Car Control Clerk

Hertz; Des Moines, Northern (IA, KY); Hybrid; USD 19,000 - 28,000; Full time

Job summary

Hertz in Des Moines is seeking a Fleet Specialist to ensure vehicles are rental ready and properly located. You will split time between an office and outdoor site work, using handheld devices for scanning and updates, and handling emails and reports.

Ideal candidates will have experience in asset control or car rental, strong Excel/Outlook skills, and a willingness to work outdoors in varying weather. This is a fulltime on-site role at our Des Moines site.

Qualifications

• High school diploma or equivalent preferred.
• Experience in asset control or car rental is preferred.
• Ability to use computers/tablets and GPS mapping tools.

Responsibilities

• Coordinate activities to make vehicles rental or sale ready, including inspections and registrations.
• Review site VAW variance to correct miscode cars.
• Organize lot staging and scan vehicles with mobile devices.
• Review non-rentable units with Pool Fleet Manager and restore status.
• Track vehicles with Quadrant system and monitor aging indicators.
• Inventory fleet and monitor assets and control points.
• Add new asset tags and receive vehicles in EAM.
• Complete admin tasks: data entry, emails, reports, and calls.
• Coordinate transportation and car haulers, including Non-Revenue moves.

Skills

Strong communication

Attention to detail

Adaptable

Self-starter

Outdoor work

Flexible hours

Education

HS Diploma

Tools

Microsoft Excel

Microsoft Outlook

GPS mapping

Job description

Job Title/Reporting to

Fleet Specialist reports to the Pool Fleet Manager

Job Purpose

The primary focus of a Fleet Specialist is to execute on various day to day activities to ensure vehicles are rental ready in both status and location. This individual will coordinate processes such as registration, inventory, staging, and tracking non-retable vehicles for a specific site.

The Fleet Specialist will also split their time between an office setting and outside. Working with vehicles outside, utilizing handheld EAM enabled devices. They will also be handling emails, report generation and review, as well as some meetings.

Wage

$17.00

Key-result Areas

• Coordinate the activities required to make vehicles rental/sale ready such as inspections and registrations, as well as execute to complete these functions
• Review VAW variance of their site to resolve cars improperly coded
• Help organize the staging of vehicles on lot to ensure that quick action is taken for vehicles based on their status, including scanning with mobile devices
• Review non-rentable units (out of service) and fleet levels, working with the Pool Fleet Manager to resolve status issues and get cars back on the road
• Ensure all vehicles are marked with the Quadrant system and follow up on cars aging based upon window markings/No Rev reporting
• Inventory vehicles and monitoring asset control points, ensuring that current fleet is properly monitored
• Adding new asset tags to incoming new fleet and receiving vehicles in EAM
• Responsible for the completion of Administrative duties such as data entry, responding to emails, viewing reports, closing work orders, and attending conference calls
• Will coordinate transportation and car haulers, including scanning of Non-Revenue moves

Job Contacts

• Pool Fleet Manager
• Distribution Manager
• Operational Managers
• Airport General Manager
• Maintenance Manager
• Clerks

Job Dimensions

The Fleet Specialist works based on the guidance of the Pool Fleet Manager. There chief responsibility is to ensure that fleet is correctly available to be rented based on status. This individual will be working towards this goal under the authority of their direct manager.

Key Performance Indicators

• VAW Variance under 1%
• Telematics Install %
• NOOS CT
• NOOS % >1%

Knowledge, skills and experience

Educational Background

• High school diploma or equivalent preferred.

Professional Experience

• Prior experience in the car rental industry preferred.
• Prior asset control experience preferred.
• Prior logistic or transportation experience preferred.

Knowledge

• Must have ability to work with computers and tablets
• Intermediate knowledge of Microsoft Office Suite, specifically Excel and Outlook
• Must have the ability to navigate GPS mapping application and follow guided directions

Skills

• Must have strong communication skills and attention to detail
• Must be adaptable and flexible, ability to quickly change direction and focus
• Must be self-starter with ability to work autonomously
• Must be able to work in inclement weather outdoors
• Must be flexible for scheduling. Some positions may require nights, holidays, and / or weekends.

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