Capital Procurement Manager

Pro Services Inc; Wisconsin; On-site; USD 90,000 - 130,000; Full time

Job summary

Pro Services Inc. seeks a Capital Procurement Manager to lead the procurement of materials, major equipment and subcontracted services for capital projects.

This role partners with project management, estimating and field leadership to secure the right materials at the best value, on schedule and in compliance with contract requirements. Reporting to the Senior Director of Capital Project Managers, you will manage OFCI equipment, supplier relationships and purchasing controls to protect margins

Qualifications

• Five to ten years of procurement, purchasing or buyout experience in commercial, industrial or mechanical construction.
• Bachelor’s degree in Construction Management, Supply Chain Management, Business or related field preferred.

Responsibilities

• Develops and executes procurement plans for each capital project.
• Leads the buyout of materials, major equipment and subcontracted scopes.
• Identifies long-lead items early to protect the schedule.
• Source and manage network of suppliers and monitor performance.
• Negotiate pricing, terms, and contract conditions.
• Prepare and manage purchase orders and supplier agreements.
• Coordinate OFCI equipment logistics and installation sequencing.
• Track submittals, approvals and ensure alignment with specs.
• Expedite deliveries and coordinate shipping and receiving.
• Monitor costs against budgets and support change orders.
• Provide market intelligence on tariffs and lead times.
• Invoice reconciliation with accounting.
• Ensure compliance with policy and regulations.

Skills

Procurement strategy

Negotiation

Vendor management

Cost control

Project coordination

Communication

Leadership

Reading plans

ERP systems

MS Office

Education

Bachelor’s degree in Construction Management, Supply Chain Management, or related field

Tools

Construction ERP

Procurement software

MS Office (Word, Excel, Outlook)

Job description

The Capital Procurement Manager leads the procurement of materials, major equipment and subcontracted services for Pro Services capital projects. Reporting to the Senior Director of Capital Project Managers, this role partners with project management, estimating and field leadership to secure the right materials and equipment at the best overall value, on schedule and in compliance with project specifications and contract requirements. The Capital Procurement Manager protects project margins and schedules by managing long-lead items and owner-furnished, contractor-installed (OFCI) equipment, building strong supplier relationships and maintaining disciplined purchasing controls.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Procurement strategy. Develops and executes procurement plans for each capital project in
  coordination with the Senior Director of Capital Project Managers, project managers and estimating,
  aligning purchasing with project budgets, schedules and specifications.
• Project buyout. Leads the buyout of materials, major equipment and subcontracted scopes following contract award, including bid packages, solicitation, bid leveling and recommendation of award.
• Long-lead equipment. Identifies long-lead and critical-path items (pipe, valves, fittings, pumps,
  chillers, boilers, air handlers, switchgear and similar equipment) early in the project and secures
  commitments that protect the construction schedule.
• Vendor and supplier management. Sources, qualifies and maintains a network of suppliers, manufacturers, distributors and rental vendors. Monitors vendor performance on price, quality, lead
  time and responsiveness.
• Negotiation. Negotiates pricing, payment terms, delivery schedules, warranties and contract terms
  to achieve the best overall value for Pro Services and its customers.
• Purchase orders and contracts. Prepares, issues and manages purchase orders and supplier
  agreements. Ensures terms, scope, insurance and compliance requirements are documented and
  consistent with prime contract obligations.
• Owner-furnished, contractor-installed (OFCI) equipment. Manages the logistics and coordination
  of OFCI equipment and materials. Confirms owner-furnished scopes, quantities and delivery
  schedules; coordinates with the owner, the owner’s vendors and the project team on shipping,
  receiving, inspection, documentation of condition and storage; tracks custody, damage claims and
  warranty handoffs; and aligns OFCI delivery with installation sequencing so owner-supplied items are ready when the field needs them.
• Submittals and approvals. Coordinates with vendors and the project team to obtain timely shop
  drawings, product data and submittals, and tracks approvals so released orders match approved
  specifications.
• Expediting and logistics. Tracks open orders, expedites deliveries, and coordinates shipping,
  receiving, staging and jobsite delivery so materials and equipment arrive when and where the field needs them.
• Cost control. Tracks committed costs against project budgets, flags variances and escalation risk
  early, and supports change order pricing with current material and equipment quotes.
• Market intelligence. Monitors commodity pricing, supply chain conditions, tariffs and lead-time
  trends, and advises project leadership and estimating on their impact to current and future work.
• Invoice reconciliation. Works with accounting to reconcile vendor invoices against purchase orders
  and receiving records, and resolves discrepancies, back orders, returns and credits.
• Compliance and risk. Ensures procurement activities comply with company policy, customer contract requirements (including Buy American, domestic content and OFCI provisions where
  applicable), and applicable federal, state and local regulations.
• Process and systems. Develops and improves procurement standards, templates, approval
  workflows and reporting. Maintains accurate procurement records in company systems for audit and
  future reference.
• Collaboration. Communicates regularly with project managers, superintendents, estimators,
  engineering, warehouse and field leadership to keep procurement aligned with project needs.
• Leadership. May supervise, train and mentor procurement or purchasing staff and support their
  development.
• Attendance and other duties. Due to project deadlines and demands, regular and reliable
  attendance is required. Completes related reports and paperwork in a timely manner and performs
  other duties as assigned.

POSITION REQUIREMENTS

• Five to ten years of procurement, purchasing or buyout experience in commercial, industrial or mechanical construction required; experience with capital projects strongly preferred.
• Bachelor’s degree in Construction Management, Supply Chain Management, Business or a related field preferred. A combination of education and experience will be considered in lieu of a degree.
• Working knowledge of mechanical, piping, plumbing, HVAC and/or electrical materials and equipment, including experience coordinating owner-furnished, contractor-installed (OFCI) equipment.
• Demonstrated ability to read and interpret plans, specifications and contract documents.
• Strong negotiation, organization and communication skills, with the ability to manage multiple projects and deadlines at once.
• Proficiency in Microsoft Word, Excel and Outlook; experience with construction ERP or procurement software preferred. CPSM, CPM or similar certification a plus.
• Valid driver’s license, insurable driving history and the ability to operate a motor vehicle following all traffic laws with safe, courteous driving habits.