Capture & Proposal Coordinator

V2X Inc; Orlando (FL); On-site; USD 50,000 - 85,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement plan

Paid time off

Wellness programs

Job summary

V2X Inc is seeking a Capture/Proposal Coordinator I in Orlando, Florida, to support the proposal development process across various government projects. This entry-level position involves managing proposal documentation, coordinating with various departments, and ensuring compliance with requirements.

The ideal candidate will have a Bachelor's degree and at least one year of relevant experience. This role offers a salary range of $50,000 to $85,000, along with comprehensive employee benefits including healthcare and retirement plans.

Qualifications

• One year of experience in supporting Local, State, or Federal Government.
• Ability to produce compliant documents according to customer requirements.
• Secret security clearance or ability to obtain.

Responsibilities

• Support administrative aspects of proposal development.
• Create and update pursuit SharePoint sites.
• Coordinate proposal kick-off meetings and Color Team Reviews.

Skills

Proficient in Microsoft Office Suite

Desktop Publication skills

Understanding of government procurement

Education

Bachelor's degree or equivalent experience

Job description

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

What You'll Do

• The Capture/Proposal Coordinator I supports all administrative aspects of proposal development— ensuring security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, and directing production of final master proposal. Directly supports the assigned Proposal Managers from RFP release through contract award. Under direction manages coordination with Proposal Managers, including monitoring the budget, and works closely with Capture Managers, and the full range of company staff in assisting in the development and submission of winning proposals. Also directly supports Capture Managers from opportunity identification through proposal submission. This position is responsible for all desktop publishing for the proposals supported. This position is an entry position to Capture & Proposal management.

Key Responsibilities

• Under guidance, creates and updates pursuit SharePoint sites, to include the reference libraries and other resource materials, ensuring all elements of these sites - are accurate, up-to-date and accessible to the proposal team and other BD Leadership personnel.
• As directed, establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.
• Assists in the preparation and review of proposal outlines and assists in the development of Proposal Compliance Matrixes based on RFP requirements.
• Under direction, works with the Proposal Manager in coordinating proposal kick‑off meetings, Color Team Reviews (Pink, Red, Gold), and interfaces with multiple departments (e.g. Operations, Contracts, HR, Legal, Communications, Finance, ES&H, and Security, etc.) Works with other personnel (e.g. V2X, partners, subcontractors, consultants, and technical representatives, etc.) to prepare on‑boarding documentation.
• Under direction, coordinates with the Proposal Manager stand‑up activities, coordinates the internal flow of proposal inputs and outputs, and maintains real‑time development status of all proposal text and graphics (e.g. desk top publishing, graphics, edit, assembly, and book check).
• Under direction, develops final production cycles, schedules, resources, and assists in directing the production, reproduction, and binding/packaging of final master proposal, and all hard/soft copies.
• Participates in reviews to ensure proposal compliance with the RFP, coordinating and participating in comprehensive compliance reviews from RFP release through the various color teams, ENs, FPR, and award.
• Under direction, coordinates Past Performance inputs and Resumes, as required, with the ability to act as lead for these sections of a proposal.
• Tracks past performance questionnaires, when required.
• Responsible for understanding formats text using styles and templates, create tables, import graphics and spreadsheets to ultimately produce finished products. Requires close coordination with editors, writers, and proposal managers.
• Prepares documents for color team reviews and final production, ensuring compliance with all RFP formatting and documentation requirements and subsequent review recovery efforts. Final production efforts include, but not limited to, assisting with the proposal printing and assembly process, and packages proposal for shipping.
• Under the supervision of the Proposal Management Manager, develops and requests data calls to Operations/Field organizations or subcontractors, when needed.
• May assist Capture Managers with key personnel searching and job postings.

Qualifications

Minimum Qualifications

• Education:
  • Bachelor's degree or equivalent experience from which comparable knowledge and job skills can be obtained.
• Experience:
  • One (1) year of similar experience in supporting Local, State, or Federal Government.
  • Must be proficient in Microsoft Office Suite.
  • Ability to produce compliant documents according to customer requirements.
  • Must have an understanding of government procurement, Federal government contracts, regulations and procedures, and government operations and maintenance services.
• Other Requirements:
  • Secret security clearance or ability to obtain.
  • Must be local to the Orlando, FL office.
  • Travel involved to customer and program locations.

Desired Qualifications

• Experience:
  • Desktop Publication skills desired.
  • Proposal development experience or training in Shipley process highly preferred.

Technology Used

• Software:
  • Microsoft Office Suite
• Personal computer, printer, copy machine and other general office equipment.

What We Bring

• At V2X we strive to be market competitive in our total reward offerings.
• The successful candidate’s starting pay will be based on, but not limited to, their job‑related skills, experience, qualifications, work location, and market conditions.
• The following salary range is intended to display the value of the company’s base pay compensation and may be modified at the discretion of the company.
  • USD $ 50,000 - $85,000
• Provided salary range minimum and maximum values correspond to variances between regional/geographic locations across the United States.
• Please speak with a recruiter for additional information.

Employee Benefits Include The Following

• Healthcare coverage
• Retirement plan
• Life insurance, AD&D, and disability benefits
• Wellness programs
• Paid time off, including holidays
• Learning and Development resources
• Employee assistance resources

Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.