Car Control Clerk

Hertz; Des Moines (IA); On-site; USD 19,286 - 27,552; Full time

Job summary

Hertz is seeking a Fleet Specialist to ensure vehicles are rental ready and properly tracked. You will split time between an office and outdoor locations, handling registrations, inventory, and non-revenue movements using handheld devices.

Responsibilities include documenting data, generating reports, coordinating transport, and collaborating with the Pool Fleet Manager to resolve status issues and maintain optimal fleet availability.

Qualifications

• Must have ability to work with computers and tablets.
• Intermediate knowledge of Microsoft Office Suite, specifically Excel and Outlook.
• Must be able to navigate GPS mapping applications and follow guided directions.

Responsibilities

• Coordinate activities to make vehicles rental/sale ready, including inspections and registrations.
• Review VAW variance to resolve cars improperly coded.
• Organize staging of vehicles on lot for quick action, including scanning with mobile devices.
• Review non-rentable units and fleet levels with Pool Fleet Manager to resolve status issues.
• Ensure all vehicles are marked with Quadrant system and monitor aging of cars.
• Inventory vehicles and monitor asset control points.
• Add new asset tags to incoming fleet and receive vehicles in EAM.
• Perform administrative duties such as data entry, emails, reports, and conference calls.
• Coordinate transportation and car haulers, including Non-Revenue moves.

Skills

Strong communication

Attention to detail

Autonomous / self-starter

Outdoors work in weather

Education

High school diploma or equivalent

Tools

Excel

Outlook

GPS mapping software

Job description

Job Description

Job Title/Reporting to: Fleet Specialist reports to the Pool Fleet Manager

Job Purpose: The primary focus of a Fleet Specialist is to execute on various day to day activities to ensure vehicles are rental ready in both status and location. This individual will coordinate processes such as registration, inventory, staging, and tracking non-retable vehicles for a specific site.

This Fleet Specialist will also split their time between an office setting and outside. Working with vehicles outside, utilizing handheld EAM enabled devices. They will also be handling emails, report generation and review, as well as some meetings.

Wage: $17.00

Key-result Areas

• Coordinate the activities required to make vehicles rental/sale ready such as inspections and registrations, as well as execute to complete these functions
• Review VAW variance of their site to resolve cars improperly coded
• Help organize the staging of vehicles on lot to ensure that quick action is taken for vehicles based on their status, including scanning with mobile devices
• Review non-rentable units (out of service) and fleet levels, working with the Pool Fleet Manager to resolve status issues and get cars back on the road
• Ensure all vehicles are marked with the Quadrant system and follow up on cars aging based upon window markings/No Rev reporting
• Inventory vehicles and monitoring asset control points, ensuring that current fleet is properly monitored
• Adding new asset tags to incoming new fleet and receiving vehicles in EAM
• Responsible for the completion of Administrative duties such as data entry, responding to emails, viewing reports, closing work orders, and attending conference calls
• Will coordinate transportation and car haulers, including scanning of Non-Revenue moves

Job Contacts

• Pool Fleet Manager
• Distribution Manager
• Operational Managers
• Airport General Manager
• Maintenance Manager
• Clerks

Job Dimensions

The Fleet Specialist works based on the guidance of the Pool Fleet Manager. There chief responsibility is to ensure that fleet is correctly available to be rented based on status. This individual will be working towards this goal under the authority of their direct manager.

Key Performance Indicators KPI 1 KPI 2 KPI 3 KPI 4

VAW Variance under 1% Telematics Install % NOOS CT NOOS % >1%

Knowledge, Skills And Experience

Educational Background:

• High school diploma or equivalent preferred.

Professional Experience

• Prior experience in the car rental industry preferred.
• Prior asset control experience preferred.
• Prior logistic or transportation experience preferred.

Knowledge

• Must have ability to work with computers and tablets
• Intermediate knowledge of Microsoft Office Suite, specifically Excel and Outlook
• Must have the ability to navigate GPS mapping application and follow guided directions

Skills

• Must have strong communication skills and attention to detail
• Must be adaptable and flexible, ability to quickly change direction and focus
• Must be self-starter with ability to work autonomously
• Must be able to work in inclement weather outdoors
• Must be flexible for scheduling. Some positions may require nights, holidays, and / or weekends.

About Us

The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world.

US EEO STATEMENT

At Hertz, we champion and celebrate a culture of diversity and inclusion. We take affirmative steps to promote employment and advancement opportunities. The endless variety of perspectives, experiences, skills and talents that our employees invest in their work every day represent a significant part of our culture - and our success and reputation as a company.

Individuals are encouraged to apply for positions because of the characteristics that make them unique.

EOE, including disability/veteran