Capital Projects Coordinator – CIP Admin & Tracking

St Pete Beach, City of (FL); Saint Pete Beach (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

The City of St. Pete Beach is seeking an Administrative and Project Coordination professional to support the capital improvement program under the City Engineer.

You will manage records, coordinate contracts and invoices, and ensure timely communication across City departments and external partners. Responsibilities include tracking deliverables, monitoring deadlines, and maintaining organized project documentation across planning through closeout.

Qualifications

• Associates degree required in a relevant field; additional education considered.
• Two years of progressively responsible administrative or project coordination experience in public works, engineering, utilities, or CIP environments.

Responsibilities

• Maintain project records and tracking systems throughout the lifecycle.
• Coordinate contracts, meetings, invoices, grants, and project correspondence.
• Monitor deliverables, deadlines, approvals, and action items with consultants, contractors, and City departments.
• Log and track closeout materials, warranties, and asset information.
• Assist with grant applications, reporting, and compliance documentation.

Skills

Project coordination

Documentation control

Procurement coordination

Budget tracking

Communication

Public works familiarity

Education

Associate’s degree (Construction Management / Business / Public Administration / Engineering Tech)

2 years administrative/project coordination in public works/engineering

Tools

Microsoft Word

Excel

PowerPoint

Job description

The City of St. Pete Beach is seeking an Administrative and Project Coordination professional to support the capital improvement program under the City Engineer.

You will manage records, coordinate contracts and invoices, and ensure timely communication across City departments and external partners. Responsibilities include tracking deliverables, monitoring deadlines, and maintaining organized project documentation across planning through closeout.