Campus Operations Purchasing and Receiving Supervisor

Waubonsee Community College; Sugar Grove (IL); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Paid holidays

Low-cost medical, dental, vision

SURS pension plan

Comprehensive benefits package

Job summary

Waubonsee Community College seeks a Campus Operations Purchasing and Receiving Supervisor to lead purchasing, receiving, inventory, and vendor management for Campus Operations. This role reports to the Campus Safety Project Manager and collaborates with the Purchasing Office to optimize procurement activities, sourcing, and contract administration.

The position requires a degree in a related field, leadership experience, and strong Microsoft Office skills, with a focus on cost-effective sourcing

Qualifications

• Associate degree in related field required.
• Bachelor’s degree in a related field preferred.
• Minimum of three years of experience in a purchasing role.
• Experience with consortiums/state bidding procedures is strongly preferred.
• Minimum of one year in a team leadership or supervisory role.
• Proficiency with Microsoft Excel and Word; familiarity with ERP systems and Banner is advantageous.

Responsibilities

• Coordinate material, supply, equipment, and service procurement for Campus Operations.
• Obtain quotations for goods and services per policy and procedures.
• Participate in bid processes, vendor meetings, and procurement activities.
• Source cost-effective goods and services and follow college policies.
• Lead bids and vendor evaluations with Purchasing Manager.
• Maintain vendor records and manage contract lifecycles with a calendar-driven approach.
• Oversee warehouse operations, inventory, and shipping/receiving functions.
• Create and manage requisitions in Banner and oversee processing of materials.

Education

Associate degree in related field

Bachelor’s degree in related field preferred

Tools

Microsoft Excel

Microsoft Word

Adobe

DocuSign

Video conferencing

Databases

Web technology

ERP systems

Ellucian Banner

Job description

Campus Operations Purchasing and Receiving Supervisor

Full-time Staff

Hybrid Option: No

Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here - join us today!

Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.

Role Description

The Campus Operations Purchasing and Receiving Supervisor reports directly to the Campus Safety Project Manager. The supervisor coordinates purchasing, receiving, inventory, warehouse operations, vendor administration, and furniture acquisition activities for Campus Operations. The position supervises warehouse and shipping and receiving staff; supports departmental procurement and bidding activities in partnership with the Purchasing Office; manages inventory and vendor records; and coordinates the acquisition and delivery of materials, furnishings, supplies, and services. The position exercises independent judgment within established College purchasing policies and procedures and serves as a primary liaison among Campus Operations, Purchasing, vendors, and contracts.

Responsibilities

Coordinate material, supply, equipment, and service procurement needs for Campus Operations in support of College facilities and operational requirements.

Obtain and coordinate quotations for goods and services in accordance with College purchasing policies and established procurement procedures.

Participate in pre-bid meetings, bid openings, vendor meetings, and other procurement-related activities as appropriate to Campus Operations projects.

Research, source options, and recommend cost-effective goods and services by following college policies and procurement procedures.

Partner with Purchasing Manager on bids, on Campus Operations procurement activities, including specification development, reviewing bids, vendor evaluation, and contractor selection processes, within established areas of authority.

Serve as primary departmental liaison with suppliers to secure cost-effective, high-quality products. Maintain accurate vendor and purchasing records and coordinate the lifecycle of Campus Operations agreements, including tracking expiration dates, renewal timelines, and required departmental actions.

Manage Vendor Database and contract lifecycles, ensuring all vendor agreements are systematically tracked, coordinated, and renewed on time via a dedicated calendar system. Partners directly with departmental staff within Operations to prepare, write, and finalize RFPs for all departmental Vendors of Record.

Maintain Campus Operations warehouse inventory, coordinate the inventory system, and perform semi-annual auditing. Work with vendors and the college purchasing department to optimize the shipping and storage functions of the Campus Operations Department.

Create and manage requisitions in Banner and oversee receipt, shipment, delivery, and related system processing of materials and products.

Maintain inventory, warehouse, and related reference databases to support accurate tracking of College materials, furnishings, and operational resources.

Establish and maintain College furniture and furnishing standards and coordinate furniture and room-layout planning considering ergonomics, capacity, accessibility requirements, and established College standards.

Coordinate asset disposal activities with the Purchasing Manager in accordance with College procedures.

Supervise shipping and receiving staff and oversee warehouse operations, including work assignments, receiving, storage, distribution, and inventory coordination.

Serve as the primary liaison between the College and utility providers, ensuring timely invoice processing and tracking data for quarterly reporting or annual rebates.

Respond to Campus Operations work orders and other general assignment requests as needed.

Perform other duties as assigned.

Minimum Qualifications

Associate degree in related field required. Bachelor’s degree in a related field preferred.

Minimum of three years of experience in a purchasing role required. Education or government purchasing experience with consortiums and/or state bidding procedures strongly preferred.

Minimum of one year in a team leadership or supervisory role.

Proficiency with Microsoft Excel and Word, Adobe, DocuSign, video conferencing, databases, web technology, and an ERP system(s). Ellucian Banner experience preferred.

Ability to analyze complex procurement issues, formulate logical conclusions, recognize alternatives, and problem-solve.

Excellent organizational, communication, interpersonal, and customer service skills with the ability to exercise discretion and maintain confidentiality.

Ability to work independently with minimal supervision and attention to detail. Strong problem-solving and time-management skills.

Position Details

Compensation Range: 24.64 - 29.69

Compensation Type: Hourly

Work Schedule: Varies 8.5 hr shift may start at 7 or 8 AM

Work Hours: 40

Testing: No

Priority Application Review Date: 10/30/2026

Grant Funded: No

Compensation: The pay for this position will be determined by your experience, education, and qualifications.

Equal opportunity employer, including disability and veteran