Campus Registrar Assistant — Federal Work-Study

CCC; Chicago (IL); Hybrid; USD 22,000 - 25,000; Full time

Job summary

City Colleges of Chicago is seeking a College Work Study Student for the Registrar Office. The role involves assisting at the reception desk, helping with day-to-day office tasks, and supporting staff in various projects.

The position supports CCC’s standards of customer service and office excellence. The work study student will interact with students, faculty and staff, contribute to filing, word processing, and light data entry, and help maintain an organized front desk environment in

Qualifications

• Assists at reception, greets students, faculty and staff.
• Performs day-to-day office tasks and data entry.
• Provides support on various projects and assignments.
• Follows CCC Customer Service standards.

Responsibilities

• Greet visitors and assist in front desk operations.
• Assist Registrar staff with daily office functions.
• Support projects and general administrative tasks.
• Handle filing, photocopying, faxing and data entry.

Skills

Reception support

Data entry

Customer service

Microsoft Word

Attention to detail

Education

High School Diploma or GED

Job description

📁 Financial Aid - College Work Study Student

OLI0001537

📅 Aug 14, 2026

FEDERAL WORK STUDY– REGISTRAR OFFICE ASSISTANT
OLIVE-HARVEY COLLEGE– REGISTRAR DEPARTMENT

City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 70,000 students each year access to a quality, affordable education.

TheFederal Work Study Program(FWS) is a federally-funded financial aid program that provides subsidized part-time employment for eligible students in order to assist them with postsecondary financial needs. City Colleges of Chicago (CCC) complies with the Department of Education’s regulations regarding the FWS program and allows students to benefit from this opportunity.

PRIMARY OBJECTIVE:

The FWS program encourages students to gain experience in their prospective fields by placing them in areas and departments aligned with their area of study whenever possible. Students are able to use their wages towards educational and living expenses. FWS jobs are available in areas such as academic departments, laboratories, libraries, administrative offices, student centers and several off-campus locations.

ESSENTIAL DUTIES:

• Student will assist at reception desk, greeting students, faculty and staff entering office
• Assists staff in the day-to-day functions of the Office.
• Provides support on various projects and assignments as needed.
• Provides general office support including but not limited to filing, faxing, photocopying, and Data entry.
• Adheres to the City Colleges of Chicago Customer Services Excellence Standards.
• The student will work closely with the Registrar staff to greet thepublic, students, faculty and staff as they enter the building. Student will respond to student and staff inquiries when possible: answer phones; perform light word processing and filing; and provide staff support.

QUALIFICATIONS:
Eligibility Requirements:

• Applicants must be 16years or older, have work permit consent, and eligible to work in the United States
• Applicants must be actively attending one of the City Colleges of Chicago
• Applicants must be enrolled in a minimum of 6 semester hours pre-credit or credit classes
• Applicants must be pursuing an approved educational credential, degree, or certificate
• Applicants must have and maintain a minimum cumulative 2.0 GPA (waived for first semester new students)
• Applicants must be in “good standing” – no City Colleges of Chicago academic restrictions
• Applicants must not be current Full or Part-time employees of the City Colleges of Chicago
• All positions are “employment at-will”

MINIMUM QUALIFICATIONS:

• High School Diploma required or actively pursuing a GED at the City Colleges of Chicago.
• Knowledge of City Colleges of Chicago.
• Promotes a positive role model and favorable public image as City Colleges of Chicago representative.
• Adheres to the City Colleges of Chicago Customer Services Excellence Standards.
• Microsoft Word
• Data Entry
• Customer Service
• Attention to Detail

Student worker rate is $17.00/hr. If variance from $17.05/hr is required, College HR/Recruitment must discuss with District Compensation.
The rate paid is in accordance with City Colleges approved salary scale.

We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!

FEDERAL WORK STUDY– REGISTRAR OFFICE ASSISTANT
OLIVE-HARVEY COLLEGE– REGISTRAR DEPARTMENT

City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 70,000 students each year access to a quality, affordable education.

TheFederal Work Study Program(FWS) is a federally-funded financial aid program that provides subsidized part-time employment for eligible students in order to assist them with postsecondary financial needs. City Colleges of Chicago (CCC) complies with the Department of Education’s regulations regarding the FWS program and allows students to benefit from this opportunity.

PRIMARY OBJECTIVE:

The FWS program encourages students to gain experience in their prospective fields by placing them in areas and departments aligned with their area of study whenever possible. Students are able to use their wages towards educational and living expenses. FWS jobs are available in areas such as academic departments, laboratories, libraries, administrative offices, student centers and several off-campus locations.

ESSENTIAL DUTIES:

• Student will assist at reception desk, greeting students, faculty and staff entering office
• Assists staff in the day-to-day functions of the Office.
• Provides support on various projects and assignments as needed.
• Provides general office support including but not limited to filing, faxing, photocopying, and Data entry.
• Adheres to the City Colleges of Chicago Customer Services Excellence Standards.
• The student will work closely with the Registrar staff to greet thepublic, students, faculty and staff as they enter the building. Student will respond to student and staff inquiries when possible: answer phones; perform light word processing and filing; and provide staff support.

QUALIFICATIONS:
Eligibility Requirements:

• Applicants must be 16years or older, have work permit consent, and eligible to work in the United States
• Applicants must be actively attending one of the City Colleges of Chicago
• Applicants must be enrolled in a minimum of 6 semester hours pre-credit or credit classes
• Applicants must be pursuing an approved educational credential, degree, or certificate
• Applicants must have and maintain a minimum cumulative 2.0 GPA (waived for first semester new students)
• Applicants must be in “good standing” – no City Colleges of Chicago academic restrictions
• Applicants must not be current Full or Part-time employees of the City Colleges of Chicago
• All positions are “employment at-will”

MINIMUM QUALIFICATIONS:

• High School Diploma required or actively pursuing a GED at the City Colleges of Chicago.
• Knowledge of City Colleges of Chicago.
• Promotes a positive role model and favorable public image as City Colleges of Chicago representative.
• Adheres to the City Colleges of Chicago Customer Services Excellence Standards.
• Microsoft Word
• Data Entry
• Customer Service
• Attention to Detail

Student worker rate is $17.00/hr. If variance from $17.05/hr is required, College HR/Recruitment must discuss with District Compensation.
The rate paid is in accordance with City Colleges approved salary scale.

We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!

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