CAP-CT Program Coordinator

University of California, San Francisco; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of California, San Francisco is seeking a full-time Program Coordinator to support a DHHS-funded CAP-CT program. You will handle project operations, timelines, data collection and reporting, and coordinate meetings, materials, and expenditures.

The role requires independent work, strong organization, and the ability to manage multiple projects. The candidate should have a bachelor’s degree or equivalent experience and proven proficiency with MS Office, LMS platforms, and survey tools

Qualifications

• At least 1 year of relevant experience.
• Working knowledge of common organization- or research-specific computer programs.
• Proficient communication and interpersonal skills, both written and verbal.
• Discretion and ability to maintain confidentiality.
• Ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Ability to multitask with demanding timeframes.
• Experience with Qualtrics/REDCap or other surveying platforms.
• Proficiency in MS Office (Outlook, PowerPoint, Excel, Word).
• Experience with CME coordination and LMS usage.
• Experience working with consumers of educational courses/academic institutions.

Responsibilities

• Coordinate and maintain project timelines and deliverables.
• Assist with researching and applying relevant policies.
• Collect, manage, analyze and report data.
• Prepare and update program materials, protocols and procedures.
• Coordinate meeting schedules, agendas and minutes.
• Draft and update documents; manage program-related purchases and expense reports.
• Conduct literature searches and reviews; support manuscript preparation.
• Provide oversight on learning management systems and analytics reporting.
• Support marketing communications and website management across projects.

Skills

Communication

Data analysis

Discretion/Confidentiality

Attention to detail

Multitasking

Stakeholder coordination

Research

Education

Bachelor's degree or equivalent experience

Tools

Qualtrics/REDCap

MS Suite

Learning Management System (LMS)

Job description

Job Function Summary

Involves analytical studies on a variety of policies, projects, programs and issues in support of a function, research initiative, program and / or organizational unit, or in research of new or changing systems and programs. Assists in policy and program planning, development, administration, management and implementation; interprets, monitors and analyzes information regarding policies and procedures and provides consultative services to department administrators and other stakeholders.

Job Description

Job Function Summary

Involves analytical studies on a variety of policies, projects, programs and issues in support of a function, research initiative, program and / or organizational unit, or in research of new or changing systems and programs. Assists in policy and program planning, development, administration, management and implementation; interprets, monitors and analyzes information regarding policies and procedures and provides consultative services to department administrators and other stakeholders.

Generic Scope

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope

The UCSF Division of Geriatrics seeks to recruit a full‑time Program Coordinator to support the implementation and operational ownership of a Department of Health and Human Services (DHHS) funded program, Caregivers as Partners in Care Teams (CAP-CT). This position reports to the Program Director and supports/leads a wide‑range of project operations and coordination tasks. The Program Coordinator will perform a broad range of duties that will require analytical, organizational, communication, technical, and coordination skills. Specific duties include: coordinating and maintaining project timelines and deliverables, assisting with researching and applying relevant policies, data collection, management, analyses and reporting, preparing and updating program materials/protocols/procedures, coordinating meeting schedules/agendas/minutes, drafting and updating documents, making program‑related purchases and submitting expense reports, conducting literature searches/reviews, and supporting manuscript preparation/scholarly dissemination. The Program Coordinator will additionally function as a subject matter expert and provide oversight and direction on learning management systems, manage digital education platforms, CE/CME accreditation coordination, analytics reporting, marketing communications, website management, and operational support across multiple projects and conferences. This position requires the ability to be proactive, resourceful and efficient, with a high level of flexibility. An ideal candidate will be able to work independently with minimal supervision, balances multiple competing priorities at any given time, and is intellectually curious, willing to learn new skills and a problem‑solver. The Program Coordinator may be required to provide the same level of support across projects/programs where there is a need.

Department Overview

The Division of Geriatrics’ work is grounded in a deep commitment to and respect for older persons from diverse backgrounds and lived experiences. We are specialists in aging. Our expertise is in optimizing the health of older individuals. We work in the community and on virtually every UCSF campus – Parnassus, San Francisco VA Health Care System, Zuckerberg San Francisco General Hospital, Mission Bay, and UCSF Center for Geriatric Care. The Division has over 130 employees including faculty, volunteer clinical faculty, fellows, staff, student interns and volunteers. We are deeply committed to, and will champion, diversity, equity and inclusion as our core mission. We will nurture and grow a culture in which everyone from all backgrounds is welcomed, supported, respected, and valued!

Qualifications

Required Qualifications

• At least 1 year of relevant experience.
• Working knowledge of common organization- or research‑specific and other computer application programs.
• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Proficient in ability to use discretion and maintain all confidentiality.
• Demonstrates ability to use sound judgment in responding to issues and concerns.
• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Proficient in ability to multi‑task with demanding timeframes.
• Experience in using Qualtrics/REDCap/other surveying platforms.
• Proficient in MS Suite (Outlook, PowerPoint, Excel, Word, etc.)
• Proficient with Continuing Medical Education (CME) and Learning Management System (LMS).
• Experience working with consumers of educational courses/academic institutions.

Preferred Qualifications

• Experience working in public health or research administration, e.g. working on state contracts, NIH programs, or working in an academic institution.
• Previous experience using project management tools and software, website management and managing social media platforms.

Required Education

• Bachelor's degree in related area and / or equivalent experience / training.