Cardiovascular Surgery Administrative Assistant

Mount Sinai; New York; On-site; USD 30,000 - 48,000; Full time

Job summary

Mount Sinai in New York seeks an Administrative Assistant I to support one or more leaders with routine personnel, budget and operational tasks. You’ll assist with meeting logistics, prepare documents, and maintain records while acting as a liaison between supervisor and staff.

The role requires 2–3 years in an administrative or medical office setting, an associate degree (or HS/GED with relevant experience), and strong organizational skills to help keep the department running smoothly.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelor's Degree preferred).
• 2-3 years administrative or medical office experience required

Responsibilities

• Serves as intermediary between supervisor and staff by transmitting requests and instructions.
• Assists with budget preparation and monitors expenses for variance reporting.
• Plans and coordinates meetings and office activities, forums and conferences.
• Reviews and revises brochures, announcements, or informational items; drafts and formats materials.
• Prepares and follows up on purchase orders, check requests and petty cash vouchers.
• Makes travel arrangements and prepares travel reimbursements and expense reports.
• Screens and prioritizes incoming mail and responds or forwards as needed.
• Screens telephone calls and directs inquiries to appropriate staff.
• May schedule patient appointments and referrals, and keep patient billing records.

Skills

Administrative experience

Medical office experience

Communication skills

Education

Associate degree in Secretarial Science or related field

HS/GED with 2 years related experience

Job description

Mount Sinai in New York seeks an Administrative Assistant I to support one or more leaders with routine personnel, budget and operational tasks. You’ll assist with meeting logistics, prepare documents, and maintain records while acting as a liaison between supervisor and staff.

The role requires 2–3 years in an administrative or medical office setting, an associate degree (or HS/GED with relevant experience), and strong organizational skills to help keep the department running smoothly.