Capture & Proposal Coordinator

V2X, Inc.; Orlando (FL); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement plan

Life insurance & AD&D

Wellness programs

Paid time off

Learning & Development resources

Employee assistance resources

Job summary

V2X, Inc. is seeking a Capture & Proposal Coordinator to support all administrative aspects of proposal development and ensure the security and integrity of documentation.

You will coordinate internal flow, manage production of master proposals, and support Proposal Managers from RFP release through award, interfacing with multiple departments. The role requires US citizenship, ability to obtain a secret clearance, and local presence in Orlando, FL.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• One year of similar experience supporting Local, State, or Federal Government.
• Proficient in Microsoft Office Suite.
• Ability to produce compliant documents according to customer requirements.
• Understand government procurement, Federal government contracts, regulations and procedures.
• Experience in hard copy production.
• Experience in using AI tools.

Responsibilities

• Under guidance, create and updates pursuit SharePoint sites, ensuring accuracy, up-to-date resources, and accessibility.
• Establish and document electronic proposal file access and tracking protocols to ensure security and integrity.
• Assist in preparation and review of proposal outlines and Compliance Matrixes based on RFP requirements, using tools like VisibleThread or AI.
• Coordinate proposal kick-off meetings, Color Team Reviews, and interface with multiple departments to prepare onboarding documentation.
• Coordinate stand up activities, manage internal flow of proposal inputs/outputs, and maintain real-time development status of proposal text and graphics.
• Develop final production cycles, schedules, resources, and directing of production, reproduction, and binding of final master proposal.
• Participate in reviews to ensure proposal compliance with the RFP and coordinate comprehensive compliance reviews.
• Format text using styles and templates, create tables, import graphics and spreadsheets, and coordinate with editors and graphic artists.
• Prepare documents for color team reviews and final production, including CD/DVD burning, printing, and packaging for shipping.
• Under supervision, develop data calls to Operations/Field organizations or subcontractors when needed.
• Use AI to generate started drafts for technical narratives, past performance, and executive summaries; run internal AI reviews before submission.

Education

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Pro

Teams

Job description

Overview

About Us

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $4.5B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Responsibilities

What You'll Do:

The Capture & Proposal Coordinator supports all administrative aspects of proposal development— ensuring security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, and directing production, digital and hard copy of final master proposal. Directly supports the assigned Proposal Managers from RFP release through contract award. Under direction, this role manages coordination with Proposal Managers and works closely with Capture Managers and other company staff involved in developing and submitting winning proposals. The position is responsible for all desktop publishing and proposal production for the proposals supported.

Responsibilities:

• Under guidance, create and updates pursuit SharePoint sites, to include the reference libraries and other resource materials, ensuring all elements of these sites - are accurate, up-to-date and accessible to the proposal team and other BD Leadership personnel.
• As directed, establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.
• Assists in the preparation and review of proposal outlines and assists in the development of Proposal Compliance Matrixes based on RFP requirements, using tools like VisibleThread or AI (Run internal AI reviews before submission to flag unaddressed requirements, vague language, and gaps in your response structure).
• Works with the Proposal Manager in coordinating proposal kick-off meetings, Color Team Reviews (Pink, Red, Gold), and interfaces with multiple departments (e.g. Operations, Contracts, HR, Legal, Communications, Finance, ES&H, and Security, etc.) Works with other personnel (e.g. V2X, partners, subcontractors, consultants, and technical representatives, etc.) to prepare on-boarding documentation.
• Coordinates with the Proposal Manager stand up activities, coordinates the internal flow of proposal inputs and outputs, and maintains real-time development status of all proposal text and graphics (e.g. desk top publishing, securing the latest graphics have been incorporated into the proposal, edit, assembly of multiple proposal volumes, and book check, both virtually and hard copy).
• Develops final production cycles, schedules, resources, and directing of production, reproduction, and binding/packaging of final master proposal, and all hard/soft copies.
• Participates in reviews to ensure proposal compliance with the RFP, coordinating and participating in comprehensive compliance reviews from RFP release through the various color teams, ENs, FPR, and award.
• Responsible for understanding formats text using styles and templates, create tables, import graphics and spreadsheets to ultimately produce finished products. Requires close coordination with editors, graphic artists, writers, and proposal managers.
• Prepare documents for color team reviews and final production, ensuring compliance with all RFP formatting and documentation requirements and subsequent review recovery efforts. Final production efforts include, but are not limited to, CD/DVD burning, proposal printing and assembly process, and packages proposal for shipping via FedEx and/or UPS.
• Under the supervision of the Proposal Management Manager, develops and requests data calls to Operations/Field organizations or subcontractors, when needed.
• Using AI to generate started drafts for technical narratives, potential Past Performance, and Executive Summaries.
• Run internal AI reviews before submission to flag unaddressed requirements, vague language, and gaps in your response structure.

Qualifications

Minimum Qualifications

• Education:
  • Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge and job skills can be obtained. (One year related experience may be substituted for one year of education, if degree is required)
• Experience:
  • One (1) year of similar experience in supporting Local, State, or Federal Government.
  • Must be proficient in Microsoft Office Suite.
  • Ability to produce compliant documents according to customer requirements.
  • Must understand government procurement, Federal government contracts, regulations and procedures, and government operations and maintenance services.
  • Must have experience in hard copy production.
  • Must have experience in using AI tools.

Desired Qualifications

• Experience:
  • Desktop Publication skills desired.
  • Proposal development experience or training in Shipley process highly preferred.

Other Requirements:

• United States citizenship, required.
• Secret security clearance or ability to obtain.
• Requires frequent in office support, must be local to the Orlando, FL office.

Software:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Adobe Pro
• Teams

Technology:

• Company-issued computer, printer, copy machine and other general office equipment.

What We Bring

• At V2X we strive to be market competitive in our total reward offerings.
• The successful candidate’s starting pay will be based on, but not limited to, their job-related skills, experience, qualifications, work location, and market conditions.
• The following salary range is intended to display the value of the company’s base pay compensation and may be modified at the discretion of the company.
  • USD $ 60,000 - $95,000
• Provided salary range minimum and maximum values correspond to variances between regional/geographic locations across the United States.
• Employee benefits include the following:
  • Healthcare coverage
  • Retirement plan
  • Life insurance, AD&D, and disability benefits
  • Wellness programs
  • Paid time off, including holidays
  • Learning and Development resources
  • Employee assistance resources
• Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.