication throughout the day.
• Become an expert of the Institute’s technology, processes, and best practices to support the clinical staff and ensure the best possible member experience
• Keep up to date on department-specific initiatives and timelines.
• Maintain a professional and courteous demeanor when interacting with internal and external stakeholders.
• Assist with after-hour and weekend coverage as needed.

Compensation $85,000 - 100,000

Requirements

• Bachelor’s degree
• 5+ years customer service experience in a clinical, hospitality, or membership role
• Passionate about accuracy, investing in customer relationships, and protecting confidential information
• Adaptability and flexibility within working in a fast-moving and dynamic environment
• Effective and professional business communication using email and phone
• Healthcare experience preferred
• Experience in Health Information Management/EMR (Electronic Medical Records) processes - preferred but not required
• Knowledge of HIPAA Privacy & Security - preferred but not required
• Experience in Zendesk, Spruce, and/or Slack - preferred but not required

Atria requires all employees conducting in person work at its NYC offices to be fully vaccinated against COVID-19 and submit proof of vaccination before their start date. If you are unable to be vaccinated for medical or protected religious reasons, you can seek a reasonable accommodation.

Atria is proud to be an equal opportunity employer. We do not discriminate against any employee or applicant on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Atria believes that diversity and inclusion among our team is critical to our success, and we seek to recruit, encourage, and retain the most talented people from a diverse candidate pool.

Benefits At Atria, we are proud to offer every member of the Atria team:
- Excellent health and wellness benefits, 100% paid by Atria effective date of hire
- Flexible Time Off
- 401k contributions and 4% match starting after 6 months
- Opportunity to participate in continuing medical education programs for maintenance of Continued Medical Education and CEUs for professional licensure
- Fitness Perks including Wellhub +
- Time to give back and make an impact in underserved communities