Campus Operations & Safety Specialist (Part-Time)
Saybrook University
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Job summary
Saybrook University is seeking a Part-Time Campus Operations & Safety Specialist to provide flexible coverage for evenings, weekends, and events. This role supports safety, front desk, and event operations across the campus, with duties spanning patrols, visitor assistance, and administrative tasks.
The position requires a high school diploma or GED, 1+ year campus safety or related experience, CPR/AED certification, and availability for non-traditional hours.
Qualifications
- High school diploma or GED or equivalent.
- 1+ year in campus safety, security, customer service, or office environment.
- CPR & AED certification required.
- Experience with Office 365 and Teams preferred.
Responsibilities
- patrol campus grounds and buildings to ensure safety and security.
- Respond to emergencies and coordinate with local responders as needed.
- Enforce campus safety policies and report violations.
- Check doors and locks and secure buildings as directed.
- Maintain incident logs and assist leadership with reporting.
- Support campus events with setup, monitoring, and breakdown.
- Front desk duties: greet visitors, answer phones, and assist parking/mail operations.
- Assist with parking program administration and campus mail handling.
- Complete other duties as assigned by the supervisor.
Skills
Education
Tools
Job description
Position Name: Campus Operations & Safety Specialist (Part-Time)
Classification: Non-Exempt, Part-Time, Non-Benefitted
FTE: 0.48 FTE / Part-Time (18 hours per week)
Work Hours: 18 hours per week.
Schedule is flexible based on campus needs, with emphasis on evenings, Saturdays, Sundays, special events, and identified staffing gaps (including scheduled leaves). Occasional overtime as needed.
Department/Division: Operations/Facilities
Supervisor: Campus Operations & Safety Manager
The Campus Operations & Safety Specialist provides flexible, cross-trained coverage across the Operations team's safety, front desk, and event-support functions. This position is designed to fill in across the duties of the Campus Operations & Safety Coordinator, the Campus Safety Specialist, and the Campus Operations & Safety Specialist I roles, with particular emphasis on evening, weekend, and event coverage. This person will patrol campus grounds and buildings, respond to safety and security concerns, and support campus events through setup, monitoring, and breakdown. The role also provides front desk coverage — greeting and directing visitors, answering phones, and supporting parking, badge, and mail operations — and documents incidents and concerns for Operations leadership. Scheduling is adjusted based on the campus event calendar, coverage needs during staff leaves and absences, and other operational priorities identified by the Campus Operations & Safety Manager.
- Regularly patrol campus grounds, buildings, and facilities on foot or vehicle to ensure safety and security.
- Act as a first responder to campus emergencies, including medical and security incidents; coordinate with local police, fire, and other emergency responders as appropriate.
- Enforce campus policies and procedures related to safety and security; issue warnings and report violations to the appropriate authority.
- Check doors and locks for proper operation; secure and lock buildings and windows as directed.
- Investigate and report unusual, suspicious, or dangerous circumstances; complete incident reports and maintain logs, notifying Campus Operations and Safety leadership as appropriate.
- Identify and report malfunctioning locks and other safety hazards in a timely manner.
- Assist with emergency drills and support implementation of emergency action plans, including evacuation procedures.
- Support campus events held during evenings and weekends, including setup (tables, chairs, equipment, signage) and breakdown/restoring rooms afterward.
- Provide a visible safety presence and front desk/monitoring coverage for the duration of assigned events.
- Assist event organizers and campus departments with operational needs during events.
- Receive visitors at the front desk by greeting, welcoming, directing and announcing appropriately.
- Answer, screen and forward incoming phone call.
- Provide excellent customer service to students, faculty, staff, and visitors.
- Support the parking program, including assigning permits/badges, processing tickets, and distributing parking stickers and permits.
- Assist in processing and distributing mail for campus departments, including accepting, sorting, and tracking incoming and outgoing mail and packages.
- Create requisitions, receipts, and supplier invoices for vendors and contractors as needed.
- Assist the Operations team with reports, communications, and other administrative tasks.
- Perform other duties included in the Campus Operations & Safety Coordinator, Campus Safety Specialist, or Campus Operations & Safety Specialist I position descriptions, as assigned.
- Best Practices: We maintain high standards by using and integrating evidence across multiple disciplines.
- Curiosity: We are innovative, open minded, and forward thinking.
- Inclusiveness: We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.
- Professionalism: We are responsible, respectful, and accountable.
- Student‑Focus: We work for the common good of students’ academic and professional success.
- Whole‑Person Health: We promote physical, mental and emotional wellness in all facets of the UWS experience.
- High school diploma/G.E.D. or equivalent work experience.
- Experience 1+ years working in campus safety, security, customer service, or an office environment, and/or equivalent training.
- Strong written and verbal communication skills.
- Ability to problem‑solve and work with multiple interruptions.
- Ability to collaborate with others and provide excellent customer service.
- Able to lift 50 lbs., stand for prolonged periods, and walk/patrol at a brisk pace.
- Proficient in Office 365, Teams, and other software-based programs.
- Availability to work evenings, weekends, and events as scheduled.
- 24+ college credits in a field related to campus safety.
- CPR & AED certification.
- 3+ years operational experience at a university/college campus.
- Emergency/crisis response planning and/or drill experience.
- Experience with video surveillance software (Milestone) or access control software (Lenel).
- Data analysis experience.
Screening of applicants will begin immediately, and the position will remain open until filled.
University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.
This opportunity is budgeted at $22.00-23.00 per hour base compensation.
Additional compensation factors may impact total compensation.
To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement.
https://www.uws.edu/about/employment/
University of Western States is an Equal Opportunity Employer.
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