Capital Project Manager

Nolan Living; Indianapolis (IN); On-site; USD 90,000 - 130,000; Full time

Job summary

Nolan Living, a vertically-integrated real estate investment and management firm, seeks a Capital Project Manager to lead capital improvement and renovation projects across its Midwest portfolio. You will own the project from planning and budgeting through execution, turnover, and closeout, coordinating with operations, asset management, leadership, and contractors.

Ideal candidates demonstrate ownership, proactive risk management, and clear, timely communication to protect occupied communities

Qualifications

• 5+ years of progressively responsible project management experience; owner-side, multifamily, renovation, or occupied-environment experience is strongly preferred.
• Strong experience managing multiple projects, budgets, schedules across more than one site.
• Knowledge of construction sequencing, estimating, contracts, change management, quality control, and closeout.

Responsibilities

• Manage the full project lifecycle for assigned capital projects, including site assessment, budgeting, scope development, procurement, contracting, scheduling, construction oversight, turnover, and closeout.
• Develop thorough scopes of work and bid packages to reduce gaps and surprises.
• Build and maintain project budgets and schedules; monitor commitments, invoices, forecasts, contingencies, and variances.
• Lead contractor selection, contract coordination, meetings, site walks, punch lists, and final acceptance.
• Anticipate risks and communicate practical solutions; protect occupied communities from disruption.
• Coordinate work in occupied multifamily communities with focus on resident communication, access, and safety.
• Provide concise reporting on status, budget, schedule, decisions, risks, and next steps.
• Maintain complete project documentation including approvals, contracts, changes, and closeout records.
• Evaluate design decisions balancing upfront cost with long-term asset performance.
• Use Yardi CM and other PM tools; adapt as processes evolve.

Skills

Project management

Budgeting

Scheduling

Vendor management

Communication

Risk assessment

Cross-team collaboration

Attention to detail

Accounts and reporting

Education

Bachelor's degree in construction management, engineering, architecture, business

Tools

Yardi CM

Microsoft Office

Job description

CAPITAL PROJECT MANAGER

Midwest Region

LOCATION: Indianapolis or surrounding area; Open to candidates residing in Columbus, OH or Cleveland, OH

TRAVEL: 50-75% regional travel

COMPENSATION: Commensurate with experience

Nolan Living is a vertically-integrated real estate investment and management firm, that owns and operates a diverse portfolio of 26 high quality and well-located residential properties, totaling over 6,300 units, across the United States. We are seeking an experienced, highly accountable Capital Project Manager to lead capital improvement and renovation projects across our Midwest portfolio. This is an opportunity for a proactive construction professional who takes ownership from initial planning and budgeting through execution, turnover, and financial closeout, and who wants to make a measurable impact on the performance and long-term value of multifamily communities.

The Opportunity:

You will serve as the owner-side project lead, partnering closely with Property Operations, Asset Management, leadership, consultants, and contractors. The right candidate is more than a task manager: you anticipate risks, develop complete scopes, communicate clearly, protect occupied communities from unnecessary disruption, and consistently look for smarter ways to improve cost, quality, durability, and resident experience.

What You'll Do:

• Manage the full project lifecycle for assigned capital projects, including site assessment, budgeting, scope development, procurement, contracting, scheduling, construction oversight, turnover, and closeout.
• Develop thorough scopes of work, bid packages, and bid comparisons that allow for informed decisions and reduce gaps, change orders, and surprises during construction.
• Build and maintain realistic project budgets and schedules; monitor commitments, invoices, forecasts, contingencies, and variances through completion.
• Lead contractor selection, contract coordination, preconstruction meetings, progress meetings, site walks, punch lists, and final acceptance.
• Anticipate scope, schedule, logistics, safety, permitting, resident-impact, and operational risks; raise concerns early and bring forward practical solutions.
• Coordinate work in occupied multifamily communities with a strong focus on resident communication, access, phasing, cleanliness, safety, and continuity of property operations.
• Provide concise, timely reporting to internal stakeholders on project status, budget, schedule, decisions, risks, and next steps.
• Maintain complete project documentation, including approvals, contracts, change orders, meeting notes, photos, invoices, lien waivers, warranties, permits, and closeout records.
• Evaluate materials, methods, and design decisions through an owner-focused lens, balancing upfront cost with quality, durability, maintainability, and long-term asset performance.
• Use Yardi CM and other reporting or project-management tools accurately and consistently; adapt as processes and systems continue to evolve.

What Success Looks Like:

• Projects are well planned, well documented, and executed predictably from start to finish.
• Budgets and schedules are actively managed, with risks and potential variances identified early.
• Scopes are complete, change orders are minimized, and decisions are supported by clear facts and recommendations.
• Operations, Asset Management, leadership, and vendors stay aligned through professional, proactive communication.
• Project closeout is timely and complete, including final billing, lien waivers, warranties, punch completion, and turnover documentation.
• Each project reflects a value-add mindset and supports the community's operations, resident experience, and long-term performance.

Requirements

What You'll Bring:

• 5+ years of progressively responsible project management experience; owner-side, multifamily, renovation, or occupied-environment experience is strongly preferred.
• Demonstrated experience managing multiple projects, contractors, budgets, schedules, and competing priorities across more than one site.
• Strong working knowledge of construction sequencing, scopes, plans and specifications, estimating, contracts, change management, quality control, and closeout.
• A track record of independently identifying risks, solving problems, and moving work forward without waiting for step-by-step direction.
• Excellent written and verbal communication skills, sound judgment, strong meeting leadership, and the ability to build productive relationships at every level.
• High attention to detail and disciplined follow-through, paired with the ability to prioritize the issues that matter most to project and asset outcomes.
• Comfort with project-management, accounting, reporting, and Microsoft Office tools; experience with Yardi CM or similar construction-management platforms is a plus.
• Bachelor's degree in construction management, engineering, architecture, business, or a related field preferred; equivalent relevant experience will be considered.
• Valid driver's license and ability to meet the position's regional travel requirements.

Travel and Location: This position will be based in Indianapolis or the surrounding area and will support projects throughout Nolan Living's Midwest Region. Regional travel is required approximately 50-75% of the time and may include overnight travel based on project needs. The role requires regular presence at active jobsites and multifamily communities.

Who Thrives:

• Owns the outcome. Takes accountability for the complete project, not only assigned tasks.
• Plans ahead. Thinks several steps forward and addresses risks before they become field issues.
• Communicates with credibility. Keeps the right people informed, runs effective meetings, and handles challenging conversations professionally.
• Works with discipline and adaptability. Follows established controls while helping improve tools, workflows, and reporting.
• Adds value. Looks beyond completion to improve cost, design, constructability, operations, and lifecycle performance.

Compensation: Compensation will be commensurate with experience.