CARE CENTER AGENT - PART-TIME

Independence Health System; Oregon; Hybrid; USD 21,000 - 33,000; Full time

Job summary

Independence Health System seeks a Care Center Agent to serve as the first contact for patients seeking information, support, and scheduling. The role emphasizes exceptional customer service and accurate data collection, including demographic and insurance details.

Training is in-person with a fully remote option after onboarding. The position is non-exempt and requires a High School Diploma (Medical Terminology preferred) and basic computer skills.

Qualifications

• High School Diploma or equivalent required.
• Typing speed of 35 wpm is required.
• Preferred Medical Terminology background.

Responsibilities

• Schedules appointments for patients by phone using scheduling protocols.
• Maintains scheduling system for accurate records and master schedule.
• Obtains referrals, authorizations, and demographic information; verifies insurance.

Skills

Typing 35 wpm

Customer service

Phone scheduling

Time management

Education

High School Diploma or equivalent

Medical Terminology (preferred)

Tools

Scheduling system

Job description

FULLY-REMOTE OPTION UPON IN-PERSON/ONSITE TRAINING The Care Center Agent acts as the first point of contact for patients to meet their needs for information, support, and assistance byphone. The Care Center Agent is responsible for scheduling office appointments utilizing exceptional customer service skills to gain anunderstanding of the patient's needs. Responsible to obtain accurate demographic information and verify proper insurance information.Additional responsibilities may include data reporting and obtaining referrals and authorizations.

Education

Minimum : High School Diploma or equivalentPreferred : Medical Terminology

Registration/Certification/Licensure

N/A

Experience

Minimum : Proven basic computer skills and ability to type 35 words per minute.Preferred : One year experience in a switchboard, medical practice, or call center.Other Requirements :N/A

Status

Non-Exempt

Physical Requirements

The following frequency definitions apply to all Physical Requirements unless otherwise noted:Occasional : (0-1/3 of day , 0 - 2.5 hrs/day, 1 - 4 reps/hr)Frequent : (1/3 -2/3 of day , 2.5 - 5.5 hrs/day, 5 -24 reps/hr)Constant : (> 2/3rd of day , > 5.5 hrs/day, > 24 reps/hr)NOTE: An asterisk (*) indicates that the item is an essential function.

Non-Material HandlingStanding - Remaining on one's feet in an upright position remaining stationary - N/AWalking - Remaining upright on one's feet, and moving about - OCCASIONALSitting * - Body remains in a seated position - CONSTANTStooping - To bend the body downward and forward by bending the spine at the waist - N/ABending - To flex the upper body forward - N/ATwisting * - To rotate the upper body forward - OCCASIONALClimbing - To move the body in any direction on equipment or structures that do not include stairs or ladders - N/ALadders - To ascend and descend ladders - N/AStairs - To ascend and descend stairs - N/AKneeling - To move the body downwards and come to rest on both hands and both knees - N/ASquatting - To move the body downwards by bending both knees - N/ACrouching - To bend the body forward and downward by bending the spine and the legs - N/ACrawling - To move the body forward or backwards on hands and knees - N/AReaching Horizontal * - To extend the arms and hands outward, remaining under shoulder height - CONSTANTReaching Overhead - To extend the arms and hands up and out over shoulder height - OCCASIONALGrasping* - Using functional gripping of the hand to handle an object - CONSTANTFinger Manipulation * - To manipulate objects with the use of fingers - CONSTANTSeeing * - Using visual feedback to accomplish a task or activity - CONSTANTHearing* - Using sound feedback to accomplish a task or activity - CONSTANTRepetitive Upper Extremity Use* - Using the arms and/or hands continuously or more than 2/3 of the total time - CONSTANTRepetitive Lower Extremity Use - Using the legs and/or feet continuously or more than 2/3 of the total time - N/AMaterial HandlingPushing - To exert a force upon an object in order to move it in a certain direction Pushing refers to moving an object away from theperson - N/APulling - To exert a force upon an object in order to move it in a certain direction Pulling refers to moving an object towards the person- N/ALift - Floor to Waist - N/ALift - Waist to shoulder - N/ALift - Shoulder to overhead - N/ACarrying - To transport an object or article using the arms or hands (> 10 feet) - N/AEnvironmental FactorsWorking alone - OCCASIONALWorking in cramped quarters - N/AConstant interruptions - FREQUENTWorking with hands in water - N/AUse of power tools - N/AWorking on ladders/scaffolding - N/AExposure to vibration - N/AExposure to dust - N/AExposure to noise (constant) - N/AExposure to electrical energy (outlets, etc) - N/AExposure to temperature changes (heat, cold, humidity), that require special clothing - N/AExposure to slippery walking surfaces - N/AExposure to solvents, grease, oils - CONSTANTExposure to radiant energy, ie computer terminal (more than 4 hours per shift)* - CONSTANTWorking with bloodborne pathogens - N/A

Cardiovascular Energy Requirements - Physical DemandPhysical Demand Met Level Examples of similar activity intensitySedentary to Light 0 - 3.5 Light house cleaning, washing dishes, serving food, food shopping, sitting, standing, computer work.Medium 3.6 -6.3 House work (mopping, scrubbing), health club exercising, treadmill work, stretching, yoga, walk/run-play with children, aerobic class, dancing, carrying bucket/wood, auto body repair, shoveling snow, golf (carrying clubs).Heavy to Very Heavy > 6.4 Calisthenics (push up, pull up, sit up, vigorous effort), carrying groceries upstairs, shoveling coal, bailing hay, fire fighting, sawing by hand, splitting wood.As relates to this position:Sedentary to Light* - CONSTANTMedium - N/AHeavy to Very Heavy - N/AI.

Specific Job Responsibilities (Essential Functions)

1. Schedules appointments for patients by phone when they call in following medical practice scheduling protocols. Utilizes time management andcustomer service skills to facilitate phone calls with patient, staff, and others. Communicates calmly and clearly with patients aboutappointments in all circumstances.
2. Maintains scheduling system to ensure records are accurate and complete and can be used to analyze patient/staffing patterns. Confirms thatupdates (i.e., cancellations or additions) are input into the master schedule promptly. Stays up to date with system services to facilitate efficientand timely patient access.
3. Obtains referrals, authorizations, and demographic information for patients. Verifies insurance information to maximize reimbursement with allthird party payers.
4. Communicates as needed with supervisor about any patient concerns/issues related to scheduling and/or system problems.
5. Analyzes situation and responds appropriately including when to elevate call to a clinical agent and/or supervisor. Performs other duties asassigned.