Capital Markets Administrative Specialist

Jones Lang LaSalle Incorporated; Irvine (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Irvine, CA is seeking an Administrative Assistant to support Capital Markets producers and the production team through transaction cycles. You will prepare marketing materials, manage calendars, arrange travel, and assist with client-focused research and presentations.

The role requires 2–3 years of admin/marketing experience, strong communication, organizational and multitasking skills, and CRE familiarity.

Qualifications

• Minimum 2-3 years of related administrative, marketing, or communications experience.
• Excellent communication, organizational, grammatical, and time-management skills.
• Ability to prioritize, multitask, and meet tight deadlines.
• Ability to work in a fast-paced, team-oriented environment.
• Commercial Real Estate experience preferred.
• Real Estate/Finance background preferred.

Responsibilities

• Provide administrative and production support including typing correspondence using email, blasts, scans, leap-files, etc.
• Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
• Organize Producers' calendars, make travel arrangements and process expense reports.
• Assist Producer and Analysts in the preparation of marketing materials for real estate deals.
• Create and produce customized property information materials, market research, and client-specific research.
• Prepare PowerPoint presentations by pulling data from maps, charts, logos, pictures, tables, etc.
• Maintain internal web-based database; manage deal statuses, press releases, lists, and email blasts.
• Back up support to other Administrative Assistants as needed.

Skills

Communication

Organization

Time management

Multitasking

Problem-solving

Administrative support

Education

Real Estate/Finance background

High School diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Jones Lang LaSalle Incorporated in Irvine, CA is seeking an Administrative Assistant to support Capital Markets producers and the production team through transaction cycles. You will prepare marketing materials, manage calendars, arrange travel, and assist with client-focused research and presentations.

The role requires 2–3 years of admin/marketing experience, strong communication, organizational and multitasking skills, and CRE familiarity.