Campus Operations Specialist - Evenings & Weekends

Saybrook University; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

generous paid time‑off

medical and dental coverage

company-paid life and disability保险

Job summary

The Chicago School in Chicago, IL seeks a Campus Operations Coordinator to maintain a functional, prepared campus environment that supports students, faculty, and staff. This role is part of the Campus Services team, focusing on proactive facilities coordination and seamless daily operations.

Our campus operates seven days per week with extended evening hours. The position requires a high school diploma or GED and 1+ year of facilities experience; proficiency in Microsoft Office and a valid U.S.

Qualifications

• High school diploma or GED required.
• 1+ years of facilities or operational support experience.
• Strong interpersonal and communication skills.
• Strong organizational and documentation skills.
• Ability to manage multiple operational priorities simultaneously.
• Proficiency with Microsoft Office and facilities ticketing systems.
• Valid U.S. Driver’s License.
• Availability to work evenings and weekends.
• Ability to lift, push, and pull approximately 50 pounds.

Responsibilities

• Daily Operations: support daily operational workflows to ensure classrooms, offices, and shared spaces are prepared, functional, and aligned with campus standards.
• Open/close procedures: verify building readiness, safety systems, space conditions, and ensure all areas are secured.
• Maintain a visible campus presence to monitor conditions, identify operational issues, and ensure a clean and safe environment.
• Support office moves, furniture reconfigurations, classroom setups and event-related setups or breakdowns.
• Crosstrain on welcome desk workflows to maintain service continuity and coverage during peak periods or absences.
• Manage incoming and outgoing deliveries, mail, and shipments, ensuring accurate sorting, documentation, and timely distribution.
• Create and update ID cards for faculty, staff, and students in accordance with access protocols.
• Monitor and replenish inventory for classrooms, offices, kitchens, and shared spaces, ensuring supplies are organized and available.
• Team and Campus Support: Submit, track, and follow up on work orders for maintenance, custodial, and facilities needs; verify completion and communicate updates to stakeholders.
• Support onsite vendors and contractors by coordinating access and ensuring work meets campus standards.
• Monitor and respond to the campus operations inbox, addressing operational inquiries from students, faculty, and staff.
• Collaborate with the Chicago Operations team, Facilities, IT, Academic Departments, Student Services, and others to ensure coordinated and timely support.
• Assist with the onboarding and training of student workers.
• Execute campus emergency procedures as trained and assist with evacuations, safety drills, and maintenance of emergency supplies.

Skills

Interpersonal communication

Organizational skills

Documentation

Microsoft Office

Facilities ticketing systems

Evenings and weekends

Driver's license

Education

High school diploma or GED

Associate or bachelor's degree

Job description

The Chicago School in Chicago, IL seeks a Campus Operations Coordinator to maintain a functional, prepared campus environment that supports students, faculty, and staff. This role is part of the Campus Services team, focusing on proactive facilities coordination and seamless daily operations.

Our campus operates seven days per week with extended evening hours. The position requires a high school diploma or GED and 1+ year of facilities experience; proficiency in Microsoft Office and a valid U.S.