CAP / PPPP Residency Program Coord 1 - Psychiatry

Augusta University; Augusta (GA); On-site; USD 27,951 - 28,144; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plans

Tuition Assistance after 6 months

Job summary

An educational institution in Georgia is seeking a CAP / PPPP Residency Program Coordinator to support the Department of Psychiatry and Health Behavior. Responsibilities include overseeing residency program operations, coordinating educational events, and managing compliance requirements. Candidates should have a relevant bachelor’s degree and strong organizational skills. The role offers a full-time position with a salary range of $20.29 to $20.43 per hour, along with comprehensive benefits.

Qualifications

• Minimum of one year of experience in educational programs or similar administrative tasks.
• Strong initiative and ability to maintain confidentiality.

Responsibilities

• Oversee daily operations of residency programs and manage schedules.
• Coordinate Grand Rounds and educational meetings.
• Assist with the management of the residency system and compliance.

Skills

Interpersonal communication

Organizational skills

Proficiency in Microsoft Office

Education

Bachelor’s degree or equivalent experience

Job description

Overview

CAP / PPPP Residency Program Coord 1 - Psychiatry

Job ID: 288282

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values are described on the Augusta University site.

Job Summary

This position supports the Department of Psychiatry and Health Behavior's Child and Adolescent Psychiatry (CAP) Residency Program; as well as the Post Pediatric Psychiatry Portal (PPPP) program. The position handles all administrative support functions for these programs. This position also provides administrative assistance to the Section Chief of Child and Adolescent Psychiatry (CAP Training Director) and CAP faculty and residents.

Responsibilities

• Daily & Ongoing
  Oversees the day-to-day operations of the child and adolescent psychiatry fellowship and PPPP programs; communicates with GME constituents; maintains up to date knowledge of ACGME policies and procedures with complete and detailed understanding of all common and specialty program requirements. Additionally, the position works with the Assistant Program Director to develop resident rotations and schedules; maintains schedules and sends updates as needed; manages off site rotation schedules and requirements, and evaluates resident morale and responds to concerns as needed.
• Grand Rounds Coordinator
  Coordinate weekly schedule, technical, and occasionally in-person speakers for Grand Rounds. This includes the creation of itineraries and travel plans for presenters; publicizing presentations; assisting with presentation materials; managing room reservations on campus to include audio/visual resource requirements; managing documentation necessary for attendees to receive CEU credits.
• Assist other Administrative Staff as Needed
  Assist other Administrative Staff as Needed
• Other responsibilities as Requested
  Other responsibilities as Requested
• Program Director Support
  Coordinate/Facilitate annual meetings with faculty, residents, site directors regarding the program: Education Policy Committee; Clinical Competency Committee; Faculty Development
• Annual Residency Program Review – preparation includes creating the schedule and agenda, and collecting, organizing review data, meeting minutes and assisting PD in monitoring/implementing action plans.
• Track post-graduate survey results for the program, with summary data tables and information as needed
• Program Letter of Agreement - Maintain current PLA for every rotation site per ACGME requirements
• Annual Program Policy Review - Assist PD with updating/creating, distributing, interpreting and enforcing program policies
• Data Management and Reporting
  Manage the residency management system (One-45) to track duty hours and monitor compliance; ensure residents and faculty are trained to recognize signs of stress and fatigue in physicians; monitor levels among trainees. Manage evaluations within One-45; maintain resident portfolios; ensure compliance with GME/AU MCG procedures and credentialing requirements (DEA, medical licensing, HIPAA, immunizations, trainings).
• Fiscal Management
  Forward appropriate documentation to business manager for processing of reimbursements; manage resident leave requests through processing and tracking.
• Curriculum Management
  Coordinate resident events; ensure completion of all ACGME required components; assist in development of remediation plans; assist with letters of recommendation for graduates; maintain residency database and files; staff meetings and arrange professional development for faculty as needed.
• Human Resource Management
  Triage needs, train staff, maintain confidential files, process leave requests, support professional organization memberships.
• Monthly
  Establishes and maintains didactic schedule of events; enters schedule data; distributes rotation schedule; maintains documents required for program accreditation; coordinates social functions.
• Annually
  Create annual schedules; coordinate semiannual resident reviews; assist in policy and curriculum reviews; manage interview process, appoint incoming residents, and organize orientation and graduation events; report to accreditation bodies; manage equipment and supplies.
• Miscellaneous
  Provide office support; prepare agreements; process applications; coordinate marketing and maintain program records.
• Other
  Attend GME meetings; collaborate with GME colleagues; participate in conferences; provide administrative support to the Program Director.

Required Qualifications

• Educational Requirements
  Bachelor’s degree from an accredited college or university and one year educational program or similar experience OR Associate’s degree and 4 years professional/administrative experience including at least 2 years of educational program experience; OR High school diploma/GED with 7 years professional/administrative experience including at least 4 years of educational program experience.
• Knowledge, Skills, & Abilities
  ABILITIES: Confidentiality; excellent interpersonal and written/verbal communication; strong organizational skills; initiative; proficiency with Microsoft Office and other software/databases.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 9

Salary: Minimum $20.29/hour – $20.43/hour; salary to be commensurate with qualifications within the established range.

Recruitment Period: 7/23/25

Benefits include health insurance, dental, life, retirement plans, vacation, sick leave, and holidays. Tuition Assistance may be available after 6 months of employment.

Conditions of Employment

Background check required prior to starting. Depending on duties, credit check may be needed. Motor vehicle reports may be required. Final candidates may need to provide official transcripts and credentials for foreign-trained candidates. Confidentiality and privacy policies must be followed at all times.

Other Information

This position promotes a customer-friendly environment and provides service to patients, students, faculty, and employees. Augusta University is a tobacco-free environment.

Equal Employment Opportunity

Augusta University is an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Apply online via the Augusta University jobs site. For assistance, contact 706-721-9365.

To apply, visit the official posting page and follow the University’s application steps.