Cardiovascular Surgical Scheduling Coordinator

MaineHealth; Portland (ME); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth in Portland, ME seeks a Cardiovascular Surgical Scheduling Coordinator to coordinate complex surgical cases across multiple locations and to serve as the main liaison among patients, surgeons, and care teams. This full-time, on-site role emphasizes accurate scheduling and exceptional patient experience.

The ideal candidate has two years of administrative patient service experience, strong attention to detail, and proficiency with Epic.

Qualifications

• Bachelor's degree or equivalent work experience preferred.
• Two years of administrative patient service experience required.
• Proficient computer skills required.
• Epic experience and prior coding experience are preferred.

Responsibilities

• Coordinate complex surgical scheduling across multiple locations and appointments.
• Support two cardiovascular surgeons and act as a liaison between patients, providers, clinical teams and administrative schedules.
• Guide patients through their care journey and ensure a smooth scheduling process.

Skills

Proficient computer skills

Education

Bachelor's degree or equivalent work experience preferred.

Tools

Epic experience

Coding experience

Job description

Description

Cardiovascular Surgical Scheduling Coordinator
Req#: 97298

Schedule: Monday-Friday, 8:00 AM-4:30 PM
Work Type: Full-Time, On-Site (Potential Hybrid Opportunity After One Year)

• No weekends
• no holidays
• supportive team culture
• service line celebrations and outings

Are you an organized healthcare professional who enjoys coordinating care and keeping complex schedules running smoothly? Join our Cardiovascular Service Line as a Surgical Scheduling Coordinator, where you'll support two cardiovascular surgeons and serve as a key connection between patients, providers, clinical teams,andadministrative time schedules.

In this role, you'll manage complex surgical scheduling across multiple locations, coordinate surgical cases and appointments, and help guide patients through their care journey. You'll work alongside a collaborative team of 8 surgeons, 5 advanced practice providers, and a team of registered nurses, and clinical support staffplaying an important role in delivering an exceptional patient experience.

Our ideal candidate has prior medical scheduling experience, strong attention to detail, and experience obtaining or coordinating prior authorizations. The ability to navigate multiple provider schedules, communicate effectively with patients and care teams, and thrive in a fast-paced healthcare environment will set you up for success.

If you're looking for a role that offers work-life balance, meaningful patient interaction, and the opportunity to be part of a highly specialized cardiovascular team, we'd love to hear from you.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: Bachelor's degree or equivalent work experience preferred.
2. License/Certifications: N/A
3. Experience: Two years of administrative patient service experience.
4. Additional Skills/Requirements Required: Proficient computer skills
5. Additional Skills/Requirements Preferred: Epic experience, prior coding experience.

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $21.97to $29.28 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact [e-mail]

Notice Regarding Maine Employer Surveillance Statute

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.