Care Coordination Staffing Scheduler/Coordinator BWH

Brigham and Women's Hospital; Boston (MA); Remote; USD 28,000 - 41,000; Full time

Job summary

The Brigham and Women's Hospital is seeking a Scheduling Coordinator to manage staffing across healthcare settings at 45 Francis Street, Boston. You will work with nurses, physicians and staff to ensure patient care is delivered efficiently and effectively.

This full-time role emphasizes leadership, organizational skills, and proficient use of scheduling tools and Microsoft Office. Remote work options are available while maintaining on-site collaboration.

Qualifications

• High School Diploma or Equivalent required; an Associate's Degree in Healthcare Administration preferred.
• 5+ years in scheduling or related roles.
• Customer service experience preferred.
• Microsoft Office Suite experience preferred.
• Scheduling software and data analysis knowledge beneficial.

Responsibilities

• Develops, maintains, and manages schedules for healthcare staff to ensure adequate staffing.
• Acts as primary contact for scheduling inquiries and communicates schedule changes to staff and departments.
• Ensures compliance with healthcare regulations, labor laws, and organizational policies.
• Resolves scheduling conflicts and implements contingency plans for shortages or changes.
• Uses scheduling software to manage and optimize staff schedules.
• Provides guidance on scheduling policies and practices.
• Facilitates communication between healthcare staff and management.
• Maintains accurate records of schedules and hours worked.

Skills

Leadership

Team-building

Organizational skills

Time management

Communication skills

Interpersonal skills

Scheduling software

Microsoft Office

Multitasking

Data analysis

Education

High School Diploma or Equivalent

Associate's Degree Healthcare Administration

Associate's Degree Related Field

Tools

Microsoft Office Suite

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for managing and coordinating the scheduling of healthcare professionals to ensure adequate staffing levels in various healthcare settings. This role involves working closely with healthcare providers, staff members, and other departments to ensure patient care is delivered efficiently and effectively.

Essential Functions

• Develops, maintains, and manages schedules for healthcare staff, including nurses, physicians, and support personnel, ensuring adequate staffing levels at all times, considering patient needs and staff availability.
• Serves as the primary point of contact for staff scheduling issues and inquiries by communicating schedule changes, updates, & requirements to staff and relevant departments.
• Ensures compliance with healthcare regulations, labor laws, and organizational policies.
• Addresses and resolves scheduling conflicts and issues promptly and efficiently and implements contingency plans for unexpected staffing shortages or changes.
• Utilizes scheduling software and tools to manage and optimize staff schedules.
• Provides support and guidance to staff regarding scheduling policies and practices.
• Facilitate communication between healthcare staff and management to address scheduling concerns.
• Maintains accurate and up-to-date records of staff schedules, hours worked, and other related documentation.

Qualifications

Education
High School Diploma or Equivalent required or Associate's Degree Healthcare Administration preferred or Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree? Yes

Experience
Customer service experience preferred

Microsoft office suite (word, excel, powerpoint) experience is preferred

5yrs or more of experience in scheduling, administrative support, receptionist role, or customer service position required

Knowledge, Skills and Abilities
- Strong leadership and team-building skills, with the ability to motivate and inspire others.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficiency in scheduling software and Microsoft Office Suite.
- Ability to handle multiple tasks and work in a fast-paced environment.
- Ability to collect and analyze information and to devise and develop statistical analyses and reports.

Additional Job Details

Remote Type

Remote

Work Location

45 Francis Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.