Capital Markets Transaction Coordinator

Newmark; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Paid Time Off

401(k) with Employer Match

Job summary

Newmark Group, Inc. is seeking a Transaction Coordinator to support the Capital Markets team with efficient coordination, organization, and execution of administrative and operational functions.

The role focuses on revenue-related activities for commercial real estate transactions and requires collaboration with Investment Sales, Data Center Capital Markets, and Strategic Advisory teams in a fast-paced environment. Strong organizational skills and confidentiality are essential.

Qualifications

• Bachelor’s degree required; 3–5 years of transaction management experience in commercial real estate, investment banking, or a related financial services environment.
• Experience coordinating high-level client meetings (investor meetings / roadshows a plus).
• Experience managing high-volume workflows and complex administrative tasks with minimal direction, under tight deadlines.
• Excellent organizational skills and attention to detail; ability to manage multiple projects simultaneously.
• Professional written and verbal communication skills; ability to manage communications among multiple stakeholders.
• Discretion in handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite and CRM/database systems.
• Familiarity with commercial real estate finance transactions and capital markets processes strongly preferred.

Responsibilities

• Coordinate meeting schedules and prepare materials for pitches and investor meetings.
• Document weekly team meetings and track action items.
• Coordinate client dinners, events, RSVPs, venues and related tasks.
• Assist with pitches, CIMs, BOVs content and deal marketing using PowerPoint; liaise with Graphics Team.
• Distribute Teasers and manage engagement with legal NDAs.
• Manage data room access and investor NDA tracking for active deals; schedule property tours.
• Track pipelines and ensure critical deal dates are met.
• Prepare weekly marketing status reports for active deals.
• Maintain client/investor lists and the credential/pitch asset library.
• Create closing announcements and manage e-blasts/LinkedIn posts.
• Support social media content with Graphics/PR teams.

Skills

Organization

Communication

Discretion

Multitasking

Relationship management

Education

Bachelor’s degree

Tools

Microsoft Office

CRM systems

Data room management

Job description

Newmark Group, Inc. is seeking a Transaction Coordinator to support the Capital Markets team with efficient coordination, organization, and execution of administrative and operational functions.

The role focuses on revenue-related activities for commercial real estate transactions and requires collaboration with Investment Sales, Data Center Capital Markets, and Strategic Advisory teams in a fast-paced environment. Strong organizational skills and confidentiality are essential.