Campus Operations & Finance Manager

Harmony Public Schools; San Antonio (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Harmony Science Academy - San Antonio is seeking a campus operations and business programs manager to oversee facilities, attendance, nutrition, purchasing, budgeting, payroll, and related procedures. You will manage procurement, contracts, vendor relations, timekeeping, and monthly reconciliations, ensuring timely invoicing and accurate financial records.

The role collaborates with campus and district leadership to develop the Campus Improvement Plan and to support student services and

Qualifications

• Bachelor’s Degree from an accredited college or university OR Minimum 2 years of experience in a related field.
• Ability to manage campus operations and business programs, initiatives, and procedures.

Responsibilities

• Understands and supports the mission, vision and values of Harmony Public Schools.
• Takes responsibility for managing campus operations and business programs, initiatives, and procedures including facilities, student attendance, child nutrition, student health, transportation, purchasing, budgeting, accounting, payroll, timekeeping, reimbursements, etc.
• Oversees daily attendance at the campus.
• Oversees child nutrition programs at the campus and ensures that they are implemented according to regulations
• Oversees timely and accurately processing of free/reduced lunch applications
• Arranges bus transportation for certain school events as needed
• Oversees registrars in admission of new students, re-enrollment of current students, maintenance and timely processing of student record at campuses that don’t have student recruitment coordinator.
• Oversees the school’s purchasing/procurement process (requisition, purchase order, receiving goods and services, invoice processing) by following HPS purchasing guidelines.
• Maintains current agreements for all contracted services.
• Manages purchase orders for the campus. Cleans-ups cancelled/unused items and fulfills used ones in order to help with accurate forecasting of future expenditures.
• Ensures that invoices are processed in a timely manner so that clean credit history is maintained.
• Processes reimbursement requests in a timely manner.
• Takes responsibility for sorting, distributing and uploading receipts-invoices for the district accountant to further process.
• Prepares, approves, and submits monthly payroll change forms (time sheets, insurance paperwork, etc.)
• Reviews paystubs and timesheets for all campus employees for each pay period and checks extra duty payments, status of active and terminated employees, and substitute records.
• Assists campus and district leadership in the development of the Campus Improvement Plan (CIP)
• Ensures timely completion of work orders from school principals and administrative office for building and ground maintenance and construction work.
• Assigns work schedules of renovation, remodeling and repairs of the facility.
• Manages activity fund for the campus. Oversees the deposits, withdrawals, and monthly reconciliations. Encourages campus-wide fundraising activities. Oversees uniform sales. Prepares monthly activity fund reconciliation according to HPS guidelines
• Maintains time and effort documents and submit them timely to the district / central office
• Coordinates correction/reclassification of grant expenditures with the grants department
• Informs grants department immediately regarding position/duty changes of employees paid by the grant fund.
• Prepares reports and presentations.
• Reviews daily cash receipts.
• Performs other duties as assigned.

Skills

Effective communication

Relationship building

Data analysis

Public speaking

Interview techniques

Education

Bachelor’s Degree or 2+ years related experience

Job description

Harmony Science Academy - San Antonio is seeking a campus operations and business programs manager to oversee facilities, attendance, nutrition, purchasing, budgeting, payroll, and related procedures. You will manage procurement, contracts, vendor relations, timekeeping, and monthly reconciliations, ensuring timely invoicing and accurate financial records.

The role collaborates with campus and district leadership to develop the Campus Improvement Plan and to support student services and