Cancer Registrar Tech Spclst

Brown-University-Health-1; Providence (RI); On-site; USD 35,004 - 55,241; Full time

Job summary

Brown University Health is seeking a Cancer Registry Abstractor to extract and abstract data from medical records for the Rhode Island Hospital cancer registry. The role supports annual reports, site studies, and data requests, ensuring accuracy and regulatory compliance.

The ideal candidate holds a CTR certification and has experience with registry data, using IMPAC or similar databases. Strong analytical, organizational, and communication skills are required.

Qualifications

• College-level knowledge of computer operations and software applications.
• Knowledge of cancer registry data collection requirements and data management systems.
• Strong analytical, organizational, and time-management skills.
• Ability to interact with data users within and outside the Hospital.

Responsibilities

• Operate computers and software to develop, maintain and report computerized records.
• Respond to user questions about system functionality and usage.
• Abstract cancer registry cases with supporting data from medical records.
• Use registry software to manage data imports/exports and generate reports.
• Export daily cancer care data to Rhode Island State Department of Health.
• Review patient records for accuracy of identification, diagnosis, treatment history, and staging.
• Ensure data quality by resolving discrepancies and following regulatory standards.
• Maintain and update system manuals and assist in training.
• Occasionally travel to continuing education programs.

Skills

Anatomy & physiology

Medical terminology

Cancer registry

Data abstraction

Analytical skills

Time management

Interpersonal skills

Education

CTR certification

College-level computer skills

Tools

IMPAC database

Microsoft Word/Excel

Job description

Summary

Reports to the Oncology Data Management Manager, and under general direction, abstracts information from medical records of patients with positive or possible cancer diagnoses. The information is entered into a computerized database (IMPAC) system to establish a Cancer Registry data bank from which to draw information for annual reports, site specific studies, data requests and to assist physicians with short and long-term cancer patient care evaluations, etc. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:Instill Trust and Value DifferencesPatient and Community Focus and Collaborate

Responsibilities

Operates computers and peripheral equipment and is skilled in the use of various software applications necessary to develop, prepare and maintain computerized records and develop reports. Responds to user questions regarding system functionality, capabilities, usage, limitations and the like. Assists in resolving complex issues related to review, analysis and abstraction of medical record information pertinent to documenting information on cancer patients.Utilizes specialized software for cancer registry database management to establish import and export links to other software packages and to download and upload data for review andreporting. Develops and prepares various reports derived from electronic database utilizing a variety of software packages such as word processing, spreadsheets, graphics, Microsoft query applications and the like.Regularly exports new cancer care data to the Rhode Island State Department of Health utilizing communications software.Retrieves Patient Disease Index and reviews against the active and suspense database contained in the Registry to ascertain if a patient is a case for follow-up, newly diagnosed and requires accessioning into the database or has developed a subsequent new primary site, requires a staging form to be appended to the medical record and/or completed/signed by the attending physician, etc.Reviews the entire medical record to ascertain patient identification data, history of admissions, method of diagnosis, history and types of treatments and intent of treatment (cure or palliation) against the criteria for cancer case selection set forth by the American College of Surgeons (AcoS), the Rhode Island Department of Health, Rhode Island Hospital's Cancer Committee and other regulatory agencies.Abstracts cases thoroughly and concisely, substantiating codes, histology and staging. Contacts outside institutions for additional treatment information if necessary. Adds follow-up to all cases. Interprets data and uses the ACoS Guidelines, Collaborative Staging Manual, and Multiple Primary and Histology Manual for recording extent of primary tumor and absence or presence of distant metastases, ICD-O (International Classification of Disease for Oncology) for tumor nomenclature and coding, FORDS Manual for coding, and the Rhode Island Census Tract Coding Guide for assignment of Census Tract Codes.Familiarity with CoC Cancer Program Standards and participates in continuous review of the status of compliance with Standards.Accesses the health database on the World Wide Web to review cases lost to follow-up against various national death indexes. Notes date of death, cause of death and presence of cancer at death in the electronic record.Receives pathology reports and reviews both clinical history and microscopic diagnosis to identify new, potential and established patients requiring follow-up and updates information in appropriate electronic database.Receives changes from other source lists from the Hospital Association of Rhode Island which are reviewed against the electronic databases for completeness and accuracy of the data. Discrepancies are investigated before any changes are made to the electronic record and death information is entered into the appropriate databases. Monitors and records lifetime follow‑upon each patient listed in the registry via phone contacts, letters to physicians, patients and other agencies as appropriate.Compares daily obituaries in the newspaper and on the Internet against master files or registered and suspected cases. Notes date of death in appropriate electronic records.Ensures staging form is in the record if appropriate, and, if not, refers to appropriate source to obtain the form.Participates in the evaluation of current and potential system capabilities against current and future needs.Ensures proper operating condition of computer equipment, making minor adjustments as appropriate and contacting others for more extensive maintenance. Resolves hardware and software problems. Ensures new hardware and/or software is functional and meets data requirements. Prepares and maintains related system procedural/operating manuals.Occasional travel to local, regional or nationally approved continuing education programs is required.

Minimum Qualifications

BASIC KNOWLEDGE: College‑level knowledge of computer operations and software applications. Anatomy and Physiology, Medical Terminology. Demonstrates solid knowledge of Cancer Registry data collection requirements of the American College of Surgeons, automated information and data management systems including hardware and software interfaces, expertise in internet research. Requires analytical, communication, organizational, and time‑management skills to assess information needs, perform quality assurance, and reporting. Requires interpersonal skills to effectively interact with various cancer registry data users within and outside the Hospital regarding cancer registry data. Thorough knowledge of medical terminology, anatomy and physiology, disease processes, current governmental/regulatory requirements.

EXPERIENCE: A minimum three years progressively more responsible related experience in performing full range of duties of cancer registry, including familiarity with data base development and maintenance. Experience should demonstrate ability to interpret more complex medical records, extent of disease and absence/presence of distant metastasis and to prepare a variety of records using computerized registry data. CTR required.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: Works in normal office environment with generally good working conditions.

SUPERVISORY RESPONSIBILITY: None

Pay Range

$25.41-$40.10

Equal Employment Opportunity

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type

M-F 7:00 AM-3:30 PM; T-F 7:00 AM-5:30 PM (Flexible)

Work Shift

Day

Driving Required

No

Union

United Nurses And Allied Professional