Cardiology Programs Coordinator

University of Washington; Seattle (WA); On-site; USD 47,000 - 63,000; Full time

Job summary

University of Washington's Harborview Medical Center Cardiology Program is seeking a Program Coordinator to provide administrative and financial support to the HMC CARDS team. You will coordinate daily operations, schedule meetings, and maintain communications with UW Medicine and university departments.

In this regular, full-time role you will help manage budgets, reimbursements, recruiting support, and documentation, ensuring compliance with state and institutional guidelines while supporting

Qualifications

• High school graduation or equivalent with two years of experience in an academic medical setting.
• Equivalent education and/or experience may substitute for minimum qualifications, subject to legal requirements such as licensure or certification.

Responsibilities

• Provide administrative and financial support to the HMC CARDS Program.
• Coordinate day-to-day activities of the Section Head; facilitate appointments, meetings, and confidential correspondence; prepare reports.
• Assist with communications and scheduling of Medical Trainees from multiple programs.
• Build and manage monthly on-call schedules and calendars; update schedules in HMC Infinity.
• Enter and monitor faculty schedules, call coverage, and meetings for Attendings; support Cardiology Conference activities.
• Monitor faculty development spending; ensure compliance with UW, Divisional, and Programmatic guidelines.
• Assist Budget Analysts with collection of faculty biosketches and grant submissions.
• Coordinate faculty recruitment and fellowship interviews; arrange itineraries and track reimbursements.
• Monitor license renewals and maintain CVs and supporting documents.

Job description

University of Washington's Harborview Medical Center Cardiology Program is seeking a Program Coordinator to provide administrative and financial support to the HMC CARDS team. You will coordinate daily operations, schedule meetings, and maintain communications with UW Medicine and university departments.

In this regular, full-time role you will help manage budgets, reimbursements, recruiting support, and documentation, ensuring compliance with state and institutional guidelines while supporting