Care Coordination Staffing Scheduler/Coordinator BWH

2200 The Brigham and Women's Hospital, Inc.; Boston (MA); Remote; USD 29,000 - 41,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. in Boston is seeking a Staffing Scheduler to manage and coordinate the scheduling of healthcare professionals across multiple settings.

This role requires close collaboration with healthcare providers, staff, and departments to ensure timely, efficient patient care. You will leverage scheduling software and MS Office, maintain accurate records, and resolve scheduling issues while adhering to regulations and organizational policies.

Qualifications

• Education: High School Diploma or Equivalent required.
• Associate's Degree in Healthcare Administration preferred.
• Associate's Degree in Related Field preferred.
• Experience in scheduling, administrative support, or customer service position required (5+ years).

Responsibilities

• Develops, maintains, and manages schedules for healthcare staff across settings.
• Primary contact for scheduling issues and inquiries; communicates changes and requirements to staff and departments.
• Ensures compliance with healthcare regulations, labor laws, and policies.
• Addresses scheduling conflicts and implements contingency plans for shortages.
• Utilizes scheduling software to manage and optimize staff schedules.
• Provides guidance to staff regarding scheduling policies and practices.
• Facilitates communication between staff and management on scheduling concerns.
• Maintains accurate records of schedules, hours worked, and related documentation.

Skills

Leadership

Organizational skills

Communication

Scheduling software

Microsoft Office

Multi-tasking

Data analysis

Education

High School Diploma

Associate's Degree in Healthcare Administration preferred

Associate's Degree in Related Field preferred

Tools

Scheduling software

Microsoft Office

Job description

Site

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care.

Job Summary Summary

Responsible for managing and coordinating the scheduling of healthcare professionals to ensure adequate staffing levels in various healthcare settings. This role involves working closely with healthcare providers, staff members, and other departments to ensure patient care is delivered efficiently and effectively. Does this position require Patient Care? No

Essential Functions

• Develops, maintains, and manages schedules for healthcare staff, including nurses, physicians, and support personnel, ensuring adequate staffing levels at all times, considering patient needs and staff availability.
• Serves as the primary point of contact for staff scheduling issues and inquiries by communicating schedule changes, updates, & requirements to staff and relevant departments.
• Ensures compliance with healthcare regulations, labor laws, and organizational policies.
• Addresses and resolves scheduling conflicts and issues promptly and efficiently and implements contingency plans for unexpected staffing shortages or changes.
• Utilizes scheduling software and tools to manage and optimize staff schedules.
• Provides support and guidance to staff regarding scheduling policies and practices.
• Facilitate communication between healthcare staff and management to address scheduling concerns.
• Maintains accurate and up-to-date records of staff schedules, hours worked, and other related documentation.

Qualifications

Education High School Diploma or Equivalent required or Associate's Degree Healthcare Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? Yes Experience Customer service experience preferred Microsoft office suite (word, excel, powerpoint) experience is preferred 5yrs or more of experience in scheduling, administrative support, receptionist role, or customer service position required

Knowledge, Skills and Abilities

• Strong leadership and team-building skills, with the ability to motivate and inspire others.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in scheduling software and Microsoft Office Suite.
• Ability to handle multiple tasks and work in a fast-paced environment.
• Ability to collect and analyze information and to devise and develop statistical analyses and reports.

Additional Job Details (if applicable)

Remote Type Remote Work Location 45 Francis Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $20.84 - $29.79/Hourly Grade 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.