Cancer Research Training and Education (CRTEC) Data and Administrative Coordinator

Virginia Commonwealth University; Richmond (VA); Hybrid; USD 53,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Paid time off

Job summary

Virginia Commonwealth University seeks a CRTEC Data and Administrative Coordinator to manage student and trainee data, ensure quality, and support reporting for CCSG and CRTEC programs. The role blends data stewardship with administrative program support and requires collaboration with CRTEC leadership, faculty mentors, and trainees.

The position emphasizes long-term follow-up, data system utilization, and process improvement, with a shift from in-person work to a hybrid schedule after the

Qualifications

• Experience managing long-term trainee data and program records.
• Ability to enter, update, and maintain accurate records across multiple data systems.
• Perform routine data cleaning, validation, and quality assurance.

Responsibilities

• Track student and trainee participation, outcomes, and long-term career progression.
• Manage data in CRTEC data systems and ensure timely data entry.
• Support development and documentation of SOPs for data collection and reporting.
• Assist in training staff on data entry, review, and use of CRTEC data.
• Collaborate with leadership and stakeholders to ensure accurate reporting and grant submissions.
• Provide administrative support for CRTEC training programs and event coordination.

Skills

Data management

Data quality

Reporting

SOPs

Database systems

Communication

Training

Tools

REDCap

Flight Tracker

NIH Reporter

PubMed

Massey tracking system

Job description

Advertising Summary:

The CRTEC Data and AdministrativeCoordinator is responsible for managing, tracking, validating, andreporting student and trainee data to support CRTEC programs and CCSG reporting requirements.

Benefits:

All full-time university staff are eligible forVCU’s robust benefits package that includes comprehensive health benefits, paid annualand holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity andcash match programs, employee discounts, well-being resources,abundant opportunities for career development and advancement, andmore.

• Continuing education for undergraduate and graduate tuition fora maximum of 6 credits per semester;
• Professional development opportunities encouraged and offered for employees as part of annual career development, e.g.certifications, seminars, courses, annual conferences,mentorship;
• 28 Vacation Days, 12+ State Holidays, and 4 Days to volunteer;
• Medical, Dental and Vision Health Benefits to meet the needs ofemployees and their eligible family members from the Commonwealthof Virginia as well as optional FSA;
• Participation in the Virginia Retirement System (VRS) and otherretirement saving options;
• Parental and Caregiver Leave, Short Term Disability (STD),Disability Insurance, Voluntary Long Term Care Insurance, andEmployee Assistance Program.

Unit:

Massey Comprehensive Cancer Ctr MBU

Department:

Massey Central Admin

Department Summary:

Massey Comprehensive CancerCenter

Mission:

To reduce the state cancer burden for all Virginians byaddressing the confluence between biological, social, and policydrivers through high-impact, cutting-edge research; person-centeredcare across the continuum, from prevention through survivorship;community integration; and training the next generation ofcommunity-centric researchers and healthcare professionals

Vision:

To be a premier community-focused cancer center leading thenation in cancer health equity research and ensuring optimal healthoutcomes for all

Why Richmond?

Duties & Responsibilities:

The CRTEC Data and Administrative Coordinator is responsible for managing, tracking, validating, and reporting student and trainee data to support CRTEC programs and CCSG reporting requirements.

Approximately 70% of the role focuses on data collection, long-term trainee tracking, data quality, reporting, and database management, ensuring accurate and reliable information for decision-making, outcome support, and grantreporting.

The remaining 30% of the role provides administrative and operational support for CRTEC training programs, including meeting and event coordination, trainee support, travel and financial processing assistance, communications, and other program-related activities. This position works closely with CRTEC leadership, faculty, trainees, and institutional partners to support both data-driven program decisions and successful program operations.

Key Responsibilities

Student and Trainee Data Management and Long-term Follow-up(40%)

• Track student and trainee participation, program involvement,outcomes, and long-term career progression, including follow-up forup to 15 years after program participation.
• Track long-term outcomes, including education, employment,career advancement, publications, grants, research involvement, andother professional achievements.
• Enter, update, and maintain accurate records for all studentsand trainees in designated CRTEC data systems.
• Ensure all new student and trainee records are entered in atimely and consistent manner.
• Perform routine data cleaning, validation, and qualityassurance to maintain accuracy, completeness, andconsistency.
• Identify missing, incomplete, or inconsistent data and workwith appropriate team members to resolve discrepancies.

Systems and Database Utilization (15%)

• Use and maintain multiple data systems, including REDCap,Flight Tracker, NIH Reporter, PubMed, Massey’s homegrown trackingsystems, and other approved platforms.
• Access public databases, institutional libraries, and researchtools to update and verify existing trainee records.
• Assist with the development, testing, enhancement, andmaintenance of the CRTEC homegrown database.
• Support system improvements by identifying data gaps, workflowissues, and opportunities to improve tracking and reportingefficiency.

Reporting, Data Quality and Process Improvement (15%)

• Support the development and documentation of standardoperating procedures (SOPs) for data collection, data entry,follow-up tracking, quality assurance, and reporting.
• Help establish consistent best practices for maintainingstudent and trainee records across CRTEC programs.
• Assist with training or guidance for staff who enter, review,or use CRTEC-related data.
• Collaborate with CRTEC leadership, program staff, facultymentors, trainees, data analytics teams, and other stakeholders tosupport accurate and timely reporting.
• Assist in preparing reports, data summaries, and ad hocanalyses to support program evaluation, institutional reporting,grant reporting, CCSG submissions, and leadershipdecision-making.

• Communicate data issues, trends, and follow-up needs clearly tothe appropriate team members.
• Monitor data quality on an ongoing basis and recommendimprovements to strengthen accuracy, completeness, andusability.

Administrative Support and Program Operations (30%)

• Provide ongoing administrative and programmatic support forCRTEC training programs, including calendar management, meetingcoordination, travel arrangements, financial processing support,event logistics, trainee support, and other administrativeoperations necessary for successful program implementation.

The position requires working mostly in person during the firstthree to six months of hire. After that, employees may be eligiblefor a hybrid schedule of 2–3 days per week in the office, dependingon performance and business needs.

During the summer,the role is expected to be fully in person (late May to end ofJuly).

Applicants must be authorized to work in the US without the needfor current or future or permanent residence sponsorship. Sponsorship is not available for this position.

VCU is committed to hiring veterans! VCU will include a veteran’speriod(s) of military service in the calculation of their annualleave accrual rate. This may provide veterans with an increasedleave accrual!

Position will remain open until filled. Applications receivedby October 9th, 2026 will be given priorityconsideration.

Salary Range:

Commensurate with experience, range minimum of$59,000

FLSA Exemption Status:

Non-Exempt