Cardiology Research Coordinator

CSU Veterinary Health; Fort Collins, Northern (CO, KY); Hybrid; USD 52,000 - 73,000; Full time

Job summary

Colorado State University’s Cardiology & Cardiac Surgery Service seeks a research associate to manage protocol compliance for clinical studies, recruit patients, and support faculty and staff with data collection and study logistics. The role involves handling medical records, coordinating shipments, and maintaining binders, with a fully in-person work arrangement.

The position emphasizes communication with sponsors and clinics, organization of records, and timely responses to inquiries from

Qualifications

• Experience with clinical research coordination and data management.
• Excellent communication, interpersonal, and customer-service skills.
• Strong organizational and time-management abilities.
• Experience handling medical records and data entry in research settings.

Responsibilities

• Coordinate protocol compliance for patients in clinical studies and assist in recruitment.
• Maintain study binders and collect medical records and cardiac data.
• Communicate with sponsors, referring veterinarians, and owners in a timely manner.
• Manage shipping, ordering, and invoicing related to clinical trials.
• Ensure up-to-date medical records and imaging are collected pre- and post-referral.

Skills

Communication

Interpersonal skills

Customer service

Organizational skills

Time management

Data entry

Education

B.A./B.S. in related field

Master’s degree with no experience

3+ years of relevant professional experience

Exemplary communication and time management

Tools

Microsoft Office

Job description

Job Description

The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration. The Cardiology & Cardiac Surgery Service at Colorado State University has rapidly expanded in recent years with growth in the number and complexity of procedures we offer. More than half of our procedural caseload comes from outside the state of Colorado, many of which are enrolled in clinical trials. In selecting these cases, we virtually review several hundred cases from across the US each year. Coordinating this caseload is a considerable effort and research associate with expertise in clinical research and with a strong knowledge of cardiology is needed to facilitate further growth.

Position Summary

This position will manage protocol compliance for patients who are included in a clinical study, assist in patient recruitment for clinical trials and clinical research, and provide assistance to faculty, residents, and staff during the care of such patients which may include patient receiving, collecting samples and data entry, and various study-related administrative tasks such as shipping, ordering, and updating clinical trials patient rosters. This person is also responsible for maintaining study binders for all patients enrolled into clinical trials and ensuring that they are complete. The position will also manage inquiries to the Cardiology & Cardiac Surgery Service for advanced procedures including transcatheter edge-to-edge repair of the mitral valve and advanced surgical procedures. This position will collect medical records and cardiac imaging for the case as well as communicate with referring cardiologists, referring veterinarians, and pet owners. These inquiries will be kept organized in a spreadsheet and the research associate will work closely with the medical team to respond in a timely fashion to the inquiries. This position is fully in-person.

Essential Job Duties

• Assess patient eligibility for clinical studies by evaluating inclusion and exclusion criteria, obtaining informed consent from owners, and responding to study-related questions from owners and referring veterinarians.
• Maintain documentation by entering data into paper and electronic systems, maintaining patient records and databases, cataloging multidisciplinary case reviews.
• Coordinate study logistics by overseeing the shipment of study related samples to the appropriate location, ordering laboratory and study supplies as needed, and overseeing storage of study related samples and images.
• Support study operations through communication with study sponsors and collaborating institutions, managing study related resources, and adjusting patient invoices to reflect study covered expenses.
• Assemble study information packets and patient study binders, compile and maintain medical records and data capture forms, and adjust patient invoices to reflect charges covered by clinical studies.
• Communication with study sponsors when additional study supplies are needed and communication with study personnel at other institutions where the study is being conducted.
• Organize patient inquiries for advanced procedures such as transcatheter edge-to-edge repair of the mitral valve or open heart surgery.
• Maintain up-to-date medical records and cardiac images are collected prior to referral and kept organized and collect follow-up medical records and cardiac images post-surgery from referring cardiologist for facilitation of long term outcome studies.

Supervision

N/A

Conditions of Employment

• Physical capabilities: Long period of sitting, standing, carrying heavy items, working on a computer, exposure to cold or hot temperatures, noise and dryness.
• Pre-employment Criminal Background Check (required for new hires).
• The successful candidate must be legally authorized to work in the United States by the proposed start date.

Minimum Education

• Applicants must have at least one of the following post-baccalaureates (or equivalent) experience level.
• B.A./B.S. in a related field.
• 3 or more years of relevant professional experience.
• OR A master’s degree with no experience.
• AND Excellent communication, interpersonal skills, and customer service.
• Exemplary organizational and time management skills.
• Strong interests in clinical research.
• Experience in data input and management.
• Experience and knowledge of the use of Microsoft applications and other spreadsheet applications.

Preferred Qualifications

• Ability to work independently and collaboratively in a research environment.
• Experience with data analysis, scientific writing, or specialized research techniques relevant to the hiring lab.
• Able to learn how to use advanced imaging programs and conversant with technology and the management of large volumes of medical imaging data.
• Registered or licensed veterinary technician.

Salary Range

$52,015 – $73,130

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here. Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Current employees will need to apply for jobs in Workday.

Full Consideration Date: The posting will remain open until filled.